GLACIER VIEW MEADOWS

ROAD AND RECREATION ASSOCIATION

WATER AND SEWER ASSOCIATION

JOINT MEETING

October 15, 2003

 

 

 

ATTENDANCE:

Water and Sewer                                                 Road and Recreation

Jerry Ryan-President                                                      Larry Peterson-President

Lynn Johnson – Vice-President (excused)          Frank McCormick – Vice-President

Eugene Watt-Treasurer                                       Tom Hackman-Treasurer (excused)

Frank Winter-Secretary                                                Robert Naftzger-Secretary

Ralph Goble -Director                                        Betsy Hackman – Director

 

STAFF:

Kent J. Christen-General Manager

 

CALL TO ORDER:

Jerry Ryan called the meeting to order at 7:00 p.m.  All were present except for Tom Hackman and Lynn Johnson who were excused.

 

AMEND AGENDA:

No changes were needed.

 

PUBLIC INPUT: Linda Goble asked about the status of the Viewpoint.  Betsy Hackman stated that we have a new editor, Phyllis Gray, who has been working hard to get the Viewpoint to the community.  Phyllis had run into a few snags that Betsy stated she had been helping her with for the past two weeks.  The Viewpoint should come out in the next week if all goes according to plan.

 

TREASURER’S REPORT:

Tabled to individual meetings.

 

MANAGER’S REPORT: No report

 

JOINT COMMITTEE REPORTS:

A)    Rules Committee: no report

B)     Records & Information Committee: no report

C)     Past Presidents Advisory Committee:  no report

D)    Glacier Gals: no report

 

 

 

 

OLD BUSINESS:

A)     Green Belt Usage/Approved by Road & Recreation Prior:  After some discussion it was identified that the Water and Sewer Association presides over certain green belts in the subdivision.  It was understood that these green belts would not be subject to the Ecology Committee guidelines for usage and care.  The slash pile status was brought up and after some discussion the idea of using old leach field sites for the slash piles was proposed.  The issue was tabled pending further research.

B)     Approval of Master Documents, Personnel, Job Descriptions, etc.:  Due to the recent resignation of Jim Chisholm from the Rules Committee, this issue was going to be tabled.  After further discussion, Gene Watt made a motion to approve all the documents in the Master Book as it stands as well as the newly revised complaint and appeal form. – Unanimous – motion passed.

 

NEW BUSINESS:

A)    Board Membership Guidelines/Policy & Procedures:  The perceived problems with the current Road and Recreation Board members were discussed, i.e. the presence of a husband and wife on the board and in addition the wife working in the office.  Betsy Hackman, the wife and office person under discussion, commented that the only reason that she and Tom had decided to run was due to the fact that others in the community had had no interest in running.  The Boards assured her that it was nothing personal and that certain conflicts were present that needed to be addressed for the future.  Frank McCormick’s resignation poses a real problem for making employee related decisions due to the fact that Betsy and Tom are unable to vote on these issues, ultimately meaning that Road and Recreation is not able to have a quorum for making employee decisions.  Frank McCormick suggested that a committee be formed to establish guidelines for Board candidates so that this situation does not happen in the future.  Gene Watt, Frank Winter, Linda Goble, and Bob Naftzger agreed to serve on this committee.  Another problematic issue was brought up, that of Betsy Hackman taking minutes at Board meetings and getting paid for doing so.  Technically, Board membership is a volunteer position and even though Betsy is acting as an office person doing an office task she is still a Board member and basically a volunteer.  It was decided that she would no longer take the Board minutes and that another office person would assume the responsibility.

B)     Schedule Next Joint Meeting:  The next Joint meeting was scheduled for Wednesday, January 14th at 7:00 p.m.

 

The Boards went into recess and then entered into Executive Session to discuss personnel matters.

 

The Boards re-convened into regular session.  It was decided by consensus that the Association would not offer pro-rated benefits to employees at this time until they have had five years of service, but would consider it again when planning out next years budget.  Gene Watt moved to award the General Manager a 12% merit increase relative to the annual review. – Unanimous – motion passed.

 

Meeting Adjourned at approximately 8:30 p.m.