GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
WATER AND SEWER ASSOCIATION
JOINT MEETING MINUTES
April 18, 2007

ATTENDANCE:

STAFF:

CALL TO ORDER:

Jerry Ryan - President, Water & Sewer Association, called the meeting to order at 3:10 p.m. All were present except for Frank Winter, and Diana Lustick who were excused. A quorum was established.

AMEND AGENDA:

REVIEW MEETING MINUTES DATED January 17, 2007:

TREASURERS REPORT:(See Office for enclosed as it was not furnished with these minutes)

MANAGERS REPORT: Steve Horsmon, G.V.M. Manager, presented the manager’s report.

1. Budget Committees for both Associations completed the task of reviewing proposed budgets and making recommendations. A big "Thanks" goes out to these volunteers. Chairpersons Cal Bruxvoort and Linda Petrie will report during regular business.
2. Met with another insurance broker to get competitive insurance quotations for all policies. Follow up visit is scheduled for 4/19/07. Trying to consolidate all coverage to reduce premiums.
3. We are working on the summer project schedule and will have this complete by month end.
4. New carpet installed in basement meeting area. Thanks to Glacier Gals for helping with carpet selection.
5. Board member educational information is provided featuring a Q&A for potential new board members.

Road and Recreation Association

1. After 9 months into the budget, we are running 8.3% over budget. This does not reflect some large expenses yet to be realized in the Property Maintenance categories.
2. The final snow removal expense summary is provided to the Board for their review during Old Business. A final decision on the assessment amount is needed to allow communication in the May Viewpoint. We plan to include a separate insert of a different color. Assessments will be included with the June billing.
3. Purchased and stockpiled some fill material on the greenbelt ½ mile inside Gate 3. This material will be sifted and used for rip-rap, gravel and fill dirt.
4. Roll-off dumpster is returning for the season during week of May 1. Same rates will apply this year.

Water & Sewer Association

1. After 6 months into the budget, we are running 6% under the combined total budget. No unplanned expenses are anticipated for the remainder of the budget year.
2. Held executive session meeting on 4/12/07 to discuss wastewater project status. Minutes are included in the board member package. Stantec Engineering has committed to completing their preliminary cost estimate by the end of April for presentation at the planned community system communication meeting in May.
3. Final plumbing modifications and pressure tank installation are complete in the 4^th Filing pump house.
4. Water shut-off notices are pending for 14 residents who have not paid in 90 days.

APPLICABLE COMMITTEE REPORTS

1. R&R Budget Committee Report & Recommendations: (See new business)
2. W&S Budget Committee Report & Recommendations:(See new business)
3. Nomination Committee Report: Linda Carroll, Chairman reported for the committee: Linda stated that there are Three (3) Openings R&R, Two (2) Openings W&S Diana Lustick, Director, has chosen not to run for the R&R Board this year. Linda Adams and Jack Carroll will run for another term and resident, Jerry Blanz volunteered to run for the R&R Board. Jerry Ryan and Jim Petrie will run for another term and resident, Jerry Wood has volunteered to run for the Water & Sewer Board. Linda is still in the process of contacting candidates and as always the nominating committee will accept nominations from the floor at the annual meeting.
4. Glacier Gals: Ginny Blanz, President spoke for the Glacier Gals. The Glacier Gals voted to present Glacier View $500.00 toward the purchase of the new carpet in the office basement and Pat Clemens volunteered to make new curtains. Ginny announced that the community work day this year will be August 11, 2007. The Glacier Gals are considering offering more options as far as the reflective signs. The Board stated they have no problem with reflective sign changes. Further discussion tabled to individual meeting.

OLD BUSINESS

1. Establish 2007 Snow Removal Assessment for May Viewpoint communications.
   Rick Snow presented the snow removal cost summery: (See attached)
   Due to the cost of the excess snow removal this winter we are presently $33,609 over budget. Additional maintenance expenses forecasted for road repair and accelerated equipment depreciation are $38,200 for a total of $71,909 exceeding budget.
   
   Presently this amount divided by 977 property owners = $73.60 per property. Bob Naftzger moved that we establish the special assessment, notify the public of the assessment, and include the assessment in the June Billing. Unanimous-motion passed.

