GLACIER VIEW MEADOW
WATER AND SEWER ASSOCIATION
DECEMBER 12TH, 2001
Approved 1-16-02
PRESENT:
Jerry Eubanks-President
Jerry Ryan-Vice President
Gene Watt-Treasurer
Keith Weeks-Secretary
Alinea Coy-Director
STAFF:
Kent Christen-Manager
CALL TO ORDER:
Jerry Eubanks called meeting to order at 7:05p.m. Quorum was established.
REVIEW MINUTES DATED NOVEMBER 14TH, 2001:
Gene Watt moved to approve minutes dated November 14th, 2001 as amended. Unanimous.
TREASURER’S REPORT:
Gene Watt presented financials thru November 2001. Currently at 16.7% of year with 78% of dues collected. All projections in proportion except accounting services (due to audit) over budget and legal collections over $44.00.
Both the community system and 12th filing budgets within percentages Y.T.D. (see attached).
Keith Weeks moved to accept Treasurer’s report. Unanimous.
MANAGER’S REPORT:
Water line pulled Fire Barn, cost estimate $245.00 w/o labor.
Don Rogers has been awarded Class “D” Water State of Colorado, transferred from New Mexico, awaiting certification from State.
Jerry Rogers fulfilled hours requirement Class “C” State of Colorado, again awaiting State.
No dollar estimates to date engineering 7th, 12th leach fields, preliminary workup has proposals for aeration and sand filter bed. Both will require a filtration system, full power drops, and dual tanks. A flow back pump will recirculate 75% for secondary treatment process.
D&O insurance paid in full, pending policy specifics.
Leach fields 4th & 7th Filings again maxed after Holiday, Larimer County scheduled visit for assessment week of December 17th-22nd..
Application to State of Colorado are in rough draft at this time, awaiting engineering on both leach fields.
Ionic-Exchange 12th Filing blown discharge screen, warranty???? We have not enough pressure to cause this damage, we will contest any bill remitted.
Colorado Rural Water holding classes January, 2002. Manager has not yet determined whether class is sensible or economical at this time. Cost $50.00 per session plus room and board.
Note: The State of Colorado has determined a Collection and Distribution License is required, but can not state testing schedule nor study guide. This knowledge has already been covered within class “D” & “C”, awaiting State guidelines before we complete.
COMMITTEE REPORTS:
Rules Committee has completed the Management Audits for both associations. A report will be compiled and presented for Board review after the holidays. The Boards will reciprocate with an action plan within 30 days on areas recommended for attention.
OLD BUSINESS:
Addressed in Manager’s Report above.
NEW BUSINESS:
Discussion was held on the purchase of a new medium duty bucket for the backhoe. Cost estimate of $1,150.00 plus tax.
Jerry Eubanks moved to purchase the new bucket. Unanimous.
Keith Weeks moved that G.V.M. Directors and Officers self-insured status shall eternally be activated in the event no commercial D&O coverage is in force. Unanimous.
Keith Weeks led discussion on submitting segments of the Augmentation Plan to the Association Attorney for interpretation as to Association responsibilities in management and control of users outside the Community System and the Subdivision overall. Manager was instructed to obtain a good faith estimate on the legal cost to research these issues.
Discussion was held on current S.I.A. accounting procedures. Interest and late fees split 50/50 between Association and the S.I.A. (prior motion).
Jerry Eubanks moved to reimburse the S.I.A. $87.95 for prior administration costs determined to be the Associations responsibility. Alinea Coy Abstained. Motion Passed.
EXECUTIVE SESSION:
The Board adjourned to session at 8:05p.m.to review employee/legal issues. Regular session re-adjourned at 8:32p.m.
Keith Weeks moved to adjourn. Unanimous.