GLACIER VIEW MEADOWS

ROAD AND RECREATION ASSOCIATION

WATER AND SEWER ASSOCIATION

JOINT MEETING

November 16, 2002

 

 

 

ATTENDANCE:

Water and Sewer                                                 Road and Recreation

Jerry Ryan-President                                                      Chuck Huddleson-President

Lynn Johnson – Vice-President                          Larry Peterson – Vice-President

Eugene Watt-Treasurer                                      Gary Stanton-Treasurer

Frank Winter-Secretary (excused)                      Robert Naftzger-Secretary

Ralph Goble -Director                                         Frank McCormick - Director

 

STAFF:

Kent J. Christen-General Manager

Betsy Hackman – Executive Assistant

 

W&S SPECIAL SESSION:

Jerry Ryan called the session to order at 9:04 a.m.  Ralph Goble was sworn in for the

balance of Alinea Coy’s term.

 

Meeting Adjourned

 

CALL TO ORDER:

Present, all except Frank Winter and his absence was excused.  Quorum was established.  Jerry Ryan called the meeting to order at 9:05 a.m.  Agenda was accepted.

 

REVIEW MEETING MINUTES DATED AUGUST 17TH, 2002:

Water & Sewer needed to accept the minutes.  Road and Recreation approved of them during their meeting in September.  Gene Watt made a motion to accept the minutes as submitted.  Unanimous – motion passed.

 

PUBLIC INPUT: None.

 

MANAGER’S REPORT: (enclosed)

Kent Christen thanked Ralph Goble for the electrical work in the fire barn.  He also announced that the fire barn and the basement were open again for occupancy.  He stated that the county inspector said that the contents of the basement were grand fathered, in his opinion, and that the county would most likely sign off on all of it.  Kent also reviewed the proposed snowplowing policy.  After some Board discussion, Gary Stanton made a motion to accept the proposed plans that when the roads are plowed, the driveways are plowed at $25.00 a pop.  Unanimous – motion passed.  Kent concluded by stating that most of the accidents that occurred during the first big storm were most likely caused by folks going too fast.  The public talked about their experiences on Montcalm and how icy it was those few days.  After some Board discussion, Chuck Huddleson asked Kent to look into the cost of sanding or graveling the trouble spots on the roads when there are icy conditions. 

 

TREASURER’S REPORT:

Tabled to the next individual meetings.

 

JOINT COMMITTEE REPORTS:

A)    Rules Committee: Review of Charter and ATV policy. – Tabled to next R&R meeting.

B)      Records & Information Committee: no report

C)    Past Presidents Advisory Committee:  no report

D)    Glacier Gals: Mary Carroll stated that there will be no potluck in November due to the Thanksgiving holiday.  The Christmas party will be December 7th at 5:30 p.m.  A sign up sheet will be posted in the office, admission is $1.50 per person and ham, turkey, leaded and unleaded beverages will be provided.  She asked people to bring a side dish or dessert to share.  The party also consists of a gift exchange (white elephant) and the gifts should be appropriate for males or females.  People wishing to attend need to sign up by November 30, 2002.

 

OLD BUSINESS:

A)    Status of Delinquent Accounts:  Kent Christen talked about the status of a few accounts where the office has pursued county action.  He stated that demand letters were sent to 6 people and that Gregory Smith is due to go to court in January.  He also stated that no revenue has been generated yet, but that in his opinion county action is effective.  He asked for the Board to decide how they wanted to proceed.  Chuck Huddleson outlined the legal options and the pros and cons.  After Board discussion it was decided that Kent and Chuck should look at each individual account, determine the priority ones, and bring a report of their findings to the next joint board meeting.

B)     Status of Fire Barn/Office Basement: *see Manager’s report.

C)    Approved Usage of Fire Barn/Seasonal/Full Time/Cost Issues: Tabled to R&R meeting.

D)    Benefit Package: After some discussion, it was decided that Bob Naftzger and Jerry Ryan would research this topic and prepare a presentation for the Board.

 

NEW BUSINESS:

A)    Purchase of Public Address System/Roger Anderson:  Kent stated that Roger was willing to sell his public address system for $200.00.  Chuck Huddleson made a motion to have Kent purchase the system for $200 or the best price he could get.  Unanimous – motion passed.

B)     Status of Computer Server/Backup System: Merle Niehaus stated that the tape backup may be going bad.  He also suspects that the tapes may be malfunctioning.  He stated that we need to ascertain whether the problem lies with the server or the back up tapes.  He also suggested that we look into new systems at Dell or Hewlett Packard.  Ralph Goble made a motion for Merle Niehaus to be our unpaid computer consultant.  Unanimous – motion passed.

C)    Establish Next Joint Meeting Date: Meeting date is set for January 18th, 2002.  It was also decided that R&R needed to meet in December and the date was set for December 14th, 2002.

 

Meeting Adjourned at 10:05 a.m.

 

EXECUTIVE SESSION:

Jerry Ryan called the Board into executive session to discuss personnel matters.

 

The Board re-convened back into regular session at 11:10 a.m.

 

Frank McCormick made a motion to offer Deanna Snell the employee position for $15/hour and have an intern period where her time served would count for the bookkeeper position.  Unanimous – motion passed.

 

Meeting Adjourned