GLACIER VIEW MEADOWS
WATER AND SEWER ASSOCIATION
July 20, 2005

ATTENDANCE:
Jerry Ryan-President
Lynn Johnson-Vice-President -absent
Jim Petrie –Treasurer
Frank Winter-Secretary
Albert Samuelson - Director


STAFF:
Steve Horsmon
Gary Ellerman

CALL TO ORDER:

Jerry Ryan, President, called the meeting to order at 6:00 p.m. The new Directors were introduced. All were present and a quorum was established.

AMEND AGENDA: No amendments

TREASURER’S REPORT: (enclosed) Jim Petrie gave a synopsis of the Water and Sewer month end report of June, 2005. Jim noted that Administrative and payroll expenses are over. It was noted that some of these charged will be reimbursed from the SIA. All other line items were within percentages year to date. Steve Horsmon discussed a property that owes the Water & Sewer Association over $11,000 (due to a water leak). The property is under a sales contract and Glacier View should be receiving the revenue in the near future.

MANAGER’S REPORT: (See enclosed) Steve Horsmon gave the Manager’s Report

1. Annual meeting and elections were completed without a hitch. We had fantastic support from Gus Eykholt and the nominating committee and the entire staff did a great job preparing for the event. New W&S treasurer, Jim Petrie, will be added to accounts for signature authorization.
2. Office server had a system crash on June 30 while attempted back-up operations. Previous back-up attempts were available, but only up to June 16 due to tape back-up software problems. Contract Networks Direct to help restore network operation and retrieve lost data. Deanna and Mary completed all remaining data updates manually. Two new external hard drives are now installed as our back up system with one drive being taken off-site each week. We are trying to get a credit for the old tape system through Networks Direct. All systems are up and running fine now. Total cost of IT support and new back-up hardware is approximately $900 – within the 05-06 IT budget.
3. Gary, Jerry, and Lynn completed a one-day "Confined Space and Permitting" class.
4. Operations new GVM Spec Book for contractors is nearly complete.
5. Submitted 11 property owners to Collections Unlimited. They all received our notification letter in June and have not responded. Some owners are beginning to work with the office on past due accounts.
6. No major unplanned expenses in the last month.

1. 12^th Filing Well #3 project nearly complete. Waiting for commitment from REA on electric installation. We plan to install well house, well pump, and generator to allow final well and water tests if REA cannot provide service within 2 weeks. After water tests are done, we could pump water to the treatment plant if needed.
2. Don Weixelman is continuing the effort to get State and GVM approval for a "Shared Well" at Filing 12, Lot 223. This is not to be a community well.
3. Continued working on the Upper 8^th well uranium issue. Steve stated that he contacted Culligan about an Ion Exchange system design and waste water treatment. The Culligan rep., stated they are not in the business of handling waste water. Steve stated he is working with the State Engineer and the State Rule Manager, Jackie Roberts, on the treatment method. At this time the State proposed a series of meetings to resolve the issue of what to do with the uranium treatment waste water.
4. 3^rd quarter radionuclide and VOC test samples to be complete this month. Disinfection by-product test samples will be submitted on August 18, 2005.

APPLICABLE COMMITTEE REPORTS: None

Steve Horsmon stated Gene Watt called today 7/20/05. Gene stated that the Augmentation committee is looking for an assignment or project to do.

OLD BUSINESS:

1. 12^th Filing Water Supply Project Status:

The project is complete with the exception of the installation well house, well pump and the final well and water tests. As per earlier discussion we are still waiting on REA for service.

2. July SIA meeting summary: During the July SIA meeting Steve Horsmon reminded the SIA that the original estimate for the whole 12^th filing water project was $189,000 we are now at $147,733. We are $41,267 lower than we thought so there should be enough money to bill the SIA for the water replacement charge as well as other incidentals. Steve also stated we would like to get a hydrant hooked up at well number 4.

NEW BUSINESS:

Steve Horsmon met with Bill Hanson who works with Don Weixelman. Bill wrote a letter to the Division of Water Resources Engineer and requested permission to convert the well from private to a shared well. Steve asked the Board if they have a problem with the proposal of the well. The Board by consensus agreed not to object to a well permit for a shared well. Should the State grant the permit, G.V.M. will take certain steps to assure users of the well are made aware that the well is a shared well not a community well. It will also be noted that GVM will not maintain the shared well.

B. Standing Committees for this year (Must be staffed, confirmed, and operational by the 90^th Day after the Annual Election).

Standing Committees—Discussion followed regarding chairs for the following committees:

Rules (Joint W&S and R&R) – Ray Andress and John Sandorf were suggested.

Budget – John Sandorf was suggested.

Nominating – Gus Eykholt agreed to serve another year.

Past Presidents Advisory Committee—Roger Shea, Ralph Goble, Lucille Schmidt were all mentioned as possible chairs.

PUBLIC INPUT:

Resident, Bob Bourell voiced concern about contractors in the area. He told a story of problems associated with building his garage. Mr. Bourell wants to see contractors placed on an approved list. The Board stated that the Association will provide a list of unapproved contractors that do not have proof of insurance or not in compliance with GVM requirements. However, the Association can not recommend one contractor over another.

Steve told the Board about a local contractor who refused to provide the Association with proof of insurance. The contractor stated he will provide proof if he is working for GVM. However, if he is working on private property he will not comply with our request. Steve asked the Board what should be done if a contractor refuses to comply with our rules. After discussion it was decided the Manager should get legal advice concerning the right of the Association to ban private contractors from our roads.

Meeting adjourned at 6:50