GLACIER VIEW MEADOWS

WATER AND SEWER ASSOCIATION

                                                 OCTOBER 17TH, 2000

 

 

 

ATTENDENCE:        Justin Franz-President

                                    Jerry Ryan-Vice President

                                    Keith Weeks-Secretary

                                    Alinea Coy-Treasure

                                    Jerry Eubanks-Director

 

STAFF:                       Kent Christen-General Manager

 

CALL TO ORDER:   Justin Franz called meeting to order 7:02 P.M.

 

APPROVAL OF MEETING MINUTES SEPTEMBER 19TH, 2000:

Minutes changed to reflect amount in office equipment fund a negative $7,455.66 balance because of contingency fund offset. Alinea Coy motion, Jerry Ryan second. UNANIMOUS.

 

TREASURES REPORET:

Alinea Coy and Deanna Hayden reported on work progress-Yardi retrofit. Database will have to be input four separate times, each lot and filing. Yardi not capable of import export functions. Expense of retrofit to be determined. Manager instructed to petition Road and Recreation to finance one half the expense.

        Bank balances concur with the internal audit through May, but numerous discrepancies have been found as to prior entries/adjustments, no explanation found by normal accounting standards as yet.

        The board determined prior practices irrelevant as we are changing from cash to accrual.

 

MANAGERS REPORT:

All H20 taps 2000 complete, one tank 12th finished, still waiting on mil thickness test. Currently 50% 12th filing tap fees paid, final due date October 31st. Ion Exchange System installed and operational, initial test successful, awaiting State Engineer authorization. G.V.M. has put into production the new well and notified residents affected on status of water.

        The S.I.A. has authorized payment on road reconstruction due to damage on deep bury, total cost $14,675.00.

        Discussion held on funding for projected 7th filing leach field. Scope of project needs research and engineering. Search in progress for new septic truck. No response on audit solicitation to date. Management instructed to pursue acceptance of credit cards for payment on 12th filing tap fees. Proposed leach fields 12th filing may have to be relocated due to wet ground conditions. S.I.A. meeting was held on financials; G.V.M. to transfer monthly it’s portion of monies, keep half of accrued interest and late fees. Management to install procedure for check allocation expenses related to S.I.A. capital improvements in the 12th project.

        The board moved to retain initial $10.00 late fee on delinquent accounts in the 12th filing, after 30 days interest to accrue at 1% and same to be split 50/50 with S.I.A. at time of full collection/payment. Glacier View Members portion to 003 line item for collections. Alinea Coy motion, Jerry Ryan second, all for except Jerry Eubanks opposed.

 

OLD BUSINESS:

Water decree issues tabled to reschedule state speaker.

        The board changed meeting dates to the Wednesday before Road and Recreation meetings.

        No Joint meeting scheduled in November because of special meeting.

        The board moved to donate $100.00 to the Cub Scouts out of dues and subscriptions, Jerry Ryan moved, Jerry Eubanks second. UNANIMOUS.

        The board informed the public on the formulation of a Litigation Committee, the purpose of to defend G.V.M. in the current injunction, Keith Weeks President, Kent Christen as liaison, all past and present board members involved in suit included.

        Keith Weeks motion to adjourn, Alinea Coy second. UNANIMOUS.