ATTENDANCE:

Water and Sewer Road and Recreation

Jerry Eubanks-President Jack Reynolds-Vice President

Jerry Ryan-Vice President Gary Stanton-Treasurer

Gene Watt-Treasurer Merle Niehaus-Asst. Treasurer

Keith Weeks-Secretary Chuck Huddelson-Secretary

Alinea Coy-Director

STAFF:

Kent J. Christen-General Manager

CALL TO ORDER:

Quorum established Jack Reynolds called meeting to order 9:07a.m.

AGENDA AMENDED:

Remove #9A, add #10 executive session add #8C audit.

APPROVAL MEETING MINUTES DATED AUGUST 29^th, 2001:

Jerry Eubanks moved to approve with amendments ( change long range planning to Roads Committee ). UNANIMOUS.

ANNOUNCEMENT:

Jack Reynolds announced that Peggy Bahus had resigned.

TREASURERS REPORTS:

Tabled to individual.

MANAGERS REPORT:

Both new employees, Jerry Rogers and Don Rogers have shown experience, knowledge, and dedication. Both will be an asset to G.V.M.

Kathy is again helping with office functions until the determination is made to post the Secretary position.

The trash cleaning position has been filled, Mary Keller and she is working out fine.

No news on current nor threatened litigation except T.R.O. against myself has been defeated. Attorneys fees have not been awarded. The Forum litigation has been put on hold pending the completion of the audit, the courts refused to define the type, scope, and timeframe of the audit, and did not recognize the term requested by the forum as a “Fraud Audit”.

The $2500.00 deductible due Chubb Insurance relative to the Parker litigation is now due, $1250.00 each association.

The office well has been retested, all tests are bacteriological acceptable.

The Manager asked both Boards to re-evaluate the position of Alinea Coy, she has exceeded all expectations within this new position. He stated in his opinion the current wage for the position of Office Manager/Bookkeeper is below average for the responsibilities and job description. Table to Executive Session and delegated to The Personnel Committee for review.

The S.I.A. sewer system in the 12^th filing is on hold due to mandated state permit requirements. The past issues of which direction to delegate finances (roads or water & sewer ) are negated as the S.I.A. has authorized payment of all past G.V.M. road repair balances relative to the 12^th and 8^th filings only. Amount remitted to R&R $33,297.00 deposited into General Operating. The S.I.A. has asked that these funds be focused on major road repair in the 12^th filing, which will require reallocation into Capital.

Tires purchased Dodge (4) per budget, total $455.00 split.

Fire Barn retrofit on hold until Halloween Party done and cleaned up. Water line scheduled for week of October 22^nd.

RULES COMMITTEE:

Tabled as no representative present (see enclosed ).

OLD BUSINESS:

Keith Weeks moved to accept 90 day insurance extension with current carrier. UNANIMOUS.

Discussion held on issue of D&O coverage. Concern expressed by all as to timeline and costs involved. Chuck Huddelson stated if D&O attorney has not completed report by Tuesday, October 23^rd G.V.M. will complete and apply.

The Boards authorized the management audit as prescribed in the by-laws.

Gene Watt moved to pursue the management audit. UNANIMOUS.

Personnel Committee Charter presented (see enclosed ).

Gary Stanton moved to accept the charter as presented. UNANIMOUS.

Audit status on hold R&R until income taxes complete. Gene Watt moved to retain Scott Rulon to complete taxes W&S. UNANIMOUS.

Chuck Huddelson moved to retain Scott Rulon to complete taxes R&R. UNANIMOUS.

NEW BUSINESS:

Discussion held on recent correspondence ( enclosed ) from the “Forum” attorney, Randy Willard to Scott Rulon, the auditor. The letter attempted to influence the direction and focus of the audit, in specific allegations directed towards misappropriation of special assessment funds and related accounting practices.

Discussion held on New Boards authorizing old Joint Meeting minutes. Consensus held if Boards abstain from approval minutes filed as unapproved.

The charter and objectives of The Personnel Committee were presented ( enclosed ), power of committee is advisory only, all recommendations need Joint Board approval, not standing committee, needs reappointment yearly.

Discussion held on status of G.V.M. horse lot designation, in specific Harris, Filing

01, Lot 14, who petitioned G.V.M. to allow horses on his lot. The Master Covenants allow horses on designated horse lots only.

Gene Watt moved G.V.M. will not amend plats nor change covenants for horse lots designation. UNANIMOUS.

Merle Niehaus moved to executive session at 9:58a.m.. UNANIMOUS.

Jerry Eubanks moved to re-adjourn at 11:15a.m.

Jerry Eubanks moved to instruct The Joint Personnel Committee to review all office and field job descriptions, salary ranges, benefit package, and make recommendations to the Joint Boards. UNANIMOUS. Alinea Coy absent on motion.

The public was notified as to action taken during the Executive Session. The power of the manager to hire and fire was re-established.

Chuck Huddelson moved that The Joint Committee (JPC) has investigated the allegations of Ryan Mosher made against GVM’s manager Kent Christen in the Parker v. GVM Lawsuit and have found that as to any of the allegations that were true, there was an acceptable and reasonable explanation to the allegation. However, the JPC has recommended and the Joint Boards have approved and authorized the JPC review and recommend to the Joint Boards changes and/or clarification of GVM Personnel policies and procedures. The Joint Boards further reinstated that manager’s authority to hire and fire employees that was previously suspended. UNANIMOUS.

Adjourn