GLACIER VIEW MEADOWS
WATER AND SEWER ASSOCIATION
April 20, 2005

CALL TO ORDER:

Jerry Ryan called the meeting to order at 6:32 p.m. and a quorum was established. Everyone was present except Lynn Johnson who had an excused absence

AMEND AGENDA: No amendments

The minutes were approved by consensus.

TREASURER’S REPORT: (enclosed) Gene Watt gave a synopsis of the Water and Sewer month end report of March, 2005. Gene stated we are 50% thru the year and over budget in fuel and utility costs. Gene also stated we are over in overtime due to hauling water to the 12^th filing. All other line items were within percentages year to date.

MANAGER’S REPORT: (Enclosed)

General Office and Budget Updates:

1. W&S proposed budget and recommendations completed by the W&S budget committee. Calvin Bruxvoort is the chairman.
2. All bank account signature changes and business account set up is complete, including internet access for viewing account status. Planning to complete W&S safe deposit box audit by end of April.
3. New Qwest phone package installed and DSL services are operational. New website address is www.glacierviewmeadows.com with individual email addresses for each office staff member. Thanks to Ray Andress for all of his help in getting this completed!!
4. Association liability insurance renewal is coming due in July. We are getting a competitive quote from our medical insurance rep who is now handling commercial policies.
5. Second "Highly Valued Volunteer" appreciation award given to Gus Eykholt on April 13^th.
6. Planning to tie the two wells together at the lower 8^th Filing pumphouse and centralize the chlorination system for both wells instead of having two systems.
7. Planning to verify and test the connection of the 4^th Filing well to the lower 8^th pumphouse just in case water diversion is required at any time.
8. Completed a detailed GVM Water Testing Plan and Schedule. It shows test types, test limits, due dates, and results by each of our 5 systems. Available in office for review.
9. Water test results received for uranium on all systems. 8^th Filing wells showing elevated levels and we are working with the State on action plans. Public notification procedures are being followed. All other wells are under the maximum contaminant level (MCL).
10. Nominating committee for this year’s election is not yet formed and needs a chairperson. The office is trying to find volunteers for this important activity. Positions which will be open:

Water & Sewer: President (Jerry Ryan), Treasurer (Gene Watt)

11. No major unplanned expenses in the last month.

PUBLIC INPUT: Gus Eykholt suggested Steve Koeckeritz be recognized at the Annual meeting for his outstanding efforts working with the SIA in the 12^th filing. Jerry Ryan stated this should be a Joint motion. Tabled to next joint meeting.

COMMITTEE REPORTS:

Budget Committee: (report enclosed) Steve Horsmon presented the budget proposal on behalf of Cal Bruxvoort, the chairman of the Budget committee.

In order to avoid negative carry forward in the years 2005-2006 and 2006-2007, the committee recommends the following increases:

1. a) 3% increase of annual dues. b) Increase water hauling from $25.00 per load to $40.00 per load. c) Propose GVM institute a punch card system for residents filling their own tanks at a charge of $20.00 for a 4 punch card (up to 1000 gallons per each fill).

2. Transfer a total of $80,000 of Capital to the Community System capital budget.

3. Eliminate proposed expense item of $6000.00 for the nest 3 years (line 52 vacations/ holidays) and ensure these expenses are reflected in each employee’s earnings.

1. A 10% W&S User and Availability fee increase for Filings 3,4,7,8 and 9. Filing 3 Sewer: 10% increase as well.

2. The committee recommends that the Board consider a special assessment for community system lots to pay for the new leach field project. The amount and duration would be determined after a review of the project cost and timeline for construction.

1. A 10% W& S User and Availability fee increase.

No other committee reports given.

OLD BUSINESS:

1. Water meter reading project continued in March with 50 more meters verified and readings recorded. There remains about 100 properties with unverified meters. These are mostly vacant/out of town owners. It should be noted that GVM has already submitted the annual useage numbers for 2004. Manager plans to include notices of penalties assessed to all remaining properties during the next W&S billing cycle.
2. Both new wells completed in the 12^th Filing with good results. Gary Ellerman will provide project status report. SIA meeting on April 7, 2005 in Ft. Collins. We agreed to make the connection of well #3 (better producing well) first priority. Due to project cost concerns, Phase 1 will include power, well pump, blasting, excavation, backfill, and controls installation. We will also include power to well #4 and pump installation in this phase. Phase two will include blasting, excavation, and connection of well #4 to well #3 after Phase 1 costs are verified and the SIA budget can support phase two costs. Discussed possibility of offering a few more water taps to help pay for costs, if needed.
3. See attached leach field proposal from Integrated Water Services, Inc. After many meetings with this company, we believe discharge option #2 is the best. Total costs for this project are expensive and installation this year would compete for funds needed for deep bury projects. Manager recommends making deep bury projects first priority in order to reduce winter electricity expenses. We need to examine the proposal, project costs, and how to raise the capital required to complete the project within the next 12-18 months. We believe that this system design is the only one which will meet all State requirements for our volume of effluent.

NEW BUSINESS:

1. Community System deep bury project and cost estimate:

1. Cistern Tank line at Mt. McKenna Ct. Tabled to next meeting
2. Mt Harvard and Windom Ct. Tabled to next meeting

1. Don Weixelman:

1. Mr. Weixelman requested that the Water & Sewer Board write a letter

stating the Boards has no objection to the exempt well permits. Gene Watt asked Mr. Weixelman to provide a letter from the State Engineers office giving legal authority for Saddle Ranch to have an exempt status. The Board tabled discussion until next Board meeting.

3. Mr. Weixelman asked for a response from the Board as to the sewer tap for Lot 234 in the 12^th filing. After in depth discussion the Board agreed to allow 234 to tap into the system providing: a) Mr. Weixelman pay all expenses related to the tap. b) There is no objection from Larimer County.

Gene Watt motioned if all above conditions are met the sewer tap be approved Unanimous-motion passed.