GLACIER VIEW MEADOW

WATER AND SEWER ASSOCIATION

JANUARY 16TH, 2002

 

Rough Draft

 

 

PRESENT:

Jerry Eubanks-President

Eugene Watt-Treasurer

Keith Weeks-Secretary

Alinea Coy-Director

 

ABSENT:

Jerry Ryan-excused

 

STAFF:

Kent Christen

 

CALL TO ORDER:

        Jerry Eubanks called meeting to order 7:02 p.m.

 

REVIEW MEETING MINUTES:

        Keith Weeks moved to accept minutes dated December 12th, 2001.  Unanimous.

     

        Discussion was held on standard agenda item to include #2 as Review Agenda.

        Discussion ensued concerning absentee policy for Board members.  Board consensus that due to excessive absences for medical reasons Jerry Ryan would voluntarily resign.  The Boards instructed the manager to solicit volunteers for appointment of Mr. Ryan’s residual tenure term 2001-2003, or temporary appointment till the next annual June 2002.

        The Board requested a written resignation from Mr. Ryan to be accepted at the next regular Water and Sewer Association Board meeting.

 

TREASURER’S REPORT: (SEE ENCLOSED)

        Gene Watt presented financials thru 1st quarter fiscal year 2001-2002.  At 25% of Y.T.D. all financials are within expenditure levels except accounting services, over budget due to the current audit.  All C.S. and the 12th filing within budget projections. The Water and Sewer Budget Committee will convene within two weeks, volunteers welcome and needed.

 

MANAGER’S REPORT:

           D&O packet received, as quoted $1,000 deductible each loss, $10,000 deductible to any claim arising from wrongful employment practices. Premium of $1,995 (split) per year.  Excludes any claim from Grant Parker.

Meeting held with the State Engineer,  consensus reached that G.V.M. is not in compliance at this time in either capacity or effluent limits for discharge to ground water, but at no fault to G.V.M.. The State nor County has never notified G.V.M. application is in progress, then a compliance schedule will be established by the State. Manager has approached  the State Engineer with a tentative proposal, if we are  not in compliance on 3 leach fields, what difference on 4. The State Engineer seems in agreement, we will probably be allowed to complete 7th Leach Field in spring.

Ion Exchange 12th filing has been repaired, all under warranty except trip charges, complete new unit except head assembly was installed.

New bucket purchased, estimated 30% increase in power/pull, cost $1150, $200 ex. W&S to petition R&R for labor trade value on the exchange of old bucket.

Tie in 4th to 8th filing connected, batch, then test, system reconfigured  to include a P.R.V. valve at the inflow before it is put into production.

No estimate received yet from the attorney on augmentation responsibilities relative to contingent properties.

Forum appeal has been dismissed.

Hearing on Parker, motion by defendants (us) for Summary Judgment to dismiss set for February 6th, 2002.

W&S audit 60/70% complete, R&R done. Please see enclosed Management Audit Report.

 

COMMITTEE REPORTS:

        The Management Audit was presented to the Boards for review and response.  Specifics addressed under new business.

 

OLD BUSINESS:

        Policy and procedure were amended concerning C.S. late fees and delinquent accounts.  A standardized form letter will be sent via registered/certified mail with 30 day notification that services will be suspended pending payment in full or an acceptable payment arrangement.  Alinea Coy moved to increase late penalty for annual dues only to $15.00 per month on accounts over 60 days in arrears, one time notice to be mailed.  Unanimous.

        The proposal from Public Sector Personnel Consultants, solicited by Jack Reynolds, was tabled until review by the Personnel Committee in whole.

 

NEW BUSINESS:

        McLaughlin Water has petitioned G.V.M. for payment on a bill in arrears of $798.75 applicable to the 12th filing tank repair.  The original bill was determined to be the responsibility of M&M Tank, cost associated with the overall warranty repair.  Keith Weeks moved to pay McLaughlin Water $798.75 and bill M&M Tank for the outstanding invoice.

        The Board reviewed the policy on title transfer fees and determined the same is applicable to refinance of properties also.  No further action was taken.

        The Board reviewed the Management Audit Report and delegated specific areas to individual members, response to be submitted at the next regular meeting in February 2002.  Keith Weeks moved to accept the Management Audit Report as written.  Unanimous.

        Gene Watt moved to validate all current officers of W&S in their current capacity.  Unanimous.

 

PUBLIC INPUT:

        It was noted that fire extinguishers are not adequate in number within the office building or old fire barn.  The manager will purchase additional units.

        Jerry Eubanks moved to adjourn.  Unanimous.