GLACIER VIEW MEADOWS

ROAD AND RECREATION ASSOCIATION

WATER AND SEWER ASSOCIATION

JOINT MEETING

March 15, 2003

 

 

 

ATTENDANCE:

Water and Sewer                                                 Road and Recreation

Jerry Ryan-President (excused)                          Chuck Huddleson-President (excused)

Lynn Johnson – Vice-President                           Larry Peterson – Vice-President

Eugene Watt-Treasurer                                       Gary Stanton-Treasurer

Frank Winter-Secretary                             Robert Naftzger-Secretary

Ralph Goble -Director                                         Frank McCormick – Director (excused)

 

STAFF:

Kent J. Christen-General Manager

Betsy Hackman – Executive Assistant

 

CALL TO ORDER:

Larry Peterson called the meeting to order at 9:00 a.m.  All were present except Jerry Ryan, Frank McCormick, and Chuck Huddleson, who all had excused absences.

 

AMEND AGENDA:

Under New Business A. Delete the word Emergency.  Add 11) Executive Session and add 12) R&R Special Session – SIA Road Issues.

 

PUBLIC INPUT: none

 

TREASURER’S REPORT:

Tabled to individual meetings.

 

MANAGER’S REPORT: (enclosed)

Kent Christen stated that the current situation regarding well permits and W&S membership relevant to contingent properties is not a “lawsuit.”  Gene Watt met with Jim Hall (Water Commissioner) and stated that the water situation downstream is heating up with water rights disputes.  He also stated that the only way that Glacier View can be shut down is if someone can prove negligence regarding our augmentation plan.

 

JOINT COMMITTEE REPORTS:

A)    Rules Committee: Betsy Hackman informed the Board of the Master Book Schedule.  Kent suggested that one book be signed out and the other one stay put in the office.

B)     Records & Information Committee: no report

C)    Past Presidents Advisory Committee:  no report

D)    Glacier Gals: no report

 

OLD BUSINESS:

A)    Status of Delinquent Accounts/Future Direction: Chuck Huddleson and Kent Christen reported on the status of some delinquent accounts.  They stated that we received a judgment for one property of $8,500.00 and another for $9,800.00.  They also stated that another property has a set court date.  Once these are settled, they will regroup and decide any further action to take.

B)     Status of Association Insurance Search: *See Manager’s Report

C)    Benefits Package – 401K Plan – Bob Naftzger stated that he had researched a feasible plan that would provide Glacier View employees with 2% benefits and that it would cost the Boards $3,000.00 jointly per year.  He asked to set up a meeting with an agent and the Glacier View employees.  Frank Winter made a motion to proceed with the 401K benefits plan at a 2% rate of salary benefits at the 6 month employment date. – Unanimous – motion passed.  Bob Naftzger made a motion to proceed with the 401K benefits plan at a 2% rate of salary benefits at the 6 month employment date. – Unanimous – motion passed.

 

NEW BUSINESS:

A)    Emergency By-Law Revision, Late Fee/Interest:  Kent reviewed the late fee and interest policy.  He stated that he felt that the late fee has been effective, but the interest fee has not been to date.  After some Board discussion Gary Stanton made a motion to waive the 1.5% interest fee.  After further discussion Gary withdrew his motion.  Gene Watt made a motion that the 1.5% annual late fee as shown on p.6 Article 7, 7.1-4 be included within and made part of the $15.00 per month late fee being currently assessed. – Unanimous – motion passed.  Gary Stanton made a motion that the 1.5% annual late fee as shown on p.6 Article 7,7.1-5 be included within and made part of the $15.00 per month late fee being currently assessed. – Unanimous – motion passed.

B)     Establish Annual Joint Meeting Date: The Annual Meeting date is set for June 28th, 2003 at 9:00 a.m.

C)    Audit Estimates Fiscal Year 03-04: Currently the accountants are asking for $6,000.00 per association for an audit.  After some Board discussion, it was decided that this figure is high and that other options would be explored.

D)    Security Patrol-Frank McCormick:  Tabled to next meeting

E)     Approval of Master Documents, Personnel, Job Descriptions, etc.: *see Rules and Regulations report.

 

Meeting in Recess

 

EXECUTIVE SESSION:

Betsy Hackman announced that she is giving 2 weeks notice.  She handed out a letter of resignation to the Board.  She had discussed this with Kent the day before and he asked her to consider working for Glacier View two days a week.  Betsy stated that she would talk this over with her husband and let Kent know next week.  She expressed her thanks to the Board and stated that it has been a pleasure working with them.

 

Meeting resumed at 10:20 am

 

Meeting adjourned at 10:25 am

 

ROAD AND RECREATION SPECIAL SESSION:

Meeting was called to order at 10:30 am

 

ROLL CALL:

All were present except Chuck Huddleson and Frank McCormick, who were excused.

 

SIA MANAGEMENT ROAD PROPOSAL:

Paul Porter outlined the road proposal for the 12th filing in the quarter section of section 36.  Kent stated that the road definitely needs work and that it is a “goat trail.”  He passed out estimates for the job (enclosed) and asked the Board what it wanted to do.  Bob Naftzger made a motion to go forward with the SIA proposal with the allocation of R&R’s $33,000.00 plus the $100,000.00 that SIA will contribute to the completion of the designated segments of the 12th filing quarter section of section 36.  Unanimous – motion passed.

 

Meeting Adjourned at 10:45 am.