GLACIER VIEW MEADOWS

WATER AND SEWER ASSOCIATION

OCTOBER 16, 2002

ATTENDANCE:

Jerry Ryan-President

Lynn Johnson-Vice-President (excused absence)

Gene Watt-Treasurer

Frank Winter-Secretary

Alinea Coy-Director

Kent Christen – Staff G.V.M.

Betsy Hackman – Staff G.V.M.

CALL TO ORDER:

The meeting was called to order at 7:02 p.m. and a quorum was established. The agenda was amended to read 9) A. Public Input and 9) B. Executive Session.

REVIEW MEETING MINUTES OF SEPTEMBER 18, 2002:

TREASURER’S REPORT: (enclosed)

Gene Watt presented the financials for the month end 9-02. He reported that the Administrative Budget was 102% received and that there was a carry-over of $41,668.37, the community system was 118% received with a carry-over of $77,916.76, and the 12^th Filing had a carry-over of $10,607.45. Frank Winter made a motion to accept the report. –Unanimous.

MANAGER’S REPORT: (enclosed)

Kent Christen reported that the sewer system pipeline in the 12^th was within budget despite the extra 150 feet of plastic that was needed due to the fact that he overbid it originally. He also told the Board that the water line extension for Porter/Daughton is complete; however, the project was underbid by $1,358.89, because Elkhorn Excavating never walked or measured the distance of the line with a wheel resulting in an inaccurate bid. Kent stated that he felt that the outfit was a good contractor that Glacier View would most likely use them again. Paul Porter and The Daughton’s agreed to pay the extra cost and the Board agreed that this was only fair. Kent informed that Board that Dee Snell has been in backup bookkeeping training in the event the Alinea leaves us for the past few weeks. He also mentioned that he is planning on going on vacation the week of November 2nd to do some elk hunting.

Rules Committee: Jim Chisholm mentioned that his Committee has planned on doing the audit in November and will look at last years audit and action plan to guide them through this years process.

* See Manager’s report (enclosed)

A) Alinea Coy reported that the office computer server that backs up our system has problems according to our computer technician, who stated that our system is so old that he might not be able to get parts to fix it. He also said that the tapes we use in the server may be discontinued in the near future. He gave an estimate of $3,500.00 to purchase a new server . The Board tabled the issue for the next Joint meeting.

B) Alinea mentioned that the W&S certified mailing was printed and that there are 500 letters to stuff. She stated that she was soliciting help.

C) The Board reviewed Frank McCormick’s proposal for the water line extension in the 12^th filing. Kent made the Board aware that there was an issue of overtaxing an already stressed system with the addition of 50 homes to the system in the future. He also stated that the job would take 4 ½" pipe that would be very expensive per foot. He could use 1 ½" pipe if the extension only connected Frank’s lot and one beyond him. After some discussion, Gene Watt made a motion to approve Mr. McCormick’s request if he paid for the cost of the extension, tap fees of $5,305.00, a water meter, and allowed Glacier View to approve the contractor for the job the size of Frank and his neighbors lot. Jerry Ryan, Gene Watt, and Frank Winter approved and Alinea Coy was opposed. Motion passed.

No input.

The regular meeting was adjourned at 7:45 p.m. and went into executive session to discuss personnel matters.

Executive session was adjourned and the Board went into regular session. The Board moved to grant a 5% salary increase for the Operations Supervisor at a one year review date.

Meeting Adjourned