GLACIER VIEW MEADOWS

ROAD AND RECREATION ASSOCIATION

WATER AND SEWER ASSOCIATION

JOINT MEETING

January 14, 2004

 

 

 

ATTENDANCE:

Water and Sewer                                                 Road and Recreation

Jerry Ryan-President                                                Larry Peterson-President

Lynn Johnson – Vice-President                               Bob Naftzger– Vice-President

Eugene Watt-Treasurer                                       Tom Hackman-Treasurer

Frank Winter-Secretary (excused)                      Jim Doran-Secretary

Ralph Goble –Director (excused)                       Betsy Hackman – Director

 

STAFF:

Kent J. Christen-General Manager

 

CALL TO ORDER:

Jerry Ryan called the meeting to order at 7:00 p.m.  All were present except for Frank Winter and Ralph Goble who were excused.

 

AMEND AGENDA:

Agenda was amended to add 10) Executive Session-Personnel Issues.

 

REVIEW MEETING MINUTES DATED OCTOBER 15^TH, 2003:

Minutes were approved as submitted by consensus.

 

PUBLIC INPUT: Opinions were voiced as to winter road maintenance procedures.  Residents and the majority of Board members were in agreement that the Association needs to resume sanding the trouble spots within the subdivision.  The manager clarified that prior Road and Recreation Board direction dictated that the Association not sand roadways, but keep sand in barrels at designated trouble spots for resident use.  The current board conceded that the Association should resume manual sanding at designated switchbacks as severe icy conditions warrant maintenance, and in the meantime research sanding alternatives.  Bob Naftzger moved to pursue the purchase of a mechanical sander, and review price comparisons at the next individual road and recreation meeting in February.  Tom seconded it.  Unanimous-motion passed.  The manager was instructed to resume manual sanding when conditions exist where it is needed.

 

TREASURER’S REPORT:

Tabled to individual meetings.

 

MANAGER’S REPORT: (Enclosed)

The basement of the office was completed at an estimated cost of $1,075.00.  Lab tests showed no reportable levels of asbestos, and consultation with a licensed renovation firm showed no dangerous levels or types of mold.  The new fuel depot is complete at a cost of $1,675.00.  Employee health care costs and D&O insurance coverage increased an average of 26% and 145% respectively, which was expected from notification by the Association underwriter.

 

JOINT COMMITTEE REPORTS:

A)     Rules Committee: no report

B)      Records & Information Committee: no report

C)     Past Presidents Advisory Committee:  no report

D)     Glacier Gals: no report

 

OLD BUSINESS:

A)     Green Belt Usage:  The issue of slash pile alternatives was discussed.  No concrete options to replace old slash pile sites have been secured to date.  Current research shows that both Associations jointly hold greenbelt ownership.  A prior motion on October 15^th, 2003 accepted the April 2003 recommendations by the Ecology Committee as to appropriate and inappropriate uses of “common areas”, with the exception of #1Grazing.  Bob Naftzger moved to amend the October 15^th, 2003 motion to state: use the inappropriate and appropriate uses as stated in the Ecology Committee report to achieve reasonable order and condition as required by Larimer County regulations for open space, with the exception of 1) grazing 2) allow slash piles on designated greenbelts for public use.  Larry Peterson seconded it – Unanimous-motion passed

B)      Collections Procedures:  The manager was instructed to further pursue alternative delinquent dues collection procedures, and report at the next joint meeting. 

 

NEW BUSINESS:

A)     Schedule Annual Meeting Date:  By majority Board consensus it was determined that separate annual meetings for each Association was not practical.  Larry Peterson moved to hold the 2004 Annual Meeting on June 26^th, 2004 at 9:00am.  Tom Hackman seconded it.  – Unanimous-motion passed. 

B)      Schedule Next Joint Meeting:  The next Joint meeting was scheduled for Wednesday, April 14^th, 2004 at 7:00 p.m.

C)     Committee Volunteers:  The public attending the meeting were aware of committees that were still in need of volunteers and offered their time to fill some vacancies.  The Road and Recreation Budget Committee volunteers are Mike Schutte, Jim Slewitzke, Jim Lasch, and Bill Smith.  The Water and Sewer Budget Committee volunteers are Diane Morison, Keith Weeks, and Betty Slewitzke.  The committees will convene in mid-February. 

D)     Delinquent Dues Filing 9, Lot119:  The manager was directed to offer a payment plan to a property owner petitioning the Boards for waiver of delinquent dues, late charges, and interest.  If prompt and regular payments are remitted, late charges will cease; however, the resident is still responsible for accumulated fees and interest to date.

 

The Boards went into recess and then entered into Executive Session to discuss a workman’s compensation issue at 8:00p.m.

 

Regular session resumed at 8:10p.m.  It was decided by Board consensus that no wages (short term disability) will be paid for the initial three days of a workman’s compensation claim.

 

Meeting Adjourned at 8:14 p.m.