GLACIER VIEW MEADOWS
WATER AND SEWER ASSOCIATION
October 17, 2007

ATTENDANCE:

Randy Mae - President
Frank Winter - Vice-President
Jim Petrie – Treasurer
Jerry Wood - Secretary
Albert Samuelson - Director

STAFF:

Steve Horsmon
Gary Ellerman

CALL TO ORDER:

Randy Mae, President, called the meeting to order at 3:00 p.m. A quorum was established.

REVIEW AGENDA:

Add 8c. Letter form Justin Franz

APPROVAL OF PREVIOUS MINUTES DATED:

September 19, 2007, minutes were reviewed and accepted by consensus.

TREASURER’S REPORT: (Please see the Office for attached/enclosed as none were provided with these minutes)

Jim Petrie presented the treasurer’s report for the Water and Sewer Association (see attached). Water and Sewer completed the twelfth month of the fiscal year. All three accounts closed this year slightly under budget with no abnormal expenses.

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

General Office and Budget Updates:

  1. 2007-2008 Water and Sewer meter readings continue to come in with payments. Still estimating a small portion of these properties which have absentee owners with low usage or have broken meters.
  2. Beginning work on November Viewpoint and on new GVM map corrections and design. Need to verify with Larimer County that street renaming project will not affect GVM.
  3. New board member educational information is provided on Goldberg’s Rules of Order for association meetings.

Water & Sewer Association

  1. Completed requested action items from the North Front Range Water Quality Planning Assoc. regarding their review of the Utility Plan for the wastewater treatment project proposal. Mail-in ballot on this issue should be in the mail to all eligible residents. Planning to contact as many as possible to encourage them to vote.
  2. Final excavation and grading completed at the 7th Filing leach field. Need to seed this before snow season.
  3. Decided to convert one community water and sewer lot back to "unimproved" status. Although a tap has been made, the owners have never used the water and have no plans to. They will be charged the "Availability Fee" from this point on. Previous owners had used the tap for camping purposes and were charged the full "User Fee".

APPLICABLE COMMITTEE REPORTS:

  1. None

OLD BUSINESS:

  1. Further discussion of funds transfer from budget account 001 to the budget account 002

After discussion of the available options, including the option to create a long term, low interest loan, the board agreed that a motion should be made to transfer back the $30,000 originally transferred from account 002 to 001. This was based on the fact that the results of the November election on the waste water treatment project are not yet known and the need for the money is not clear at this point. Jim Petrie moved that the $30,000 be transferred back into account 001 capital reserves. Unanimous – motion passed.

NEW BUSINESS:

  1. Define W&S policy on the consolidation of designated horse lots. (also on Road and Rec agenda)
    The board discussed the intent of the Water Court decree regarding horse lots. If two horse lots are consolidated into one, they believe the Water Court would allow watering of up to 4 total horses. However, they agreed by consensus that a resident would need to get a change in well permit from the Colorado Div. of Water Resources to state such use on their well permit. The Water and Sewer Board would not object to 4 horses on two combined horse lots. Also, see further discussion on Road and Recreation board minutes from 10/17/07 on this same topic.
  2. Sale of GVM septic pump truck The board discussed the current outsourcing of septic pumping services and the depreciation of the unused pump truck. Jim Petrie moved to approve the sale of the GVM septic pump truck at an asking price of $4500. Proceeds would be deposited into the Water and Sewer capital reserve account. Unanimous – motion passed.
  3. Letter from Justin Franz – The board discussed a letter from Justin Franz regarding the 12 RV sites at Western Ridge restaurant. Current water rights for that commercial area allow use for up to 98 residential units plus the restaurant and swimming pool – a total of 3.08 acre feet. Current use is for the restaurant, 2 homes, 2 cabins, stables, and swimming pool. The letter requested that the Water and Sewer board send a letter stating that they have no objection to the use of water for the 12 RV sites. Jim Petrie moved to provide this letter of no objection. Jerry Wood will draft the letter for board review and approval. Unanimous – motion passed.

PUBLIC INPUT: None

Adjourned at 3:35 pm

Water and Sewer Board turned the floor over to the Road & Recreation Board.

Adjourned into Joint Executive Session at 4:15 pm – Personnel discussion