Approved:

Rough Draft:  7/7/00

 

GLACIER VIEW MEADOWS

WATER & SEWER ASSOCIATION

MEETING JUNE 16, 2000

 

 

 

 

ATTENDANCE:         Ralph Goble – President                       Dan Smedra – Treasurer

Max Beavers - Vice-President Jerry Ryan - Asst. Treasurer/Director   

 

ABSENT:                    Jerry Ryan - Asst. Treasurer/Director

Justin Franz - Asst. Director

 

 

STAFF:                        Dorothy Anders - Secretary     

 

                                    (3) Property Owners

 

Ralph Goble called the meeting to order at 6:58 P.M.

 

MINUTES:  The Board reviewed the minutes from the May 5, 2000.  The Board requested changes be made to the minutes: Item 2 for the proposed Water & Sewer budget to read ranges in principle with R&R and Connell Resources bid $290,130.41.  Dan Smedra moved to approve the minutes as amended per discussion. Max Beavers seconded the motion. Motion carried.

 

OLD BUSINESS:

 

The 12^th Filing, 2^nd Phase contract has been awarded to Connell Resources digging will began Tuesday or Wednesday of next week. We will need a tremendous amount of water and will need to put the Number 2 Well on line and notify the residents of any levels which exceed state standards.  Culligan has been contacted and have not given us an answer regarding the ion exchange treatment, due partly to the hazardous waste condensing will cause. Ralph Goble has recommended that Kent and Kelly compile a statement indicating that once we have the appropriate measures to eliminate the contaminent we will, upon notification of the membership to any possible hazard we may proceed with utilization of the Number 2 Well. Ralph asked a motion to make this recommendation official. Max Beavers moved that a statement  be issued regarding the current levels the Number 2 Well water is testing at and that once we have the appropriate measure to eliminate the contaniments we will.  Dan Smedra seconded the motion. Motion carried.

 

There have been discrepancies regarding the bid drawings and working drawings, a decision was made in the field to eliminate a section that runs between lots 96 and 99 and continues through 97 and 98. At the beginning of the water service main lot 100 on Turkey Roost there will be a hydrant installed. There will also be a hydrant at Lot 98 on Sheep Mtn.Ct., which will allow for flushing of the water lines while eliminating the previously discussed section of pipe.

 

 

 

 

NEW BUSINESS:

 

We will not have a budget to present at the Annual Meeting.  Dan Smedra gave a detailed Treasurer’s Statement (see attached) which was discussed among Board members present.

 

After consulting the Board, and Mason Mitchell we will hire Alinea Coy as a consultant, at the rate of $12.00 per hour to input numbers into our Peachtree accounting system, in hopes of establishing a some certainty of where we are at regarding our financials. Michele Devore and Dorothy Anders will provide any needed information Alinea will request to verify actuals up to May 31, 2000. Max Beavers moved that we hire Alinea Coy to catch up on the Peachtree and Excel spreadsheets so that the next Board can complete the 2000-01Budget. Dan Smedra seconded the motion. Motion carried.

 

Ralph recommended a full audit of all financials due to the questionable nature of our current bookkeeping and status of computer transition. It was suggested that a scope of work letter (see attached) be drafted to better ascertain what we hope to accomplish by an audit. With our various operational problems, it would be to our benefit to verify the starting balances used in Yardi, and then we know we have numbers with integrity. Similar to Yardi, Peachtree system is a double entry accrual set of books that is maintained for preparing annual financials and audit. Excel spreadsheets are to establish an actual monthly financial analysis. Dan Smedra moved that the Association put out bids for audits, with audit to include a review of the operational weakness that have occurred and the attempt of conversion from Peachtree/Excel  to Yardi. Max Beavers seconded the motion. Motion carried.     

 

FIRE DEPARTMENT:  The Fire Department requested three fire plugs to be installed, the Fire Department will be invoiced for each plug, and the Association office will draw up a contract.

 

Meeting Adjourned at 8:15 PM.

 

Respectfully Submitted,

 

 

 

 

Dorothy Anders, Secretary

 

 

Reviewed By: