GLACIER VIEW MEADOWS

WATER AND SEWER ASSOCIATION

MAY 15TH, 2002

 

Rough Draft

 

 

ATTENDANCE:

Jerry Ryan-President – absent (excused)

Alinea Coy-Vice President

Gene Watt-Treasurer

Keith Weeks-Secretary

Lynn Johnson - Director

Kent Christen – Staff  G.V.M.

Betsy Hackman – Staff G.V.M.

 

CALL TO ORDER:

      Alinea Coy called the meeting to order at 7:05 p.m. - Quorum was established.      Alinea Coy turned the chair over to Keith Weeks.  Agenda was amended to add: a review of the Special Session minutes of April 20th.   Under New Business A) it should read: Discussion/Reimbursement for Manager/Staff Time Involving S.I.A. Projects.  Under B) Kiowa should be spelled CCIOA.

 

REVIEW MEETING MINUTES OF APRIL 20TH, 2002:

      Gene Watt moved to accept 4/20/02 minutes as written.  Unanimous.

 

REVIEW MEETING MINUTES OF MARCH 13TH, 2002:

      Gene Watt moved to approve 3/13/02 minutes.  Minutes were accepted as presented with grammatical corrections.

 

AUDIT PRESENTATION – SCOTT RULON & ASSOCIATES (enclosed)

      Scott Rulon explained to the public that there is only one level to the audit.  Paul Porter, a member of the S.I.A. committee mentioned that the audit was a court order and Glacier View was simply a third party.  Scott Rulon recommended an annual audit and Gene Watt pointed out that the Board is planning on implementing this policy and that it has been figured into the budget.

 

TREASURER’S REPORT:

      Gene Watt gave a synopsis of the W&S financials up to April 30th, 2002.  He shared the percent of the budget that has been used up to this point for different items and projects so far this year.  All accounts were at acceptable levels.  Gene Watt moved to approve both financials.  Accepted.

 

MANAGER’S REPORT: (enclosed)

      Financial estimate for work on the 12th filing was approved by the Board, and the Manager noted that bid is in preliminary stages only.

 

COMMITTEE REPORT’S:

      Gene Carroll was present to give the Rules Committee report.  He hadn’t seen the May 2002 report and Keith Weeks offered to read it aloud.  Keith Weeks proclaimed it a good document.  Keith Weeks moved to accept the document in general principle.  Unanimous.    

       

OLD BUSINESS:

      Covered in Manager’s Report above.  Kent Christen mentioned that the lien process appears to be working and he will continue to turn on and off service of delinquent accounts if payment plan terms were not upheld.

 

NEW BUSINESS:

      Discussion was held about #8027 joining the W&S community system.  Keith Weeks moved to include #8027 within the community system with all plant improvements, tap fees, and dues.  Approved.

     

EXECUTIVE SESSION

      The Board adjourned into Executive Session at 8:40 p.m. for the discussion of personnel issues. The Board opened regular session at 8: 50 p.m.

 

      Meeting Adjourned.