GLACIER VIEW MEADOWS

ROAD AND RECREATION ASSOCIATION

September 20, 2003

 

 

ROLL CALL:

Larry Peterson - President

Frank McCormick -Vice-President

Robert Naftzger – Secretary

Tom Hackman – Treasurer

Betsy Hackman – Director

 

STAFF:

Kent J. Christen

 

CALL TO ORDER:

Frank McCormick called the meeting to order at 9:02 a.m. and conducted it until Larry Peterson arrived a few minutes after the meeting started.  All were present, and a quorum was established.

 

AMEND AGENDA:

The agenda was altered to add under New Business; E. Mailbox shelters, under Approval of Previous Minutes, the August 22nd Board Meeting Work Session was added.

 

REVIEW MINUTES DATED: August 16th, 2003 and August 22nd, 2003

Both sets of minutes were approved by consensus.

 

TREASURER’S REPORT: (enclosed)

Tom Hackman stated that to date the financials are in good shape except for accelerated blade maintenance and employee benefits of which the Board was aware by prior business decisions.  Kent elaborated on a few items and clarified some numbers.  The financials were accepted by consensus.

 

MANAGER’S REPORT: (enclosed)

Kent stated that the additional assessment for road improvement in the 12th filing is $6,998.82 and that the S.I.A. would like R&R to cover some of the cost with the $33,000.00 left in the account.  The post office poured a concrete pad for new mailbox arrangement.  We are waiting for an estimate for the work.  Bernie Shima donated his time to this project and Kent asked if he should be reimbursed.  The Board was in agreement that he should be paid back for his work.  Frank McCormick asked if Betsy Hackman would be willing to write a letter of thanks from the Board to Bernie for his hard work.  She said she would be happy to write the letter.  The Manager’s report was accepted by the Board.

 

PUBLIC INPUT:  Diane Morison read a letter she had written to the Board and formally resigned from the Recreation Committee.  Frank McCormick made a motion to have the Recreation Committee be a special committee.  Frank later withdrew the motion and the issue was tabled until the next individual meeting.

 

COMMITTEE REPORTS:

Ecology Committee: no report

A.R.C.: Kent stated that ARC actions had been slowed over the last month and that last month’s meeting had been cancelled.

Recreation Committee: No Report  

Trails Committee: Gus Eykholt stated that the Trails Committee is finished for the year and that all projects were completed.  He thanked those individuals who worked tirelessly on the buck and rail fence.   

Fishing Committee:  No Report.  The Board perused the Fishing Committee Charter.  Frank McCormick made a motion to accept the Fishing Charter.  Tom Hackman seconded it. – Unanimous – motion passed.

 Website:  Jim Chisholm suggested that the office and the Board use the website for community announcements and to advertise events.

Past Presidents Committee:  No report

Special Reports: Jim Chisholm made an announcement that he no longer wished to serve as the Rules Committee Chairman.  Kent asked him if he was resigning and Jim said yes.  When asked if anyone on the present committee would be willing to serve as Chair Jim said no.

 

OLD BUSINESS:

 

A)     Mistletoe Issues: Kent stated that he had had a conversation with a State Forester on the issue of mistletoe.  The forester had recommended that it be controlled by creating a buffer zone between diseased and healthy trees to prevent the spreading of the disease.  It was decided that the Board needed to formulate policy on mistletoe on greenbelts.  Frank McCormick stated that he and Kent will meet and come up with a policy on mistletoe for the next meeting. – The issue was tabled.

 

B)     Slash Pile: Tabled until the next meeting.

 

C)     Status of Road Maintenance: Covered in manager’s report.  Kent stated that Qwest phone lines have been being cut while cleaning out the bar ditches.  Kent expected this would happen and stated that currently we owe Qwest approximately $806.92.  He has been negotiating with Qwest to try to reduce the charges, and he asked the Board if he should continue to counter the claim.  They instructed Kent to continue to negotiate.

 

D)    Results of Work Session:  Discussed earlier.  The Joint Meeting is scheduled for Wednesday, October 15th at 7:00 pm.

 

E)     Greenbelt Policies: Frank McCormick made a motion to adopt the Ecology Committee’s proper and improper uses of greenbelts as policy with the exception of item #1 grazing of domestic animals. – Unanimous – motion passed.

 

NEW BUSINESS:

 

A)    Slash Pile Committee – Charter: Kent mentioned that this category was an error and had already been discussed.

B)     Office Basement Repair:  See Manager’s Report.

C)  Schedule Joint Session – October 15th, 7:00 pm – The Road and Recreation Board decided it needed an individual session before November and after some discussion it was scheduled for October 15th at 6:00 pm before the Joint session. 

D)    Status of Recreation Committee: Tabled

E)     Mailbox Shelters: Bob Naftzger said he had talked to Juanita at the Livermore Post Office.  She said that she had had a verbal agreement with GVM that the mailboxes would be covered and that if this happened the post office would pay for any additional pedestals.  The Board decided to table this issue to the next meeting.

 

The meeting went into recess at 10:35 am and an Executive Session was called.

 

Meeting Adjourned at 10: 40 am