GLACIER VIEW MEADOWS
WATER AND SEWER ASSOCIATION
September 20, 2005

ATTENDANCE:
Jerry Ryan-President
Lynn Johnson-Vice-President absent
Jim Petrie –Treasurer
Frank Winter-Secretary
Albert Samuelson - Director

STAFF:
Steve Horsmon
Gary Ellerman

CALL TO ORDER:
Jerry Ryan, President, called the meeting to order at 6:00 p.m. All were present except Lynn Johnson and Jim Petrie who had excused absences. A quorum was established.

AMEND AGENDA: No amendments

REVIEW MINUTES DATED: August 17, 2005 the minutes were reviewed and accepted by consensus.

TREASURER’S REPORT: (financials enclosed) Discussion tabled to next individual meeting.

MANAGER’S REPORT: (See enclosed) Steve Horsmon presented the Manager’s Report

General Office and Budget Updates:

  1. Fall newsletter published on time using new printing service. Addresses and postage are automatically printed now at the printer at 64 cents per copy plus 29 cents postage. Lower total cost than previous printer and saves a lot of office staff labor.
  2. Water and Sewer billing completed. Receiving many calls regarding the Double Dues penalty for water meter and reading issues. This is helping to get many people on board with submitting readings and/or installing meters. Accuracy of the records will improve this year as we enter meter readings as they are received. Also getting many calls about the increase in the community system fees, mostly from part time members.
  3. Another member called to request a reduction in late fees after talking with Collections Agency. Wants to pay all past due amounts. I would like to offer a 25% (~$150) reduction in late fees to motivate payoff. Reduction would only apply if money is received by agreed date and checks clear the bank.
  4. W&S liability insurance policy renewed in August at same premium as last year. Need to discuss increases in D&O policy renewal.
  5. No unplanned budget expenses this month.

Water & Sewer Association

  1. 12th Filing Well #3 is operational. More details to be provided under Old Business.
  2. Deep Bury project is underway. One part-time employee was added to help. More details to be provided under Old Business.
  3. Sewer tap issue at 12-238/239 seems to be resolved. More details to be provided under Old Business.
  4. New tires installed on backhoe at a cost of ~$1500. Tire price increases are related to petroleum costs.
  5. Met with State regarding the Upper 8th well uranium tests. They strongly urge us to pursue a new water source (new well) instead of water treatment. Water treatment can lead to huge disposal costs for contaminated water and is something GVM should avoid. See New Business item regarding new well to address this issue.

APPLICABLE COMMITTEE REPORTS: None

OLD BUSINESS:

A. 12th Filing Water Supply Project Status

Wayne’s pump service will set the pump on #4 on Thursday the 22nd.

B. Deep Bury project schedule and cost review

Deep Bury project and cost is on schedule.

  1. Atwood 12-238/239 additional sewer tap issue

Sewer tap issue at 12-238/239 seems to be resolved.

NEW BUSINESS:

A. Directors and Officers Insurance renewal – premium/deductible change: Premium from $2,235 to $2,298.

The Board agreed by consensus to renew at the $1,000.00 deductible rate

  1. Possible new community well to address upper 8th Filing uranium test results:

Steve Horsmon, GVM Manager and Gary Ellerman, Chief of Operations met with the State regarding the Upper 8th well uranium tests. The State strongly urges the Association to pursue a new water source (new well) instead of water treatment. Water treatment can lead to huge disposal costs for contaminated water and is something G.V.M. should avoid.

Gary Ellerman met with Steve Ingram in the 4th filing. They found a spot that looks very promising for a new well. It would cost $13,000 to $15000 to drill a new well. The Board agreed by consensus that the Association will apply for the well permit only. When the 2005-2006 budget year starts, drilling can proceed.

PUBLIC INPUT: Steve Horsmon discussed Don Weixelman’s community well. (See enclosed ) Steve wrote a letter to Hal Simpson, State Engineer, on the behalf of the W&S Association. Steve communicated to Mr. Simpson the Association’s position and objections to portions of the application.

Adjourned at 6:26 pm (Joint Executive Session will be held at end of R&R meeting)

The Water & Sewer Board turned the floor over to the Road & Recreation Board.

 

 

Joint executive session 6:45pm

Meeting reconvened into regular session @ 7:35 pm

On the subject of personnel policy for insurance coverage. Bob Naftzger made the following motion to clarify the current GVM medical insurance benefit.

Bob Naftger moved that GVM provide $234 per month toward medical benefits to be used as each employee chooses. All other costs are the responsibility of the employee. All employees shall receive the $234 monthly benefit whether or not they participate in the GVM Group Health Plan. Jerry Ryan seconded the Motion. Unanimous-motion passed.

On the subject of pay adjustments for Water and Sewer operation certifications. Frank Winter made the following motion to clarify the current GVM policy.

Frank Winter moved that employees who are required to have State certifications for Water and/or Sewer operations are eligible for a pay adjustment which shall become part of the base wage. The current certifications applicable to GVM are the Small Water Operation System Certification (including Class C or D Water and Class 1 Distribution) and the Small Wastewater System Certification (including Class D Wastewater and Class 1 Collection). When authorized by the Manager, employees who earn and maintain certification in these two areas are eligible for a 5% increase on the Water & Sewer Association portion of their wages. This is to be defined as 50% of the employee’s annual base wage. This "License Compensation" wage adjustment shall be listed as a separate line item on the Water & Sewer payroll stub and as a separate Water & Sewer budget line item. Jerry Ryan seconded the Motion. Unanimous-motion passed

 

Adjourn meeting @ 7:50pm