GLACIER VIEW MEADOWS
WATER AND SEWER ASSOCIATION
August 20, 2008

ATTENDANCE:

Randy Mae - President
Frank Winter - Vice-President
Jim Petrie – Treasurer
Jerry Wood - Secretary
Tom Willard - Director

STAFF:

Steve Horsmon
Mary Keller

CALL TO ORDER:

Frank Winter, Vice-President, called the meeting to order at 3:00 p.m. All were present except Randy Mae who was excused and a quorum was established.

REVIEW AGENDA:

Add Under New Business C: F 12, Lot 240, Sewer Tap concerns.

APPROVAL OF PREVIOUS MINUTES DATED:

July 16, 2008, minutes were reviewed Tom Willard asked that the minutes be corrected to state that he was not a Board Member on April 16, 2008 and chose to abstain. Correction noted and the minutes were accepted by consensus. During this meeting Tom also stated that since he is a new Board Member he does not feel comfortable approving the budget proposed on 07/16/08.

TREASURER’S REPORT: (Please see the Office for attached/enclosed as none were provided with these minutes)

Jim Petrie presented the treasurer’s report for the Water and Sewer Association (see attached). Water and Sewer completed the tenth month or 83% of the fiscal year. Community System Operating expenses running high mostly due to corridor supplies and water testing running higher than expected. The Board reviewed the Treasurer’s report no objections were noted.

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

General Office and Budget Updates:
  1. Educational article is provided on the "Top 10 Document Amendment Myths and Misunderstandings".
  2. Renewed our combined Liability Insurance policy at a slightly lower rate than last year ($11,692 premium). Directors and Officers policy renewal is in process.
  3. Glacier Viewpoint is at the printers and will mail out this week.
Water & Sewer Association
  1. Completed excavation and replacement of water and sewer lines on Mt. Massive and Sunlight Circle area. Total expenses were about 18% higher than estimated due to purchase of replacement inventory of brass fittings. Overall impact to the community was small and everyone worked hard to complete it on schedule. I ordered 50 feet too little heat tape which is causing a portion of the project to stay open until it is installed.
  2. The Community System budget account is running over budget with 2 months remaining. This is mostly due to "corridor supplies" and "water testing" expenses running higher than expected (94%). We will tighten up expenditures until fiscal year end and will plan to minimize the budget overrun.
  3. State health department engineer is taking longer than expected to complete the review and approval of the wastewater treatment design package. We are not yet authorized to begin earthwork. Stantec is in contact with the State regarding our construction schedule. Stantec has submitted a $17,000 bill for extra charges related to changing the site location. Ed Schemm and I met with Stantec today to review and renegotiate their charges as many charges seem unrelated to the change.
  4. 4th, 7th, and 8th Filing water use rose significantly during the hot weather. Average daily usage is about 15,000 gallons and it rose to about 22,000 gallons. I witnessed a lot of outside watering violations and need to send first phase violation warning letters. Randy also discussed this issue in the Viewpoint.

APPLICABLE COMMITTEE REPORTS:

No reports given

NEW BUSINESS:

  1. Purchase offer for septic pumping truck: The manager stated we are presently asking $2,000.00 for the truck. Three people have looked at the truck with two real offers. The first offer is for $1,000.00 if the Association gets the truck in running condition. The second offer is from GVM employee Jerry Rogers, who offered $800.00. The manager stated that in his opinion it will cost more that two hundred dollars to get the truck in running condition. Jim Petrie moved to sell the truck to Jerry Rogers for $800.00 Unanimous-motion passed.
  2. Review of GVM Employee Handbook: Table to Road & Recreation portion of meeting.
  3. Sewer Tap Concerns – Filing 12, Lot 240. Property owner, David Buchanan, asked the Board to consider removing his property from the Community System. Mr. Buchanan stated that he sees future problems if he taps into the system. Filing 12, Lot 240 is not a designated community lot and was added to the system at the previous owner’s request. This lot is designated to allow a private well and leach field. After discussion, Jerry Wood moved that since this lot is not a designated community system lot, nor has Glacier View set the tap, the Board will allow 12, Lot 240 to be removed from the community system. Mr. Buchanan has 60 days to investigate getting a permit from the county for a vault or leach field. If at the end of 60 days, Mr. Buchanan still wishes to forfeit the tap the Board agrees to release this property from the community system and refund the $3,100.00 tap fee which was paid in January, 2006. Unanimous-motion passed

PUBLIC INPUT:

Discussion was held concerning hauling water from town, catching rain water and using drip systems. There was also discussion concerning horse properties giving horse rights to a non horse property. It was explained that the horse lot issue is complicated and trading horse lots is a difficult process due to the court decree, water augmentation and well permits.

Frank Winter moved to adjourn at 3:50 pm. Unanimous-motion passed