GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
WATER AND SEWER ASSOCIATION
JOINT MEETING MINUTES
April 19, 2006

Jerry Ryan - President, Water & Sewer Association, called the meeting to order at 3:00 p.m. All were present except for Lynn Johnson and Robert Naftzger who were excused. A quorum was established.

No amendments needed

REVIEW MEETING MINUTES DATED January 18, 2006: The Board accepted the corrected minutes by consensus.

TREASURERS REPORT:

Jim Petrie presented the treasurer’s report for the Water and Sewer Association (see attached). Water and Sewer is in the sixth month of the fiscal year Total expenses are running about 3% under budget.

Jim Doran presented the treasurer’s report for the Road and Recreation Association (see attached). Road and Recreation is in the ninth month of the fiscal year and total expenses are running about 4% under budget

MANAGERS REPORT: Steve Horsmon, G.V.M. Manager, presented the manager’s report.

1. Proposed budgets for 2006-2007 completed and submitted to both Budget Committees. Meetings are complete and recommendations are ready for Board review. Per Bylaws, both boards will need to pass a motion to establish the dues for the next fiscal year – 60 days prior to the Annual Meeting.
2. Mary is creating a new log (starting January 2005) to keep records of Board decisions made by consensus. This tool will allow us to research key decisions more easily than reading past minutes. Motions are already maintained separately.
3. Gary completed the schedule of operations projects and tasks from April through August.
4. Received request from Livermore Postmaster to purchase an additional pedestal box for Gate 6. After some research, it appears that the Association is obligated to purchase additional units. Cost is $1250. We’re waiting to see if the Postmaster can buy it cheaper and we will reimburse. Propose that this cost be split 50/50 between the Associations.
5. Completed 3 personnel reviews. Need to discuss compensation adjustments in Executive Session.

1. Total expenses are running about 4% under budget with no anticipated large expenses looming for the last 3 months of the fiscal year.
2. Concrete pad completed for roll-off dumpster area. Total cost to trash budget was $1478.
3. Compactor lease expires in August, 2006. Contacted Waste Management for competitive bid for compactor and roll-off service. Initial verbal quote indicates possible $200+ savings per month.
4. Proposed Land Use Code amendments did not pass; therefore, no notification to horse lot owners is needed.
5. 12^th Filing slash pile burned, cleaned up, and closed. New slash pile is open at Haystack Ct. – 6^th Filing.
6. Mailbox cover for Gate 8 pedestals is under construction.

1. Total expenses are running about 3% under budget. Expenses for new well in the 4^th Filing will be paid out of capital reserves and should not impact the 002 budget.
2. We are pursuing a $10,000 grant for engineering planning/analysis for the 8^th Filing leach field replacement. Met with the DOLA representative and Ed Schemm of the county health department. This grant is through the State Department of Local Affairs and must be issued to the Larimer County Health Dept. for administration. If received, GVM would need to match the grant funds dollar for dollar.
3. Completed an estimate and bid proposal for connecting new well #4 to new well #3 in the 12^th Filing. SIA meeting scheduled for 4/27 to discuss funding for this project.
4. Final design review of the new 4^th Filing well system is scheduled for 4/21 with Jerry Lamb, PE. Final Design Plans are due to the CDPHE by May 15, 2006. Sketches are available for board review.

Discussion of Manager’s report as follows:

Water & Sewer Association

A. Nominating Committee:

B. Road & Recreation Budget Committee: Linda Petrie, chairperson for the Budget Committee presented the Budget year 07/01/06 – 06/30/97 proposals. The increase in dues approved last year and the approval to change all lots (unimproved and improved) the same fee appears to have fixed the rapidly diminishing surplus income which was a concern last year. It appears that the current dues will cover estimated budget expenses for the 2006-2007 budget and also allow the R&R to contribute to the capital improvements account. The budget committee has approved the provided budget for 06-07 with the following recommendations:

1. Transfer $50,000 of the carryover from 2005-2006 to the capital improvements budget. This allows R&R to have funds available for the replacement/ improvement of R&R vehicles, equipment needed to maintain and repair roads and recreational facilities, buildings and office equipment.

