GLACIER VIEW MEADOWS
WATER AND SEWER ASSOCIATION
February 15, 2006


ATTENDANCE:
Jerry Ryan-President
Lynn Johnson-Vice-President
Jim Petrie –Treasurer
Frank Winter-Secretary
Albert Samuelson - Director

STAFF:
Steve Horsmon
Gary Ellerman
Mary Keller

CALL TO ORDER:

Jerry Ryan, President, called the meeting to order at 3:04 p.m. All were present and a quorum was established.

REVIEW AGENDA: No Amendments

APPROVAL OF PREVIOUS MINUTES DATED: November 16, 2005 Minutes were reviewed and accepted by consensus.

TREASURER’S REPORT: Jim Petrie presented the treasurer’s report for the Water and Sewer Association (see attached). Water and Sewer is in the fourth month of the fiscal year with no significant deviations from budget.

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

 General Office and Budget Updates:
  1. Viewpoint newsletter articles input to editor. Goes to print week of 2/13/06.
  2. Foreclosure process continued on 4 lots in Filing 12 owned by one member. Legal counsel discovered that two lots (207/208) were sold in Dec. 2005. Title Company did not request HOA payoff amount. Counsel is pursuing both the new buyers and seller for amounts due, plus legal fees. Still proceeding on other 2 lots – 203 and 209.
  3. Mary completed the revised Property Owner’s Guide. New copies available week of 2/20/06.
  4. Cross-training completed on processing GVM payroll and check writing. Documented procedure is now available.
  5. Deanna began Budget Study data input for upcoming Budget Committee meetings.
  6. Completed new interior paint project in the main office area.

Water & Sewer Association

  1. Water Service disconnection notices sent to 7 properties whose payments are delinquent 5 months or more. Total amount past due to W&S total $8803.00. One owner paid full amount due on 1/31/06.
  2. Replacement well for the Upper 8th system has been successfully completed. To be covered in old business.
  3. Don Weixelman contacted the office about GVM’s possible purchase of storage water rights for Riddle and Currie Lakes. To be covered under new business.
  4. Successfully repaired a broken pipe in the 8th filing leach field. Leak stopped. Additional information to be covered in old business.
  5. Received updated Water Monitoring Schedule from the State with reduced requirements for 2006.

End of Manager’s report

On the subject of the revised Property Owner’s Guide, Steve discussed the new additions and stated that the book will be available to all property owners at no cost. He noted that we sold enough advertising to pay for most of the printing costs. We may charge realtors a nominal fee of $2.00 to cover the rest of the printing fees.

APPLICABLE COMMITTEE REPORTS: None

OLD BUSINESS:

  1. Upper 8th Well Uranium – Replacement well status: Replacement well for the Upper 8th system has been successfully completed. The well is 600’ deep and is pumping 18 gallons a minute. Steve explained to the Board the next step is to test the well. The cost to run power and the pump installation will be an approximate cost of $3,500.00. The Board agreed by consensus to go ahead with the project.
  2. Pump house telemetry project status: The pump house telemetry project is proving to be successful. Steve escorted the Board members to the telemetry office monitor, and gave a short presentation on how the monitor works.
  3. 8th filing leach field repair status and long term financing: The maintenance staff found and repaired a crushed pipe that was causing the leak. Steve stated that the Health Department is satisfied that the problem has been corrected on a short term basis. However, we do want to start the process of financing a permanent solution to our wastewater handling needs.

Steve has been in contact with the USDA, and they are sending information about Rural Development grants that may be available for a future treatment plant.

NEW BUSINESS:

  1. Don Weixelman contacted the office about GVM’s possible purchase of storage water rights for Riddle and Currie Lakes. Don is asking $1,500.00 per share for storage rights. GVM presently has storage water rights for Batterson and Crellin Lakes. It was noted the additional shares would have no recreational advantage . However, the additional shares could help us in extreme drought conditions. The Board asked Steve to contact the water commissioner to see if this is a valuable option for GVM to pursue. Further discussion tabled to next meeting.
  2. Community System water tap request:

    3. Mr. McKay owner of F12 - L41, asked the Board to consider authorizing his lot to tap in to the community water line. The manager asked the Board to discuss the policy of allowing unscheduled lots to tap into the system. Gary Ellerman presented the Board with an expense summary explaining costs of tapping into the system. If Mr. McKay is allowed to tap into the system, there are two other properties that may ask for the same consideration. Steve suggested we anticipate this and contact those land owners, and ask if they are interested in tapping in. The Board agreed that Mr. McKay be given conditional approval. After an evaluation of the artesian water recovery rate, the Board will make a final decision. Further discussion tabled to next meeting.

  3. Easement Violation – Approval Request: Bob Isaaccson asked the Board to consider signing a vacation of easement form for Filing 8, Lot 33. Steve explained that the property owner added a deck to his home that encroached into the 20’ utility easement. After discussion the Board agreed by consensus to sign the vacation of easement form.

PUBLIC INPUT: None

Adjourned at 3:45 pm

The Water & Sewer Board turned the floor over to the Road & Recreation Board.