GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
WATER AND SEWER ASSOCIATION
JOINT MEETING
October 15, 2003
ATTENDANCE:
Water and Sewer Road
and Recreation
Jerry Ryan-President
Larry
Peterson-President
Lynn Johnson Vice-President
(excused)
Frank McCormick Vice-President
Eugene Watt-Treasurer
Tom Hackman-Treasurer (excused)
Frank Winter-Secretary
Robert
Naftzger-Secretary
Ralph Goble -Director
Betsy Hackman Director
STAFF:
Kent J. Christen-General Manager
CALL TO ORDER:
Jerry Ryan called the meeting to order
at 7:00 p.m. All were present except for Tom
Hackman and Lynn Johnson who were excused.
AMEND AGENDA:
No changes were needed.
PUBLIC INPUT: Linda Goble asked about
the status of the Viewpoint. Betsy Hackman
stated that we have a new editor, Phyllis Gray, who has been working hard to get the
Viewpoint to the community. Phyllis had run
into a few snags that Betsy stated she had been helping her with for the past two weeks. The Viewpoint should come out in the next week if
all goes according to plan.
TREASURERS REPORT:
Tabled to individual meetings.
MANAGERS REPORT: No report
JOINT COMMITTEE REPORTS:
A)
Rules Committee: no report
B)
Records & Information Committee:
no report
C)
Past Presidents Advisory Committee: no report
D)
Glacier Gals: no report
OLD BUSINESS:
A)
Green Belt Usage/Approved by Road
& Recreation Prior: After some
discussion it was identified that the Water and Sewer Association presides over certain
green belts in the subdivision. It was
understood that these green belts would not be subject to the Ecology Committee guidelines
for usage and care. The slash pile status was
brought up and after some discussion the idea of using old leach field sites for the slash
piles was proposed. The issue was tabled
pending further research.
B)
Approval of Master Documents, Personnel,
Job Descriptions, etc.: Due to the recent
resignation of Jim Chisholm from the Rules Committee, this issue was going to be tabled. After further discussion, Gene Watt made a
motion to approve all the documents in the Master Book as it stands as well as the newly
revised complaint and appeal form. Unanimous motion passed.
NEW BUSINESS:
A)
Board Membership Guidelines/Policy &
Procedures: The perceived problems with
the current Road and Recreation Board members were discussed, i.e. the presence of a
husband and wife on the board and in addition the wife working in the office. Betsy Hackman, the wife and office person under
discussion, commented that the only reason that she and Tom had decided to run was due to
the fact that others in the community had had no interest in running. The Boards assured her that it was nothing
personal and that certain conflicts were present that needed to be addressed for the
future. Frank McCormicks resignation
poses a real problem for making employee related decisions due to the fact that Betsy and
Tom are unable to vote on these issues, ultimately meaning that Road and Recreation is not
able to have a quorum for making employee decisions.
Frank McCormick suggested that a committee be formed to establish guidelines for
Board candidates so that this situation does not happen in the future. Gene Watt, Frank Winter, Linda Goble, and Bob
Naftzger agreed to serve on this committee. Another
problematic issue was brought up, that of Betsy Hackman taking minutes at Board meetings
and getting paid for doing so. Technically,
Board membership is a volunteer position and even though Betsy is acting as an office
person doing an office task she is still a Board member and basically a volunteer. It was decided that she would no longer take the
Board minutes and that another office person would assume the responsibility.
B)
Schedule Next Joint Meeting: The next Joint meeting was scheduled for
Wednesday, January 14th at 7:00 p.m.
The Boards went into recess
and then entered into Executive Session to discuss personnel matters.
The Boards
re-convened into regular session. It was
decided by consensus that the Association would not offer pro-rated benefits to employees
at this time until they have had five years of service, but would consider it again when
planning out next years budget. Gene Watt
moved to award the General Manager a 12% merit increase relative to the annual review.
Unanimous motion passed.
Meeting Adjourned at approximately
8:30 p.m.