GLACIER VIEW MEADOWS

ROAD AND RECREATION ASSOCIATION

August 16, 2003

 

 

ROLL CALL:

Larry Peterson - President

Frank McCormick -Vice-President

Robert Naftzger – Secretary

Tom Hackman – Treasurer

Betsy Hackman – Director

 

STAFF:

Kent J. Christen

 

CALL TO ORDER:

Larry Peterson called the meeting to order at 9:00 a.m.  All were present, and a quorum was established.

 

AMEND AGENDA:

The agenda was altered to add under New Business; E. Redirected 12th filing Road Budget.  After agenda review an appeal by Ben Magdaleno was added to the agenda.

 

APPEAL (Ben Magdaleno): (enclosed)

Ben Magdaleno claimed that he and his family have been harassed every time they have gone fishing.  He also stated that he never littered and was told the no bait restriction for Batterson Lake was waived for him.  The Board told him they would take his appeal under consideration and discuss it at Executive Session.

 

OLD BUSINESS:

B. Slash Pile – Larry Peterson – Larry mentioned that he had received numerous complaints about the closing of the slash pile.  Greg Nieswinder of the Glacier View Fire Department addressed the public and the Board and stressed the importance of slash piles from a fire prevention standpoint.  Some members of the audience expressed their displeasure at the slash pile being shut down and outlined reasons why the Board should rescind its previous motion.  The Board addressed the public and assured them that they were not taking away the slash pile, merely looking for other alternatives than burning slash on greenbelts.  After further discussion the Board decided that it needed a slash pile committee.  Larry Peterson volunteered to chair it and Tom Hackman, Frank McCormick, Kent Christen, Greg Nieswinder, and Diane Morison offered to join it as well.  Betsy Hackman made a motion that a slash pile committee be formed to research the slash pile issue until the problem is resolved. – Unanimous – motion passed.  It was also decided that the committee needed a charter and Betsy Hackman volunteered to write one up.  The slash pile issue was tabled until the committee has a report to give.

 

 

REVIEW MINUTES DATED: July 19th, 2003

Bob Naftzger moved that the minutes be approved as submitted. – Unanimous – motion passed.

 

TREASURER’S REPORT: (enclosed)

Tom Hackman stated that to date the financials are in good shape.  He stated that our dues collection percentage is at 92.9 %, an improvement from last years numbers.  He turned the floor over to Kent to talk about a particular line item.  Kent reported that blade maintenance will appear to be over budget, but that the S.I.A. money will cover it and not be reflected on the books.  The Treasurer’s report was accepted as submitted.

 

MANAGER’S REPORT: (enclosed)

Kent stated that the road project in the 12th filing is approximately $43,000.00 under budget.  The main reason for the budget overage was less blasting and more machine excavation.  Initially the amount of blast required could not be visually be determined.  He stated that he was very pleased with the project.  He asked for Board direction regarding weed spraying.  Many weeds have gone to seed and there is a question of effectiveness at this point.  After some discussion the Board decided to continue the spraying and to spray earlier next year to get a jump on the weeds.  Kent informed the Board that there were extra funds of $33, 297.00 in the 12th filing project budget and asked for direction.  He asked the Board to consider applying it to areas of the 12th filing that are to be determined.  Bob Naftzger moved to use the extra funds for 12th filing road improvements. – Frank McCormick abstained, Betsy, Tom, and Larry voted yes – motion passed.  Kent stated that he talked to some fish hatcheries and that the only time they could stock our lakes was the week of the 19th.  He also stated that the fishing derby was set for August 30th and that maybe the lakes should be closed for a week after stocking to give the kids a chance to catch some fish.  The Board decided to go with Kent’s recommendation.  Kent informed the Board that there is still money left over from the tractor purchase.  He suggested that the Board consider buying a riding mower.  The Board asked Kent to research prices and report at the next meeting.

 

PUBLIC INPUT:  No public input.

 

COMMITTEE REPORTS:

Ecology Committee: Covered in Manager’s report.

A.R.C.: No report.

Recreation Committee:  Diane Morison reported that she is ready to start planning for the Fall Festival.  He asked if the Board would be willing to sponsor it.  Bob Naftzger asked for a plan for the event with money needed for supplies etc.  Diane stated that she would have something for the next meeting.

 Trails Committee:  Gus Eykholt reported that the Trails Committee has almost finished with trail maintenance.  He thanked Frank McCormick and Jim Slewitzski for their work on trail signs and thanked the members of the Board who participated in the work day.

Fishing Committee:  Kent stated that the derby is all set.  Betsy Hackman mentioned that the committee planned to have a meeting soon to finish preparations.  Diane Morison asked to be included in the meeting and suggested that Frank McCormick attend as well.

Website:  Jim Chisholm suggested that the office and the Board use the website for community announcements and to advertise events.

 

Past Presidents Committee:  No report

 

OLD BUSINESS:

 

A)    Mistletoe Issues: Kent asked the Board for more direction on this issue.  He stated that he had butchered 40-50 trees and had targeted about 50 more.  After some discussion the Board decided that a forester should be contacted to get their opinion of our situation and what we should do about mistletoe.  The Board told Kent that he should stop cutting down trees until we consult a forester.  It was also decided that letter should still go out and mention that we are currently researching mistletoe. – Tabled until next meeting.

 

C)      Status of Road Maintenance: *see Manager’s Report.

 

D)    Work Session/Bob Naftzger:  Bob stated that he wanted a work session to address the Management Audit by the Rules Committee and to take care of any tasks that still need to be satisfied.  It was decided that the work session would take place at 6:30pm on August 22nd.

 

NEW BUSINESS:

 

A)    Revised Complaint Form:  It was decided that it still needs work and Betsy and Tom Hackman volunteered to work on it.

B)     Office Basement Repair:  Kent stated that the basement has an apparent mold infestation that is growing in the concrete.  He stated that the walls have been sealed a number of times and the growth keeps coming through.  The Board asked Kent to have a professional look at the basement and give an estimate on the cost of work that would need to be done.

C)     Viewpoint Status:  Betsy Hackman announced that we have a new Viewpoint editor, Phyllis Gray.  It was decided that a new deadline for submissions to the newsletter would need to be established.  Betsy said she would contact Phyllis.

D)    Redirected Weed Budget: *see Manager’s report

E)     Redirected 12th Filing Road Budget: *see Manager’s report

 

Meeting Adjourned at 11:20am

 

Executive Session

 

Meeting reconvened and after discussing dog complaints, the Board decided to institute new policy regarding this issue.  If a resident has a dog complaint the Board suggests that the person talk to the dog owner first.  If this is ineffective the GVM office will give the resident Larimer County Animal Controls number so that the incident can be reported.  If the county fails to respond, the office will send a letter to the county with a complaint form filled out by the resident being effected.

 

Meeting Adjourned