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Approved: Rough Draft: 2/25/00 GLACIER VIEW MEADOWS WATER & SEWER ASSOCIATION MEETING FEBRUARY 18, 2000 ATTENDANCE: Ralph
Goble – President
Dan Smedra – Treasurer Max Beavers - Vice-President Justin
Franz - Asst. Director
ABSENT:
Jerry Ryan - Asst. Treasurer/Director
STAFF:
Grant Parker - Manager
Dorothy Anders - Secretary
(3) Property Owners Ralph Goble called the meeting to order
at 6:58 PM. MINUTES: Max Beavers moved to accept the minutes
for the Jaunuary 21, 2000 meeting. Justin Franz seconded the motion. Motion carried. TREASURER'S
REPORT: (See Attached) We should be able to produce our first set of financials, using the
new computer system for the March meeting. So far, we have spent $17,000.00 for the new
computer system. Dan suggested that we us a capital project spread sheet that would tie
into the capital accounts to show that expenditures are made appropriately. In the Norwest
account we have $150,000 dollars, we will transfer $23,400 dollars into a separate SIA
account to be used specifically for the 12th filing Phase II Distribution
System. Ralph Goble questioned the Glacier Viewpoint line item with an expense of $113.05
year to date, he also requested breakdown of costs and revenues, and the items are to be
net. Dan also requested that the General
Funds line item year to date be broken down. Max Beavers moved to accept the
financials. Dan Smedra seconded it. Motion carried.
Maggie Snyder drilled a well, and is no longer using the Cottonwood Hollow well;
she is also current with her Water and Sewer dues account and is no longer required to
ratify with the Water and Sewer Association. There
was some discussion as to whether Mrs. Snyder needed a water meter on her well, it was
decided if she is part of our water augmentation plan, she would need to have the well
metered by the year 2003. Each month we will
be provided with a Status of Collection/Foreclosures from our collection attorney, this
document is of a confidential nature. We have collected $33,000.00 in past dues for both
associations, to date. PROJECT
STATUS REVIEW RADIOLOGICAL
TEST RESULTS / FILING 12 NO. 2 WELL: (See Attached) Prior to a well being used on a
community system, it must fulfill state testing requirements. The 12th Filing
NO.2 well has tested high in Goss Alpha, Gross Beta, Radium–226, and Radium-228 these
test results have prevented the 12th Filing NO.2 well from being put into
production. The Manager was instructed to investigate treatment methods, such as aeration
and ionic exchange, and report back to the Board.
FILING 12 /
STORAGE TANK ISSUES: (See Attached) It was decided that M&M Tank will provide the
proper epoxy seam-sealer to seal the overlapping seams that have separated inside the
tanks. When the crew began repairing the tanks, surface preparation was deemed inadequate
because they did not grid it down to bare metal, which would be necessary for the epoxy to
adhere. We are taking pictures as the work progresses. We will also take samples of the
metal flaking from the inside of the tanks and submit for testing. The possibilities of
becoming a water district were again discussed.
DEVELOPMENT
OF PHASE II BID SPECS / MARK PETERSON: Grant
contacted Mark Peterson and requested an update of the bid specs and forwarded the redline
copy to him. We have not heard back from him. Grant was instructed to contact Mark
Peterson at home and then get the boilerplate back from him so we can send this job to
various contractors to receive the necessary bids. MANAGEMENT
ACTION ITEMS: (See Attached) Grant reviewed each action item that pertained to the Water
& Sewer Association. We will be using a paging system to alert Kent or Scott for after
hour emergencies. Recently Grant attended a Larimer County Board of Adjustments hearing
regarding a propane staging area involving Poudre Valley Coop propane and Cottonwood
Hollow, the Board opposes the proposed location and instructed Grant to campaign for a
different location, possibly near the current fuel tanks or cabins at Cottonwood Hollow. Ralph Goble moved that we oppose the propane
storage facilities’ proposed location on the highway and suggested an alternative
location by the fuel tanks. Max Beavers seconded the motion. Motion carried. The water augmentation plan should be
completed by next week. Ralph Goble moved to lease out 90% of our unallocated shares of
water. Max Beavers seconded the motion. Motion carried.
Grant investigated the liability of employees using Association equipment and/or
facilities, after normal working hours. Employees would need to sign a waiver that the
Association would not be responsible for any injuries, which may incur while using
Association property. In addition, the waiver would also need to contain language
regarding the issue of not using drugs and/or alcohol while using Association property. CORRESPONDENCE:
(See Attached) Mr. Eller’s lines have
frozen up and he has been advised not to dig up the area until seasonal thaw conditions,
as to protect our main system from any damage. The Association has offered to supply him
with water and septic hauling over the next 2-3 months, at no charge, until temperatures
allow better digging conditions. No response from Venables-Kyrk on the insurance claim
letter. NEW BUSINESS HUDSON
COMPLAINT: (See Attached) The decision was made to wait
until we hear further, regarding the Hudson’s intention in reference to their defective pump and float system. No action
taken by the Board at this time. OLD BUSINESS FORMATION OF
BUDGET COMMITTEE: The Board instructed Grant to contact various individuals to serve on
the Budget Committee, the following suggested were Keith Weeks, ex-officio member Dan
Smedra, Mike Stone, Steve Kockeritz, Frank Winter, Lucille Schmidt, Jim Lasch, Jim
Slewitzke, and Jeff Hatch. The first meeting will be early March and the budget hopefully
will be ready for our Annual Board Meeting.
COMPUTER
SYSTEM UPDATE: Addressed earlier in meeting. “AFTER-HOURS”
COMMUNITY SYSTEMS EMERGENCY PROCEDURES: Addressed earlier in meeting. Max
Beavers moved that the motion be adjourned. Justin Franz seconded it. Motion carried. Meeting
Adjourned at 8:45 PM. Respectfully
Submitted, Dorothy
Anders, Secretary GLACIER VIEW ROAD AND RECREATION ASSOCIATION On February 19, 2000, the Road and Recreation Association made a motion to delete the sentence “All vehicles shall bear the current GVM membership emblem.” From the Road & Recreation Rules and Regulations, page 3, section “Traffic and Vehicular”.
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