GLACIER VIEW MEADOWS ROAD AND RECREATION ASSOCIATION

GLACIER VIEW MEADOWS WATER AND SEWER ASSOCIATION

 

JOINT MEETING AUGUST 19th, 9:00 A.M., 2000

 

ATTENDANCE:

Road and Recreation                                Water and Sewer

Mark Ahart-President                               Jerry Ryan-Vice-President

Tim Simpson-Vice -President                  Jerry Eubanks-Director

Peggy Bahus-Secretary                            Alinea Coy-Treasurer

   Keith Weeks-Secretary

 

ABSENT:

Merle Niehaus-Treasurer                         Justin Franz-President

Marilyn Buhrman-Asst. Treasurer

 

STAFF:

Kent Christen

 

CALL TO ORDER:

Mark Ahart called meeting to order 9:03 a.m.,

 

REVIIEW OF MINUTES:

The board moved to accept the minutes of the Joint Meeting September 18th, 1999 as written. Unanimous.

 

TREASURERS REPORT:

Alinea Coy reported a total of 211 hours logged to reconcile Water and Sewer thru 3 -3 1 -00. She reported an overage of $29. 000 operating.

Financials reported: Income of $85,427.00; Total expenses $37,986.00; Capital improvements $17.939.00; Balance of 29,000.00.

Community System financials reported: Revenue-$77,863.00- Expenses-$33,000.00; Capital improvements-$11,365.00; Balance (carry over) $33,498.00.

Road and Recreation financials tabled to their next individual meeting as Mr. Neihaus has been ill.

 

MANAGERS REPORT:

12th filing deep bury complete and awaiting test results. Original estimate was $337,720.15, contract with Connell awarded at $290,130.40, actual work billed at $261,037.69, a savings of $29,092.71.

The manager reported G.V.M. also saved an additional $5,000.00 on the prior managers project management fee, $5,000.00 on engineering consultation, and $5,000.00 on compaction testing.

 

Discussion held on billing 12th filing, no payment plan in effect. Opinions voiced by the public and the S.I.A. Management Group in favor of, (the board directed management to bill tap fees 60 days due).

Discussion held on who will repair the damage resulting from the deep bury. The manager felt it should have been part of the original estimate, and felt the S.I.A. might help with reconstruction.

The S.I.A. funds are allocated first for water, then sewer, last roads, by necessity and health reasons.

G.V.M. will bill and track A repair work for payment in the future if funds are remaining.

The manager was instructed to contact M&M Tank one more time, then pursue litigation if without result.

 

A.C.C.:

No report for the Joint Boards, tabled to the next R&R meeting.

 

GLACIER GALS:

The greening of Red Feather is September 3rd. They will host Work Day October 5th and November 3rd. They committed their savings fund to remodel of the old fire barn, decision made to spend the $4000.00 allocated by Road and Recreation first.

 

ECOLOGY:

The Water and Sewer Board allocated $100.00 to Ecology, Keith Weeks motion, Jerry Ryan second. Unanimous.      

The line item for Ecology was tabled to next years budget. Road and Recreation allocated $400.00 to Ecology Committee; change Ecology Committee to line item, and a sub heading of Environmental.

Discussion held on status of Ecology, is it an appointed committee? Point made removing committees does not abolish them.

The board moved to recognize Ecology, funds allocated to be decided in budgeting process. Keith Weeks moved, Alinea Coy second. Unanimous.

 

OLD BUSINESS:

The board moved to change the prior Special Meeting on September 23d to an Informational Meeting, and set the Special Meeting on November 18th. Tim Simpson motion, Peggy Bahus second. Unanimous.

Manager instructed to notify membership via the Glacier Viewpoint first class mail, 30 days prior. Purpose of the Special Meeting is to vote on dues structure of Road and Recreation year 2001-2002.

 

NEW BUSINESS:

Discussion held on need for changes in the G. V. M. By-Laws. Stated by Keith Weeks By-Laws should clarify but not conflict with master declaration.

Suggestions should be given by membership in whole, contact the committee with input, publish any and all changes in the Glacier Viewpoint or on the web page, and post members names for community feedback.

 

The board moved to form a special committee to review the structure of the By-Laws.  Keith Weeks motion, Peggy Bahus second.  Unanimous.

Mr. Chisholm was appointed chairperson of the committee.

The issue of shared cost on the G.M.C. $2,500 was tabled to the next individual meetings.

Mark Ahart motion to Adjourn, Keith Weeks second. Unanimous