ATTENDANCE:

STAFF:

CALL TO ORDER:

Frank Winter, Treasurer, called the meeting to order at 3:00 p.m. All were present except Randy Mae who had an unexcused absence & Jerry Ryan who had an excused absence. A quorum was established.

REVIEW AGENDA:

Add 11) Executive session: a. Management Audit

APPROVAL OF PREVIOUS MINUTES DATED:

TREASURER’S REPORT:(See Office for the attached as it was not furnished with these minutes)

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

1. Last roll-off dumpster for the season will be removed by 10/31/06.
2. Filing 12, Lot 176 had combined past dues of $5,163.37 when it was newly acquired after a Treasurer’s Tax Sale. Attorney for new owner claims that the entire lien is extinguished by Treasurer’s Deed and agrees to pay only $450 total. I believe this to be true but will consult with legal counsel before accepting these terms and signing the proposed waiver.
3. Filing 12, Lots 203/209 foreclosure still in process. Trying to find another insurance agent for Sheriff’s Indemnity Bond which does not require personal financial information from board or staff members.

1. We completed the 05-06 fiscal year at the end of September and were 11% under budget for all 3 accounts combined. This will increase carry forward amounts to allow additional funding of capital.
2. New well project in 4^th Filing is nearly complete. Modification of cistern #1 will be completed during the week of 10/16. Upper 8^th Filing residents are now receiving the new water which is in compliance with uranium limits. Letter will be sent this month to all Upper 8^th residents. See enclosed cost summary for discussion under Old Business.
3. North Forty newspaper will be publishing an article in November about the new well project and the upcoming wastewater project. Linda Bell interviewed Gary and Steve for this article.
4. Continued to work with the Larimer County Health Dept. on the process of selecting an engineering firm for the design/planning phase of the wastewater project. Stantec Corp. of Fort Collins was selected. See enclosed information for discussion under Old Business. Meetings are scheduled to formalize the project plan and schedule for the design work.
5. An additional $10,000 grant may be available through the Colorado Dept. of Public Health and Environment (CDPHE). Working with Ed Schemm on the application process. To be discussed under New Business.
6. New water tap for Filing 12, Lot 41 is complete and water testing has passed.

APPLICABLE COMMITTEE REPORTS:

1. Rules Committee: John Sandorf, Chairman, spoke for the committee. John explained to the Board that we are not in compliance with the By-laws with regard to the frequency of conducting Management Audits. John asked the Board for direction of where the Board wants the audit team to begin conducting audits for this year. Linda Adams will contact John Sandorf with further guidance. Tabled for further discussion during executive session.

OLD BUSINESS:

1. 4^th Filing water project status and cost summary: The manager told the Board that the project is nearly complete. Modification of cistern #1 will be completed during the week of 10/16/06. We came in 20% over budget, but accomplished more in reliability and longevity of the system.
2. Wastewater project update: Engineering firm selection: The evaluation committee selected Stantec Corp. of Fort Collins. The primary reasons for selecting the firm is that they offer mountain community experience and are aware of the project challenges. They have numerous project experiences with the state regulatory procedures and offer experience in the grant and loan application process.
3. Horse property violation: The property owners wrote the board a letter asking them to consider taking back the fine for the third horse. Frank Winter moved that if one of the three horses is gone by November 1^st, 2006 the Board will consider rescinding the fine. If the third horse is still on the property after the deadline, the fine and penalties will remain on the account and the Association will pursue legal action if necessary. Unanimous-motion passed.

NEW BUSINESS:

1. New Wastewater Planning Grant Opportunity: The manager asked the Board for permission to pursue working with Ed Schemm, Assistant Director of the Larimer County Department of Health, on seeking an additional $10,000 engineering grant that may be available through the Colorado Dept. of Health and Environment. Jim Petrie moved to approve the request to pursue the grant.Unanimous-motion passed.
2. Communication Plan for Wastewater Project: The manager asked the Board for instruction in communicating the wastewater project to Glacier View Members. The North Forty newspaper will be publishing an article in November about the new well project and the fact that we received a grant for the new wastewater project. The Board agreed by consensus that all Glacier View Residents should receive a letter from the Association explaining the waste water project, project start time, and that the Wastewater project is for the 4^th , 7^th and 8^th filing community system users. After the initial letter the Association will continue to communicate through the viewpoint, bulletin boards and public meetings.

PUBLIC INPUT: None

Adjourned at 4:15 pm

The Water & Sewer Board turned the floor over to the Road & Recreation Board.

Adjourned into Joint Executive Session at 5:04 pm

The Board discussed providing the Rules Committee with direction and content of the Management Audit.