GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
WATER AND SEWER ASSOCIATION
JOINT MEETING MINUTES
October 19, 2005

REVIEW MEETING MINUTES DATED May 18, 2005: Minutes approved by consensus.

TREASURERS REPORT:

Jim Petrie presented the treasurer’s report for the Water and Sewer Association (see attached). There were no items of significant concern.

Jim Doran presented the treasurer’s report for the Road and Recreation Association (see attached). Road and Recreation is in the third month of the fiscal year and no out of the ordinary issues to discuss.

MANAGERS REPORT: Steve Horsmon, G.V.M. General Manager, presented the below report.

1. Continued entering 2005 water meter readings as we receive them. Mary spent hours on the phone explaining the double dues letter and following up on missing meter readings.
2. Roll-Off dumpster service discontinued on Oct. 1. Will resume next May, 2006.
3. New server back up system continues to work reliably.
4. Final resolution on Fanjoy property (F9-L33) is complete. Property has been cleaned and all dues have been received as part of the property’s sale this month.
5. Received more payments via Collections Unlimited services. I am requesting Joint Board approval to add all collection fees (33%) to the past due accounts. These fees should be treated like legal fees with regard to dues collection. We will summarize all collections activity and costs next month. I am planning to initiate a legal foreclosure on one severely past due property to determine the effectiveness of a foreclosure.
6. No major unplanned expenses in the last month.
7. Standing Committees—Discussion regarding the chair for the Rules Committee:

Jim Doran, Road & Recreation Association Treasurer, moved that John Sandorf be appointed to Chair the Rules Committee for a one-year term. Frank Winter, Water & Sewer Director, seconded Unanimous-motion passed.

The first item of business should be to clarify the charter of the Rules Committee and make clear that its authority is subordinate to the Board.

1. Grader repairs completed, but another hydraulic leak occurred. Another seal replacement repair was done on Oct. 12. We will negotiate charges with John Deere.
2. Struggling to keep up with road grading during deep bury project. Received a number of complaints. Will resume normal grading operations by 10/31. Investigating a new option for light road grading.

1. Deep bury project began on September 7. Completed line and tap installations on Mt. Harvard, Windom Ct. and LaPlata Dr. We plan to end the project at the intersection of Mt. Massive and Laplata drive by 10/29. Massive rocks and unscheduled blasting on Windom Ct. caused a delay of about 1 week. Most residents have been patient with the inconvenience. We did have a couple of complaints regarding access and water outages.
2. Gary initiated a project proposal to provide radio communication with the pump houses to allow remote monitoring of pumps, tank levels, chlorination, etc. System could automatically alarm and send pages if trouble occurs. To be discussed more during main agenda.
3. Resident at F4 – L33 requested Board approval to join Community W&S system. This home is surrounded by other CS taps and previous manager had indicated that they should be allowed to join as they were on the original plan. To be discussed more during main agenda.

END OF MANAGER’ S REPORT

Steve Horsmon noted that the roll-off dumpster had generated a few hundred dollars of net revenue.

1. A.R.C.: None given
2. Glacier Gals: None Given

OLD BUSINESS: (See manager Report)

a. Status of overdue account and use of collection services:

The Board by consensus approved Steve’s request to add all collection fees (33%) past due accounts and advised that he include notification to that effect in his letter to delinquent individuals. The Board also advised the manager that he carefully select the property to test the foreclosure process so that GVM would be in a position to benefit financially.

NEW BUSINESS: See Manager Report

1. Deep Bury project status and road grading plans:

Steve acknowledged that the staff was behind on road maintenance, largely due to grader breakdowns and extra work done on deep bury project. He also indicated that he would like to pursue the possibility of acquiring a Road Boss grader, which is much simpler to operate and is said to be very effective in removing washboard. The Board agreed that he should gather information, including cost.

Steve noted that the deep bury project was about 10% ($7000) over budget because of an accounting misunderstanding involving salary charges to the capital rather than operating budget. This will be a wash in the end, and there is about $19,000 worth of inventory to be carried over to next year’s projects.

2. Water tap addition at Filing 4, Lot 33:

Property owner requested Board approval to join Community W&S system. After discussion Jerry Ryan moved to allow Filing 4, Lot 33 to tap into the Community Water and Sewer system. Unanimous- motion passed.

3. Pump house telemetry upgrades for 12^th Filing:

Steve noted that Ralph Gobel is testing a radio communication system for remote monitoring of water issues in the 12^th Filing, which will be funded by SIA. If successful, this could be implemented at other community wells, improving safety, efficiency and service (This project still in the discussion phase).

There were no committee reports, however, Linda Adams reported in lieu of an ARC report that a number of members had expressed concern about the enforcement of covenants regarding vehicles, including commercial equipment, parked in view of GVM roads. One member had suggested that if the covenants couldn't be enforced, perhaps they should be modified so that enforcement was possible. Steve noted that 4 vehicles had been towed, but that there was no requirement in the covenants that vehicles be registered or insured. He also noted that enforcement is triggered by member complaints and encouraged concerned members to file complaint forms. Bob Naftzger noted that the Board would be open to consideration of covenant modifications or clarifications suggested by members.

Meeting Adjourned 7:10 p.m.