GLACIER VIEW MEADOWS

WATER AND SEWER ASSOCIATION

MARCH 13^TH, 2002

 

Rough Draft

 

 

ATTENDANCE:

Jerry Ryan-Vice President

Gene Watt-Treasurer

Keith Weeks-Secretary

Alinea Coy-Director

 

CALL TO ORDER:

      Jerry Ryan called the meeting to order at 7:00p.m. - Quorum was established.      Amend agenda to add: response to V.P. Committee report as 7D;  new business as 9A; policy discussion as 9B: introduction of candidates as 9C.

 

REVIEW MEETING MINUTES OF FEBRUARY 23^RD, 2002:

      Keith Weeks moved to accept 2/23/02 as written.  Unanimous.

 

TREASURER’S REPORT:

      Gene Watt gave a synopsis of the W&S financials for month end January and February of 2002.  All budget line items are  within Y.T.D. percentages except accounting services due to the audit, which was not budgeted for to the extent contracted for.

 

MANAGER’S REPORT:

Both Budgets are in rough draft form, both look to be within current dues structure.  Water and Sewer to be presented today, R&R will present March 30^th 2002.

The Nominating Committee  informed the Board that to date they have recruited two candidates for W&S, and three for R&R.  The Committee will present their finalized package at the Joint Meeting on April 20^th, 2002 for Board review.

The corporate attorney has been on vacation two weeks now, no answer has been received as of yet on our responsibility in regards to contingent property owners and the blanket lien policy.

G.V.M. has reapplied for the grant to the Drinking Water Revolving Fund in the amount of $608,000.00.  Please note this does not increase nor decrease the chances for  receipt of funds, it only ensures the continued eligibility.

Preliminary Blueprints are done for the treatment facility in the 7^th filing.  Mr. Jim Musslewhite from Larimer County Health Department has reviewed and given unofficial approval as to the design and concept of treatment.  The rough estimate still applicable at $50,000, this amount will be edited as the field is phased in.  The State still has not furnished the well legal description within a 5 mile parameter, until the correct information is received the application can not be filed.

Please note their will be no R&R meeting on the traditional 3^rd Saturday, it has been cancelled until March 30^th at 9:00 a.m.

The Slash pile has been burned and moved to Filing 12, Tract B, take gate 1 up Eiger Rd., right on Many Thunders Mtn. Dr., follow the flags.  Please windrow slash from west to east.

The Water & Sewer Audit is still estimated at two weeks out, the board will determine whether to  present at R&R on the 30^th, or call a special meeting. The Board held discussion on such, at witch time Marcella Johnson voiced the opinion that the audit was of great importance, and justified the calling of a special meeting. Ms Johnson cited legal issues surrounding the audit, stating her group, known as the “Forum”, had questions and concerns regarding the report.

Discussion was held as to a mandatory cistern policy on properties within the community system. The maintenance are fighting another freeze in the 12^th filing that if a cistern was in place could wait until spring.  The Manager stated  this freeze (as are most) is not our responsibility, but the maintenance crew at times has to dig  to prove otherwise.

 

COMMITTEE REPORT’S:

      Jerry Eubanks presented the proposed budget for W&S F.Y. 02-03.  Items of note 001 projected income is down due to reduced water hauling (the 12^th filing water system is complete) and the conscious decision to reduce septic service other than vaults disposed of within the system.

      Also of note the Budget Committee elected to allocate 100% of the costs of postage, phone, office supplies ect. to Mgt. 001.  The committee recommended such according to accounting principles that each property owner should be assessed these charges only once, not again in a reduced percentage allocated to the community system 002 and the 12^th filing.

      At this time the committee feels that all capital projects and yearly maintenance can be funded within the current dues structure, and no dues increase is anticipated for F.Y. 02-03.

      Iris Slack presented the Board with recommendations from The Viewpoint Special Committee (enclosed).  The Committee recommended hiring a professional editor in an compensated position and increasing the frequency of the publication.  The Board thanked Mrs. Slack for her input and took the report under further consideration.

      Keith Weeks stated he was disappointed with the Viewpoint Special Committee’s critique of the manager’s composition of articles, and resulting correspondence from the chair of the committee. Mr. weeks stated that the Committee was an agent of the Boards, and should act accordingly.

      Discussion ensued from members of the public, in specific Marcella Johnson and Judy Corwin, both avid members of the group known as the “Forum “. Ms Corwin denied any unprofessional comments directed at the Manager, who then stated all that was questioned was if the business of the committee was conducted in a professional manner, and that the Committee chair did not answer the managers specific questions, but stated only that all criticisms were accurate. The Manager answered that any and all constructive criticism was welcomed, if put forth in a courteous manner.

       Marcella Johnson voiced objection to the statements of Mr. Weeks directed at the Viewpoint Committee, and informed the Manager that he could not write nor spell. President Jerry Ryan called for order, informing Ms Johnson she was out of order. He stated the Board was conducting meetings according to Roberts Rules or Order, and Public Input was at the end of the session. Ms Johnson stated she did not care when Public Input was scheduled, she would not be in attendance at that time. President Ryan again called for order to resume the business on the agenda, and Ms Johnson and Ms Corwin left the meeting.

       

 

OLD BUSINESS:

      Covered in Manager’s Report above.

 

NEW BUSINESS:

      Keith Weeks presented policy and procedure for both complaints and a formal appeal process.  The Board reviewed and tabled the issue for a vote at the next Joint Meeting.  The manager was instructed to present the proposals to the R&R board of Directors at the next individual R&R meeting for prior review.

      Mr. Frank Winter and Lynn Johnson were introduced to the Board members and stated their interest and qualifications in serving as interim Director to fill the chair vacated by Jerry Eubanks resignation.  Mr. Eubanks sold his property and is relocating.

      Both candidates expressed interest in running again for a permanent position in June.  The Board thanked both Mr. Winter and Mr. Johnson and expressed regret that only one position is open until June.

 

PUBLIC INPUT

       No comments of importance were voiced.

 

EXECUTIVE SESSION

      The Board adjourned into Executive Session at 8:21 p.m.. The Board opened regular session at 8:39 p.m..

 

      Keith Weeks moved to appoint Lynn Johnson as interim Director for the residual of term 01-02.  Unanimous.

      Keith Weeks moved to appoint Jerry Ryan as President.  Unanimous.

      Eugene Watt moved to appoint Alinea Coy as Vise-President.  Unanimous.

 

      Meeting Adjourned.