2. No increase in dues at this time.

3. Bring back roll off dumpster and consider a concrete slab to make access easier for trash haulers.

C. Water & Sewer Budget Committee: Cal Bruxvoort, chairperson for the Budget Committee presented the Budget year 10/01/06 – 09/30/07 proposals. After the 3% dues increase and 10% Community System fee increase last year, there appears to be no need for any rate adjustments for 2006-2007.

1. After reviewing the proportionate cost sharing between the three W&S accounts, we believe that the Community System (002) account is paying more in payroll expenses than it should. By reallocating these expenses, the Community System (002) account can build stronger budget surpluses through 2008-2009 and set aside much needed capital reserves. This will also help avoid the need for fee increases in the Community System account for the next 3 years. We also noted that the 12^th Filing Community System water/sewer fees are still below the 4^th, 7^th, 8^th, and 9^th rates. This indicates that any future fee increases may need to be applied first to the 12^th Filing account.

2. Payroll forecasts for 2006-2007 showed an average increase of 10% which is higher than the anticipated pay increase average. Recommend that the 2006-2007 payroll budget estimates by lowered by 5%.
3. Recommend that GVM investigate Money Market funds to increase rate of return on capital reserves. Current interest earned on accounts is about 2.98%. Better rates could be available.
4. On account 001, recommend increasing current year capital transfer by $20,000. Recommend 06-07 capital reserve budget amount of $30,000.
5. On account 002, recommend reducing proposed current year capital transfer from $25,000 to $15,000. Recommend 06-07 capital reserve budget amount of $15,000.
6. On account 003, recommend no capital contribution in current year. Recommend 06-07 capital reserve budget amount of $3,300.

D. Glacier Gals: Ginny Doft presented the report for the Glacier Gals.

OLD BUSINESS:

A. Upper 8^th Filing Uranium Actions and New 4^th filing Well Status: (See manager’s report, Water and Sewer Association, Item D.) Steve explained to the Board that the well is complete, pump installed. We have spent about $1,500.00 in water quality testing and that the uranium test came in at 15. This is half of the acceptable maximum. There are several more steps that must be followed and the well should be in production by the end of summer. Steve also asked the Board to consider putting in an onsite storage system.

B. Western Ridge Restaurant – R&R dues discussion with owner

Justin and Cheryl Franz owners of the Western Ridge, and the stable property on Eiger Road, appeared before the Board to discuss Road and Recreation dues. The Board asked the Franz’s if they are willing to pay R&R dues for the Restaurant and the property located on Eiger Road. Justin explained to the Board that he pays R&R dues for his GVM lot and feels this gives him the right to use Glacier View Roads to access his vacant lot located out side of GVM boundaries. Justin went on to say if he moved to the vacant lot he would gladly pay dues for that lot. On the subject of the Restaurant, Justin asked the Board to consider that 90% of their customers live in Glacier View and pay dues to travel to the Restaurant. Justin also stated the restaurant allows Glacier View residents to park on their property. He went on to say that the restaurant does increase traffic on Eiger Rd. for about 20 yards. "Jim Doran of the Road and Recreation Board asked Justin, are you going to pay dues for the stable and the restaurant? properties? Justin stated I will pay dues on my GVM lot. I will not pay dues for the vacant property on Eiger Road. Give us a figure and we will pay Road & Recreation dues for the Restaurant." Further discussion tabled to next meeting.

C. R&R approval of the temporary access permit for Forest Service Fuels Reduction Report: Steve explained that the Forest Service needed the Road and Recreation Board President and Secretary signatures on the permit approval form.

NEW BUSINESS:

A. Review proposed budgets and establish dues for new budget year

Water & Sewer (Budget year 10/1/06 – 9/30/07) See committee reports

The Board approved the W&S budget by consensus.

B. Road & Recreation (Budget year 7/1/06 – 6/30/07) See committee reports

There were questions concerning the road going through the fence at gate 5. Steve explained that the road is temporary. There is a house being moved in that

will not fit through the gate, and dropping the fence is the easiest way to get the house in.

Adjourned into Joint Executive Session at 3:55 p.m. – Personnel discussion