General Office and Budget Updates:

1. Construction roll-off dumpster will be removed for the season this week. At $15/cubic yard, we needed to subsidize the service only a total of $250.
2. Ryan Rogers is working 16 hours a week to help out until the end of October to finish using up our current stock of new sign material for replacement road signs.
3. Received GIS data from Larimer County so we can start the process of creating new GVM maps. I am considering contracting with a GVM resident who can help us with the effort and the use of the ArcView software application. The goal is improve map readability, filing boundaries, correct lot numbers and road names, and provide a street location matrix. The use of multiple colors will be considered depending on total costs. Our map costs may need to increase to cover the costs of production.

Road and Recreation Association

1. Applied new road base to portions of Montcalm Dr., Haystack Dr., and Apiatn Ct. $28,000 remain in the budget for road base material. We still have time this fall to apply more material before freezing weather.
2. The owners at Filing 7, Lot 53 have completed a major clean up per our requests. The property is nearly in a satisfactory state of order. More clean up is planned this month. I have contacted the owners regarding a payment plan to settle account balances. I have instructed our attorney to wait until further notice from us regarding pursuing the past due accounts.
3. More new street signs made from TREX have been completed and installed.
4. The Ecology Committee has done a great job in completing a "demonstration forest" near the office. Tree thinning for fire prevention and forest health is the focus of these efforts.

Water & Sewer Association

1. The wastewater treatment plant is COMPLETE!!! Stantec Painting has sent a letter of completion to the State and plant start up is in progress. Effluent testing indicates that more microbe development is needed and pH levels need to increase. All 3 old leach fields are currently off with all wastewater going to the treatment plant. This start-up phase is discharging treated water to the new leach field, though the State has not issued the final permit. This situation is not desirable, but we needed to continue batch processes in order to adjust chemical dosing to meet the requirements for discharge. The Open House on Saturday, 10/17 went well with only about a dozen attendees.

The final construction budget will have enough remaining for GVM to submit a reimbursement request for $30K - $40K for our CS 002 wages spent on the wastewater project. The CS 002 budget sheets in your packet show the results for an improved carry forward if we receive this reimbursement.

2. Jerry and Ryan have reinsulated most of the community system manholes for winter. Heat tapes will be turned on at the end of the month.
3. Our 2009 Lead and Copper tests are complete and the results show passing levels for all 4 distribution systems.

APPLICABLE COMMITTEE REPORTS:

OLD BUSINESS:

As per board request, property owner applied for and received a "change in use" well permit. The permit allows the watering of two horses. The board recognized that all of the steps of the process are completed. Tom Willard, Secretary, Water & Sewer, moved that the property owner has met every requirement outlined by the board. The status of Filing 11, Lot 1 will change from a non-horse lot to a designated horse lot. Tom Bizzell, Director, Water & Sewer 2^nd. Unanimous-motion passed

NEW BUSINESS:

1. User fee reduction request for foreclosed property due to disconnected taps.

   A prospective buyer has interest in a Glacier View property that is in foreclosure and vacant for two years. Due to frozen pipes and a leaking service line the staff disconnected the property from the main community system line. The buyer inquired about hooking into the system. Because of weather GVM has a policy of no tapping into the system after October. The buyer asked for a reduction in fees until he is allowed to tap into the main line. Tom Willard, Water & Sewer, moved to reclassify the property to unimproved, paying full Water & Sewer dues and the availability fee until such time the property hooks into the community system. Tom Bizzell, Water & Sewer, 2^nd. Unanimous-motion passed.

2. Decision to pursue legal action for covenant violations and past due accounts.

   The owners completed a major clean up (3 trailer loads). Some clean up is still needed in the back of the house. The manager contacted the owners regarding the status of their accounts. The owners stated that they are willing to establish a payment plan to bring their accounts current. The other option is to file suit through default and mandatory injunction at a cost of roughly $750.00. To pursue post judgment collections on any money judgment usually runs another $250.00-$500.00. If the property owner file an Answer and dispute the lawsuit it will run about $2,500.00. If the matter does not settle prior to trial, the trial itself will cost roughly and additional $2500.00. This does not include attorney fees.

   The manager recommended giving the property owners until November 1^st to complete the required cleanup. The board agreed with the November 1^st cleanup deadline. They board also agreed not to pursue further legal action if the owners agree to a payment plan to bring their accounts current. The first payment will start November 1^st and continue until the accounts are current. The board agreed by consensus to send a letter to the property owners outlining the current proposal. Due to conflict of interest, Jim Petrie, Treasurer, Water & Sewer abstained from conversation.

3. Negotiation of account balances owed for property in pending foreclosure. The owner of a property who financed the loan is being forced to take back the property for non-payment. The owner/lender is asking the Board to consider reducing past dues and late fees by fifty percent. If the owner/lender files a foreclosure against the property, by law, GVM is allowed to collect ½ of the dues that came due six months prior to the foreclosure. The boards discussed the options and agreed that negotiating fees with the owner/lender will be in the best interest of the association. Jere Wallack, Secretary, Road & Recreation moved to accept fifty percent of past dues for the property in pending foreclosure. Tom Willard, Secretary, Water & Sewer 2^nd. Unanimous-motion passed.

4. Review Joint Resolution template regarding the closure of Red Feather Lakes School. The boards reviewed a Joint Resolution of the Boards of Crystal Lakes concerning the proposed closure of Red Feather Lakes Elementary. After discussion Cal Bruxvoort, Director, Road & Recreation moved to prepare a letter to send to the Poudre R-1 School district state that 1. Glacier View Meadows does not agree that it is the best interest of the community to close Red Feather Lakes Elementary. 2. Request that Poudre R-1 district complete a community impact study to determine the economic impact a closure will have upon the Red Feather Lakes area and surrounding area before taking action to close the Red Feather Lakes Elementary School. Tom Willard, Secretary Water & Sewer 2^nd. Unanimous motion-passed.

PUBLIC INPUT:

Adjourn into Executive Session 4:20pm

Joint Executive Session - Personnel discussion