GLACIER VIEW MEADOWS

ROAD AND RECREATION ASSOCIATION

WATER AND SEWER ASSOCIATION

JOINT MEETING

August 17, 2002

 

 

 

ATTENDANCE:

Water and Sewer                                                 Road and Recreation

Jerry Ryan-President                                                      Chuck Huddleson-President

Lynn Johnson – Vice-President                          Larry Peterson – Vice-President

Eugene Watt-Treasurer                                      Gary Stanton-Treasurer

Frank Winter-Secretary                                      Robert Naftzger-Secretary

Alinea Coy-Director                                           Frank McCormick - Director

 

STAFF:

Kent J. Christen-General Manager

Betsy Hackman – Secretary

 

CALL TO ORDER:

Present, all except Frank Winter, Chuck Huddleson, and Frank McCormick.  All absences were excused.  Quorum was established.  Jerry Ryan called the meeting to order at 9:05 a.m.  Agenda was amended to add G) website, under joint committee reports, and 11) Executive session.

 

REVIEW MEETING MINUTES DATED APRIL 20TH, 2002

Gary Stanton made a motion to accept the minutes as written.  Approved.

 

PUBLIC INPUT: Paul Porter stated that he thinks the joint minutes should be reviewed at the individual meetings of R&R and W&S so that the details can be fresh in the mind.  He suggested that they could then be formally approved at the next joint meeting.  After some discussion the Boards decided that this was a good idea and that it would be implemented for the next joint meetings minutes.

 

MANAGER’S REPORT: (enclosed)

Kent Christen announced that the lawsuit is officially over and has been dismissed with prejudice.  He also informed the Boards that a local policeman and Glacier View member, Brian Thomas is willing to prosecute speeding and reckless drivers.  He was unable to attend the meeting and Betsy Hackman outlined his program.  She stated that residents simply have to record the license number of the offender and any other pertinent information and call it into the office.  She will be the official liaison between Officer Thomas and Glacier View.  She also informed the audience that Officer Thomas is willing to prosecute construction vehicles and ATV’s.

 

TREASURER’S REPORT:

Tabled to the next individual meetings.

JOINT COMMITTEE REPORTS:

A)    Rules Committee: Jim Chisholm got up and said a few words.  He informed the Boards that he was willing to continue to chair the Rules Committee and that BJ Buhrman was committed to staying on as a volunteer.  He also stated that the committee has 2 vacancies that it needs to fill.  He mentioned that his main concern for this year is making sure that all documentation is consistent.  He offered to take on this organizational project if the Boards were willing to give him the responsibility.  Bob Naftzger stated that he thought this was a good idea as long as the committee has a specific timeline in mind like October.  Jim felt that this was a realistic request and the Boards gave him the green light.

B)     Records & Information Committee: no report

C)    Nominating Committee: no report

D)    Past Presidents Advisory Committee:  no report and Boards felt that this should be considered 2 individual committees; one for W&S and one for R&R.

E)     Glacier Gals: Mary Carroll stated that the workday went very well and that lots of good work was done.  She reminded everyone about the Labor Day Pancake Breakfast from 7am – 11am and asked for volunteers on this day and the day before to help set up the event.  The potluck will be the last Saturday of the month.

F)     Viewpoint Committee: no report

G)    Website Committee:  Jim Chisholm reported that the website has had heavy use.

 

After all the committee reports were completed, the Boards decided that Glacier Gals and the Viewpoint are technically not committees but simply independent groups.  Due to this fact the Boards determined that they should be listed under other reports on the agenda from now on. 

 

OLD BUSINESS:

A)    Approval of Appeal Form: Gene Watt made a motion to approve the appeal form  (enclosed) – Unanimous in favor.

B)     Status of Records & Information Committee: Gene Watt stated that he felt that this is an important and beneficial committee.  Mary Chisholm stated that there is no chair for this committee and that some of the members were willing to continue to serve if they received support from the office and the Boards.  Gene Watt made a motion for the office and the Boards to support the Records & Information Committee.  W&S approved and R&R approved.  Alinea Coy made a point that the charter should be revisited.  Gary Stanton read it aloud for everyone and it was decided that the wording may need to be changed.

C)    Status of Litigation Committee: disbanded by the Boards

 

NEW BUSINESS:

A)    Approval of Standing Joint Committees:  Gary Stanton moved to approve the current charters as submitted on file, current membership approved  and seek new volunteers for 20-23  – Unanimous in favor.

B)     Discussion of Uniform Schedule of Penalties: Alinea Coy assured the Boards that $15 late fees were legal and referred to a letter from Alix Joseph, Myatt Brandes & Gast P.C. (enclosed) stating that the Usury Statute does not apply to the Glacier View office.  She also made the Boards aware of some delinquent accounts and suggested that we take them to County or Small Claims Court.  The Board told her to go ahead with this.

 

Meeting adjourned at 10:15 a.m.

 

EXECUTIVE SESSION:

Jerry Ryan called the Board into executive session to discuss personnel matters.

 

The Board re convened back into regular session at 10:40 a.m.

 

Meeting Adjourned