GLACIER VIEW MEADOWS
WATER AND SEWER ASSOCIATION
November 22, 2004

 

ATTENDANCE:
Jerry Ryan-President (excused absence)
Lynn Johnson-Vice-President
Frank Winter-Secretary
Albert Samuelson-Director (excused absence)

STAFF:

Gary Ellerman
Mary Keller

CALL TO ORDER:

Lynn Johnson called the meeting to order at 6:40 p.m. and a quorum was established. Everyone was present except Jerry Ryan and Al Samuelson who had an excused absence.

REVIEW AGENDA: No changes needed

REVIEW MINUTES DATED: September 15, 2004

Gene Watt made a motion to accept minutes as written – Unanimous motion passed.

TREASURER’S REPORT: Gene Watt gave a synopsis of the 2004-2005 budget he requested that carry over from previous year be allocated to restricted capitol funds as follows:

1) 12th filing $12,096.50 move to pump house 2) Community System $9,528.26 move to Community System up grade. 3) 01 GVM $900.00 move to office equipment leases\Maintenance line 15 be increased by $900.00. A member of the budget committee asked for a copy of the changes. Gene Watt stated GVM would provide a copy of the revised budget to the budget committee. Lynn Johnson made a motion to accept budget with changes – Unanimous motion passed.

MANAGER’S REPORT: (Enclosed)

Operations manager, Gary Ellerman stated the community system should to be cleaned. To his knowledge the system has not been pumped in eight years. He suggested we contract a private company for pumping all vaults, community tanks, and outdoor facilities. The system cannot handle what we are doing. The GVM pump truck is not up to D.O.T. (Department of Transportation) standards and is simply not road worthy. Hauling waste to Fort Collins is not an option for us. Apex quoted GVM Water & Sewer $240.00 and will pump and haul up to 2300 gallons.

Due to a wet summer the 12th filing water wells have been able to keep even with water consumption. As of November 1st the wells are losing ground. On November 9th, 2004 I met with Ingram Drilling and Ray Boyle the whole 12th filing was looked at for possible well locations. Two sites were located close to Lots 146 and 195 in the green belt areas. On 11-19-04, Deanna Snell and I met Russell Legg and Steve Koeckeritz of the S.I.A. We asked for and were given approval for funds to access and drill 2 water wells.

Community System heat tapes have been checked and repaired. Presently all heat tape is in working order.

To prevent possible contamination an 8’x6’ building was built and secured over the lower 8th filing chlorinator. Also, new locks have been put on all water systems, doors, wells, and hydrants.

Directors and Officers Insurance has been secured.

PUBLIC INPUT: None given

COMMITTEE REPORTS: No Committee reports were presented.

OLD BUSINESS;

    1. S.I.A. decision concerning drilling water wells in the 12th filing:

      2. On 11-19-04 Russell Legg and Steve Koeckeritz of the S.I.A., gave G.V.M. approval for funds up to $30.000 to access and drill 2 water wells.

    2. W&S Well Permit – Hicks: View Water and Sewer will not contest the fact that the Hicks Well Permit predates the Augmentation plan. However, there is no authority to "un-ratify" a property within the Augmentation plan. Gene Watt motioned since the Well Permit dated 11/14/73 pre-dates the Augmentation plan, the Association will not assess a dues structure. Unanimous-motion passed. Mr. Hicks asked the Board for a letter stating the above. Gene Watt stated GVM would provide a letter to Mr. Hicks stating such.

NEW BUSINESS:

    1. Septic and pumping policies (private and community) Policy discussion tabled to next meeting.

Gary Ellerman discussed leach field issues (see managers report) and asked the Board for permission to have an outside service pump the leach fields and outdoor facilities. Lynn Johnson motioned to have an outside service pump the leach fields and outdoor facilities until we get caught up. Unanimous – motion passed.

Meeting Adjourned @ 7:13 p.m.