GLACIER VIEW MEADOWS

ROAD AND RECREATION ASSOCIATION

WATER AND SEWER ASSOCIATION

JOINT MEETING

January 18, 2003

 

 

 

ATTENDANCE:

Water and Sewer                                                 Road and Recreation

Jerry Ryan-President                                                      Chuck Huddleson-President

Lynn Johnson – Vice-President                          Larry Peterson – Vice-President

Eugene Watt-Treasurer                                      Gary Stanton-Treasurer

Frank Winter-Secretary                                       Robert Naftzger-Secretary

Ralph Goble -Director                                         Frank McCormick - Director

 

STAFF:

Kent J. Christen-General Manager

Betsy Hackman – Executive Assistant

 

CALL TO ORDER:

Jerry Ryan called the meeting to order at 9:05 a.m.  All were present.

 

AMEND AGENDA:

Under New Business D. Website was added and E. 401K Benefits.

 

PRESENTATION OF ROAD & RECREATION AUDIT REPORT 2001-02: (enclosed)

Scott Rulon gave a summary of the audit report for the Road and Recreation Association.  He stated that there could be a greater separation of duties in the office, but due to its small size this is difficult to put into practice.  He also pointed out that our petty cash system is not an imprest system, which may be problematic from an organization standpoint.  He also stated that we should have an accounting procedures manual.

 

PRESENTATION OF WATER & SEWER AUDIT REPORT 2001-02: (enclosed)

This presentation was very similar in content to the Road & Recreation Association report.  The same issues were present in this report and the recommendations were of a similar nature.

 

MANAGER’S REPORT: (enclosed)

Kent Christen presented the manager’s report.  He stressed the seriousness of the drought the state of Colorado is experiencing.  He stated that he was surprised that the water usage in the community system had not dropped due to drought warnings.  He urged the public to practice conservation.

 

 TREASURER’S REPORT:

Tabled to individual meetings.

 

JOINT COMMITTEE REPORTS:

A)    Rules Committee: BJ Buhrman handed out the action plans recommended by the Rules Committee after completing the management audit. (enclosed)

B)      Records & Information Committee: no report

C)    Past Presidents Advisory Committee:  no report

D)    Glacier Gals: Mary Carroll stated that there will be a Glacier Gals meeting Tuesday, January 21st at Gloria Svendsen’s home at 7:00 p.m.  She also let the public know that there will be a potluck at 5:30 p.m. on January 25th and urged everyone to come.

 

OLD BUSINESS:

*See Manager’s Report

 

NEW BUSINESS:

A)    Emergency By-Law Revision: Frank McCormick outlined his proposals for changing the wording in the Rules Committee Charter and in the By-laws. (enclosed)  He read to the Boards his intended changes and asked for their thoughts.  Frank McCormick made a motion that the changes stated in his proposal be made in the Rules Committee Charter. Unanimous – motion passed.

The Board turned discussion to changing the By-laws and reviewed the procedure for doing this.  BJ Buhrman explained to the Boards the mission of the Rules Committee and assured them that they still have the final say in decision making.  Frank McCormick made a motion to delete the word “administer” from Article 10,10.1,A.1 found on pg. 8 of the By-Laws (6/23/01), substitute the word evaluate for administer, and start the process of changing the By-Laws at the annual meeting.  Unanimous – motion passed. 

 

B)     Establish Next Joint Meeting Date: Meeting date is set for March 15th, 2003 at 9:00 a.m

 

C)    Approval of Rules and Regulations Charter Proposal:  Charter was approved with revisions.

 

D)    Website:  Chuck Huddleson voiced concern over the content of the GVM website; particularly documents that have not officially been approved by the Boards.  BJ Buhrman stated that rough draft minutes are posted on the website to provide the membership with timely information.

 

E)     401K Benefit Package:  Bob Naftzger stated that he had a plan for implementing this program for employees and stated that he wanted Larry Seigfried to come present a proposal.  Jerry Ryan and Bob Naftzger agreed to meet and then present a proposal for this package at the next W&S meeting.

 

Meeting Adjourned at 11:08 a.m.