GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
WATER AND SEWER ASSOCIATION
JOINT MEETING
APRIL 20, 2002
ATTENDANCE:
Water and Sewer Road and Recreation
Jerry Ryan-President Merle Niehaus-President
Alinea Coy-Vice President Gary Stanton-Treasurer
Eugene Watt-Treasurer Chuck Huddelson-Secretary
Keith Weeks-Secretary Gus Eykholt-Director
Lyn Johnson-Director Marilyn Buhrman-Director
STAFF:
Kent J. Christen-General Manager
CALL TO ORDER:
Present all except Gary Stanton. Quorum was established. Merle called the meeting to order at 9:02 a.m.
REVIEW MEETING MINUTES DATED FEBRUARY 23RD
Minutes were approved and accepted as written.
PUBLIC INPUT: No input
TREASURER’S REPORT:
Tabled to next regular individual meetings.
MANAGER’S REPORT
*see type attached
COMMITTEE REPORTS:
Rules Committee: Report (enclosed) was submitted by Chair Jim Chisholm. Items addressed included a follow-up review of the management audit response, a report will be presented at the annual meeting in June. The proposed policy for committees has been set aside until the Rules & Regulations Committee meets again.
Discussion was held on the procedure to implement by-law revision, specifically budget time frame regulations and A.R.C. membership quotas.
The committee will review the process and recommend procedures necessary to the Board for review.
Nominating Committee: Robin Phillips furnished the Board with a sample ballot for approval. The committee currently has 8 candidates in place, and are still searching for addition people.
Gus Eykholt moved to accept the
ballot as submitted, closing date for additions May 10th, 2002. R&R was unanimous and Eugene Watts moved
the same for W&S and it was unanimous.
Dick Rosencranz has been solicited to act again as ballot judge, no commitment has been made to date. The committee was thanked for their efforts.
Glacier Gals: The pancake
breakfast is scheduled for Monday, May 27th, 2002. The group is in need of volunteers to cook
and serve. The club is also on a
long-term project making and selling property address signs at a cost of
$12.50, and are offering an optional
stake for $4.00. Information is
available at the office.
OLD BUSINESS:
The Viewpoint Committee was formally thanked by both boards for their efforts and resulting recommendations. The consensus of both Boards is not to seek a paid editor, but instead solicit a volunteer. Merle Niehaus stated the intended purpose of the committee has been fulfilled, all recommendations have been taken under consideration, and the special committee is disbanded.
The status of the Records and Information Committee was opened for discussion, and still considered to be a viable asset to the restructuring of office records met. A meeting of the group will be scheduled to implement an action plan.
The status of the Litigation Committee was opened and tabled.
Chuck Huddelson moved to table the status of the Litigation Committee. R&R was unanimous and so was W&S.
Eugene Watts moved to raise the bad check fee to $20.00 plus any applicable bank charges. W&S was unanimous and so was R&R.
NEW BUSINESS:
Keith Weeks submitted an appeal and separate complaint form. After discussion the appeal was designated for amendments.
Eugene Watts moved to approve the complaint form after deletion of items #3,4,5 and designate the manager as PA. W&S were unanimous.
Gus Ekyholt moved to approve the submitted proxy
(enclosed) with separate forms for R&R as amended. R&R was unanimous.
Eugene Watts moved to approve the submitted proxy with
separate forms for W&S. W&S was
unanimous.
Merle moved to approve the member agenda AP policy
(enclosed). R&R was unanimous. Eugene Watts moved to approve the member
agenda application policy. W&S was
unanimous.
The annual meeting notification and agenda were accepted for inclusion in the annual mailing. The agenda will be open for editing until May 10th, 2002.
Chuck Huddelson moved to approve the annual agenda and notification as amended. R&R was unanimous. Eugene Watts moved to approve the annual agenda and notification as amended. W&S was unanimous.
Meeting Adjourned at 11:45am
GLACIER VIEW MEADOWS
ROAD & RECREATION ASSOCIATION
SPECIAL SESSION
APRIL 20, 2002
CALL TO ORDER:
Meeting was called to order at 11:46am. All were present except Gary Stanton and a quorum was established.
The budget was opened for discussion. Concerns and comments were expressed as to the new line item for recreation. Opinions expressed by Marilyn Buhrman as to alternate funding methods in a tight budget year.
Marilyn Buhrman moved to eliminate
the $500.00 recreation line item. Gus
Eykholt abstained, Chuck Huddelson opposed, Merle Niehaus in favor and Marilyn
Buhrman was in favor. The motion
passed. The $500.00 switched to carry
over 03-04.
Gus Ekyholt moved to approve the
amended budget for mailing with one year financials, to include Merle Niehaus’
cover letter stating the need for a cap increase to $200.00 unimproved
lots/$300.00 improved lots. Vote was
unanimous in favor.
Meeting Adjourned at 12:16pm.
GLACIER VIEW MEADOWS
WATER & SEWER ASSOCIATION
SPECIAL SESSION
APRIL 20, 2002
CALL TO ORDER:
Meeting was called to order at 12:17 pm. All were present and a quorum was established.
NOTE: budget to be adjusted
Jerry Ryan announced the appointment of Lynn Johnson as interim Director until the annual meeting in June 2002.
Adjourned 12:25pm