ATTENDANCE:

STAFF:

CALL TO ORDER:

REVIEW AGENDA:

APPROVAL OF PREVIOUS MINUTES DATED:

TREASURER’S REPORT: (Please see the Office for attached/enclosed as none were provided with these minutes)

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

General Office and Budget Updates:

1. Educational article is provided on "Assignment of an Association’s Lien in Foreclosure". This article describes a process we recently completed on a foreclosure at Filing 1, Lot 13 where we collected over $2,000 including all late fees by selling/assigning our lien to a real estate broker.
2. Deanna has completed the 07-08 W&S financials. Mike Perry, CPA, has completed his review of the 07-08 R&R financials and submitted his report.
3. Last roll-off dumpster of the year will be removed this month.

Water & Sewer Association

1. Water consumption in the 4^th Filing is back down to an average of 15,000 gallons/day – no leaks!
2. State health department engineer has given approval to build the access road for the wastewater treatment system at Gate 5. We plan to rent an excavator and loader for this job on 10/21/08. Our personnel will do the work. To get adequate fill material for the road, we will also need to blast and excavate the hole for the tank which should be delivered before the end of November.
3. Decided to delay the installation of the 7^th Filing storage tank automatic shut-off valve this year. The whole line to the tank should be replaced at the same time and we’ll wait until that can be completed all at once. This gave us time for other projects.
4. Fixed broken heat tape on Green Mtn. Dr. and Maroon Bells Cir. Fixed sewer line leak in a manhole at Shavano Ct. Re-insulated all manholes on the community system.
5. Completed heat tape connection for a resident on Green Mtn. Dr. whose line froze last winter.
6. Many residents are taking advantage of the $100 rebate for septic pumping.

APPLICABLE COMMITTEE REPORTS:

OLD BUSINESS: None

NEW BUSINESS:

1. Discuss status of finding replacement board member. The board introduced two possible candidates Tom Bizzell & Tom Mennecke, to fill the vacant position. It was also suggested that if contacted, a previous Water & Sewer board member might have an interest in completing the vacant term. Tom Willard moved that since Frank Winter, President, is absent that an exception be made to the By-Laws rule which states that a vacant position on the Board must be filled within 40 days. With input from all Board members the board will choose a replacement board member at the November W&S meeting. Unanimous-motion passed.
2. Discuss W&S membership options for non-GVM members inside GVM boundaries. Don Weixelman recently sold a lot (6^th Filing, Tract E) that is inside GVM boundaries but is not a GVM lot. The lot is again for sale and the prospective buyers have asked to be allowed to become W&S members which will entitle the owners to use water from GVM wells and use the RV dump facility at gate six. Jim Petrie moved that since this lot is within the designated water augmentation area that the owners must ratify and approve the Glacier View Meadows Water & Sewer Association Master Declaration. Upon ratification and paid Water & Sewer membership the property owners will be entitled to membership benefits. Unanimous-motion passed
3. Purchase of replacement (back up) booster pump for the 7^th filing storage tank.

The manager explained that the Crellin Lake pump house feeds the 7^th filing storage tank that houses water for the 4^th ,7^th , & 8^th filings. Should the booster pump fail we do not have a back up and that the lead time for a new pump is eight weeks. The manager proposed purchasing a back up pump at a cost of $1,643.00. After discussion: Jim Petrie moved to purchase a back up booster pump and that the manager should check on the pump warranty (i.e. is it from the date of purchase or the date of installation.) The Board also asked that in order to save down time that the manager look into the feasibility of installing the pumps in parallel. Unanimous-motion passed.

4. Resident Request: Discussion of Non-Horse Lot (Filing 11, Lot 1) consolidation with Horse Lot (Filing 10 Lot 60). Requesting board review of possible horse lot designation per Joint Board pre-conditions made during the March, 2008 Joint Meeting. The Boards discussed the fact that 160 lots are allowed by the court decree. Some lot consolidations of other horse properties have left some designations "available". The boards agreed that there is a possibility they might agree with such a proposal, however, the following conditions would have to be met:


1. A site visit of the property would have to be done by the boards and formal approval granted.
2. A unanimous written approval of all property owners within 500ft. or bordering the proposed lot must be obtained and presented to the boards.
3. The Colorado Div. of Water Resources must approve a "change in use" permit application to allow the additional water use, acknowledging that the intent of the court decree is not violated.
4. Since supplemental covenants for each GVM Filing state which lots are horse properties, Larimer County would have to consider changing the legal description of Filing 11- Lot 1 to Filing 11- Lot 38. Due to lot consolidations Filing 11, Lot 38 no longer exists.

Rick Snow, Road & Recreation President, recommended that the boards make a site visit to the property. After the site visit the boards will decide if the property owner should continue on to step 2.

PUBLIC INPUT:

Jim Petrie moved to adjourn at 3:45 pm. Unanimous-motion passed

Water and Sewer Board turned the floor over to the Road & Recreation Board.

The subcommittee adjourned into work session @5:05 pm to review the GVM Employee Handbook.