NEW BUSINESS:

1. Review/Approve proposed budgets and establish dues and dues cap for new budget year: Linda Petrie, Chairmen, presented the report for the budget committee
   
   No dues increase recommended for 07-08 fiscal year. Dues should remain at $300/yr. The snow removal assessment will keep the budget healthy for the next year and allow a contribution to the 07-08 capital reserve funds. Recommend a $50,000 contribution to the 07-08 capital reserve funds divided into the following line items: $22,000 – Grader replacement, $10,000 – Mowers/Plows, $8,000 – Buildings/Yards, $10,000 – Recreation.
   
   Proposed annual road maintenance material budget of $60,000 seems adequate and general road conditions are meeting expectations in the opinion of the committee.
   
   As of 4/4/07, the anticipated revenue for excess snow removal costs will be $70,000 with an estimated per property assessment of $72.00. This assumes no major snow storms for the remainder of the season.
   
   The 07-08 budget carry forward decreases in the 2008-2009 budget. The committee recommends a dues rate increase in 2008-2009 to allow continued capital reserve contributions of $50,000 per year and to meet normal expenses. Recommended rate increase for 2008-2009 budget is from $300/yr. to $325/yr. per property.
   
   Road & Recreation Dues Cap Summary
   
   2005-2006 – Cap raised by membership vote from $300/yr. to $350/yr. 2006-2007 - Cap raised by CPI-U by 3.4%. Cap raised to $361.90. 2007-2008 - Cap raised by CPI-U by 3.2%. Cap raised to $373.48.
   
   For 2008-2009 budget, the committee recommends that the Board considers eliminating the fishing pass charges as the revenue is only about $800/yr.
   
   Bob Naftzger, moved to accept the 2007-2008 Road and Recreation budget proposal in that the dues will remain $300.00/year with a contribution of $50,000 to the capital expense budget. Unanimous - motion passed. No other recommendations were adopted at this time.
   
   Jim Petrie, Treasurer, presented the W&S report for the budget committee:
   Water & Sewer Budget Account 001 - Management
   1. No dues increase recommended for 07-08 fiscal year. Dues should remain at $144/yr for improved lots and $72/yr for unimproved lots.
   2. Recommend a $30,000 contribution to the 07-08 capital reserve funds.
      Account 002 – 3^rd, 4^th, 7^th, 8^th, 9^th Filing Community Systems
   
   
   
   3. Water and Sewer annual fee increases are recommended due to decreasing budget carry-forward amounts in the next 2 budget years. A 10% increase in 08-09 and a 5% increase in 09-10 will provide the ability to contribute at least $10,000 per year toward capital reserves. These contributions needed to continue funding the wastewater project fund and water system upgrades, including deep bury projects.
      
      No fee increase 2007-2008
      
      

      The following proposed fee increases are recommended:

      	2007-2008	2008-2009	2009-2010
      Improved Lot W&S	$780.00	$858.00	$900.90
      Unimproved Lot W&S	$390.00	$429.00	$450.45
      Improved Lot (sewer only)	$146.00	$160.60	$168.63
      Unimproved Lot (sewer only)	$31.00	$34.10	$35.81

      Water & Sewer Budget Account 003 – 12^th Filing Community System

   4. Water user fee increases are recommended due to decreasing budget carry- forward amounts in the next 2 budget years. The increase is spread over the next 2 years and would bring the 12^th Filing water users to the current fee level of the other community system residents.
      
      

      The following proposed fee increases are recommended:

      	Current 2006-2007	2007-2008	2008-2009
      Improved Lot Water Fee	$396.00	$423.00	$450.00
      Unimproved Lot Water Fee	$198.00	$211.50	$225.00

   5. There is no recommendation for a contribution to capital in the 003 account this year.
      
      Randy Mae moved to accept the Budget report in that dues will remain the same - improved lots $144.00 and unimproved lots $72.00 for the 2007-2008 budget year. Community System Fees will remain the same for 3^rd, 4^th, 7^th, 8^th, and 9^th filings for the 2007-2008 budget year. Account 003 12^th filing water fees to increase improved lot water fees from $396.00 to $423.00 and Unimproved lot water fees from $198.00 to $211.50 Unanimous – motion passed.
   
   
2. Establish Annual meeting date:
   The Boards agreed by consensus that the Annual meeting be held on June 23, 2007.

PUBLIC INPUT: