GLACIER VIEW MEADOWS ROAD AND RECREATION ASSOCIATION
GLACIER VIEW MEADOWS WATER AND SEWER ASSOCIATION
Rough Draft JOINT MEETING
08/30/01 AUGUST 29th, 2001
ATTENDANCE:
Road and Recreation Water and Sewer
Peggy Bahus-President Jerry Eubanks-Vice President
Jack Reynolds-Vice President Gene Watt – Treasurer
Chuck Huddelson-Secretary Alinea Coy- Director
Keith Weeks-Secretary
ABSENT:
Gary Stanton – Treasurer Jerry Ryan – Vice President
Merle Niehaus – Asst. Treasurer
CALL TO ORDER
Jerry Eubanks called to order a special meeting of Water & Sewer at 7:11pm. Quorum was established. Gene Watt gave a budget presentation (see enclosed) that stated after financial research 001 needed a dues increase: $110 to $140 improved and $55 to $70 unimproved.
002 rated a reduction: $350 to $320 unimproved and $700 to $640 improved.
003 12th filing no change.
Keith Weeks moved to approve the 01-02 Water & Sewer
Budget as presented. Unanimous.
Jerry Eubanks moved to adjourn. Unanimous.
CALL TO ORDER
Jerry Eubanks called the Joint Meeting to order at 7:20 pm. Quorum was established. The Agenda was modified to include item 9) Personnel Issues, and a special session of Road and Recreation added as 11) R&R COMMITTEE REPORTS
REVIEW OF MINUTES:
Keith Weeks moved to accept the minutes of the Joint Meeting June 13th, 2001 as written. Unanimous W&S, all members of R&R abstained, reasoning was none were in attendance. Discussion was held as to procedure to approve prior Board Meetings, tabled.
Treasurers Report
Tabled to individual board meetings.
Fishing Derby Sat. Sept. 1st at 9am. Mgr. proposed desire to extend snow removal service, plow private driveways for a fee. Manager was instructed to research liabilities, costs, and revenue flow. Discussion was held on a resident who has disturbed the structure of Gordon Creek. Manager instructed to contact Army Corp of Engineers as to damage implications, recourse to restore creek bed. Keith Weeks moved to pursue action against the resident if damages occurred. Motion Died. Utility costs relative to the community building will increase due to water installation. G.V.M. has been cancelled by the current D & O carrier, currently searching for alternate coverage. Manager stated the budget line item had been doubled in anticipation of a risk rating, but feared this amount now insufficient.
The manager stated he felt the audit for R&R has been influenced and directed by R&R president Peggy Bahus. The auditor, Scott Rulon informed the Manager he had discussion with Ms. Bahus and stated some confusion as to the type, scope, and extent of the audit proposal. He also stated he requested the name and number of the associations attorney and was furnished with the attorney representing the group know as the Forum, and the past litigation against G.V.M., in which Ms. Bahus is a plaintiff. The auditor also stated he was informed $70,000.00 was missing, but has since been “found”. The Manager stated he wished the audit to be unbiased, though, and requested all representations to the auditor be of a factual nature only.
Ms. Bahus denied submitting such and the manager offered to apologize if he was incorrect, but stated he was relaying only what the auditor expressed.
Jim Chisholm spoke on the Rules Committee; first meeting was held Monday, Aug. 27th and the charter and membership was approved by both boards. Goldberg’s rules edition 1.1 will be used; separate addendum will be used for board & general association meetings. Objectives are to self-train & calibrate rules & guidelines. A copy of Goldbergs 1.1 available at G.V.M. office. A parliamentarian will be available if needed/wanted for board meetings. A confidential addendum was presented by Jim Chisholm, (see enclosed) protesting action by Jack Reynolds questioning the validity of the Rules Committee, and if the meeting scheduled was premature. Mr. Reynolds stated he felt the matter had been resolved, requested discussion, and offered a public apology if in fact the committee had been authorized by both boards. It had according to the minutes. It was stated no motion was required to accept committee reports unless action is required. Chuck Huddelson moved to appoint the Nominating Committee (enclosed) as submitted. Unanimous. Chuck Huddelson moved to appoint the Past Presidents Advisory Committee (enclosed) as submitted. Unanimous. Mary Chisholm has resigned as Chair of the Records & Information Committee. Manager was instructed to post for more volunteers. When the Committee meets the Boards requested they draft charter and state design, methods, goals, etc.
The current Viewpoint editor Linda Goble will continue as
such only as long as the issue continues to remain quarterly, her format can
continue, and any & all direction comes from the G.V.M. office. Peggy Bahus moved to form a Viewpoint
task force to study alternate formats and frequency. Unanimous. Alinea Coy
abstained.
Discussion was held as to methods/medium to pole the public for feedback on same, web site would be most economical. Manager instructed to post volunteer sign up sheet for View Point Task Force volunteers. Copier purchase has been committed to the Cannon; delivery is expected the 1st week of September.
Water & Sewer has purchased a Backhoe, lease arrangement will reverse, lease out to R&R, same arrangement, $50.00 P.H. At this time. A rate increase in due to rising fuel, wage and maintenance costs was tabled for future discussion.
The next Joint meeting scheduled for Oct. 20th, 2001 at 9am.
The Joint Boards requested all Committees submit a written report one day prior to meeting date, if applicable a verbal report will be given and questions answered.
Jack Reynolds moved to form a Joint Personnel Committee consisting of 2 members each Board. Purpose stated to address issues of employment, set standards, guidelines and bring recommendations back to the boards. Chuck Huddelson voiced concern the manager should be part of this committee acting as ex-officio, Jack Reynolds voiced disagreement, after discussion the point was dropped. Motion passed, all for but Alinea Coy against.
Jack Reynolds moved to adjourn to executive session at
9:20pm.
Jack Reynolds readjourn at 9:37pm No decisions were made
in executive.
Jerry Eubanks moved to adjourn. Unanimous.
R&R Special Session
All present except for Merle and Gary.
Budget
Ecology
Recreation
Trails
Fishing
Jack Reynolds moved to adjourn. Unanimous.