GLACIER VIEW MEADOWS
WATER AND SEWER ASSOCIATION
JULY 17, 2002
ATTENDANCE:
Jerry Ryan-President
Lynn Johnson-Vice-President (unexcused)
Gene Watt-Treasurer
Frank Winter-Secretary
Alinea Coy-Director
Kent Christen – Staff G.V.M.
Betsy Hackman – Staff G.V.M.
CALL TO ORDER:
Jerry Ryan called the meeting to order at 7:05 pm and a quorum was established. Jerry asked the new Board Secretary, Frank Winter, to introduce himself. Jerry called the roll and all were present except Lynn Johnson. The agenda had a few minor corrections. Under New Business C. Delinquent Account and D. Joint Meeting Date were added.
REVIEW MEETING MINUTES OF MAY 15TH, 2002:
The minutes were accepted as written.
REVIEW MEETING MINUTES OF JUNE 25TH, 2002:
The minutes were accepted as written.
REVIEW MEETING MINUTES OF JUNE 29TH, 2002:
The minutes were accepted with the following change, Frank Winters should read Frank Winter.
TREASURER’S REPORT: (enclosed)
Gene Watt gave a synopsis of the W&S financials at this
point in the year. He stated that for
the most part we are in good shape in all three categories; administrative,
community system, and the 12th filing. A few things are causing us to be over budget namely; legal
collections and leasing water. Alinea
Coy pointed out that the Water and Sewer budget is a work in progress.
MANAGER’S REPORT: (enclosed)
Kent Christen said to move right to Old Business as his report focused on those topics.
COMMITTEE REPORT’S:
No committee reports occurred.
OLD BUSINESS:
Kent Christen covered all the topics in his Manager’s Report. He stated that the Mount Massive project is down and dirty, but going well and close to budget. The upper 8th leach field project should be on budget. The 7th filing leach field is still pending and after researching crane costs and finding them expensive, Kent decided to look at some other alternatives. For the 12th filing system project, Kent got three bids (enclosed) from outside Glacier View and passed these out to the Board. They discussed all the options and decided on one of the bids. Gene Watt made a motion to accept Doug Robinson’s bid. The motion passed with the recommendation to get written proof of insurance, and a contract stating that if equipment breaks down work will continue and expenses will be covered. The Board gave Kent permission to mail the July 15th letter (enclosed) after making a few minor changes. Kent reported “the orchard” has been disconnected and he will continue to make sure that it stays that way. He mentioned that usage of water is up all over the mountain despite the drought. After quite a bit of discussion it was decided by the Board that the public access wells need to be locked down to control the abuse they are receiving. People will have to sign out a key to use the wells.
Jerry Ryan called for a 5 minute break at 8:15 pm and meeting was adjourned.
The meeting was resumed at 8:25 pm.
NEW BUSINESS:
Kent Christen gave the board a summary of Greg Smith, a member with a delinquent account. Mr. Smith owes a substantial amount of dues, interest, and late fees. He claims that he hadn’t received any of our mail and yet none was returned to the office. He wrote the Board a letter (enclosed) that pleaded his case to have all late fees, and interest removed from his bill. The Board discussed this and came to the conclusion that he needs to pay his bill in full including all interest and late fees. Gene Watt suggested that Mr. Smith should set up a payment plan with the office that works for both parties. The Board agreed that this was a good idea.
It was decided that the Joint Meeting should be held in August on a Saturday.
PUBLIC INPUT:
A few members of the public attended the meeting and asked questions about the water situation in Glacier View. Gene Watt gave a brief explanation of the water status and offered to give a half hour presentation, to any group of people interested, on the water system, wells, water shares etc. The Board thought this was a great idea.
The Board adjourned into Executive Session at 8:40 p.m. for the discussion of personnel issues.
Meeting Adjourned.