GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
AUGUST 18, 2001 REGULAR MONTHLY BOARD MEETING
PRESENT:
Peggy Bahus-President
Jack Reynolds-Vice President
Chuck Huddleson-Secretary
Gary Stanton-Treasurer
ABSENT:
Merle Niehaus-Assistant Treasurer-excused absence
STAFF:
None
CALL TO ORDER:
Peggy Bahus called meeting to order at 9:12 AM.
MINUTES:
Minutes were amended to include copies of various reports submitted.
Minutes were amended to reflect that the blank in item number 4. under GVM MEMBER COMMENTS: is to be 4.
Minutes amended to reflect addition of the following:
By Laws Committee report was submitted and approved, including the information concerning instruction and training of the Board members that is being conducted by Jim Chisholm.
Rules Committee formation, proposal and list of areas of the Ass’n Bylaws for which it will have responsibility were approved by motion and unanimous vote of the Board.
Minutes as amended and to be amended by the Secretary approved by motion and unanimous vote.
TREASURER’S REPORT:
Report and Ass’n Cash Balance for July 2001 submitted in writing as attached, with the following comments:
Treasurer’s report accepted and approved as submitted by motion and unanimous vote.
GVM MEMBERS COMMENTS:
COMMITTEES:
a. Recommends Board enter into an agreement with CSU for survey of presence of mistletoe and mountain pine beetle in Ass’n.; action by Board deferred.
b. Recommends that Board enter into Memorandum of Agreement (MOA) as attached to Ecology Committee report with Larimer County for the removal of noxious weeds from Ass’n greenbelt areas; action by Board deferred.
c. Recommends the Board appoint liaisons to the various committees; action by Board deferred.
Jack Reynolds moved that the written report as submitted be accepted and approved as submitted –unanimously passed.
6. Recreation Committee report as attached was submitted. Gary Stanton moved the report be accepted and approved as submitted-unanimously carried.
7. The Trails Subcommittee report and mission statement (charter) was submitted as attached. Gary Stanton moved the report and mission statement as submitted be accepted and approved-unanimously carried.
8. The Fishing Subcommittee report was submitted as attached. Jack Reynolds moved that the report, which contains adoption of fishing regulations, be tabled until the September meeting-unanimously carried.
OLD BUSINESS:
1. Audit. The Audit Engagement Letter from the CPA firm of Rickards, Long and Rulon (Rickards Firm) July 3, 2001 and signed by the Ass’n manager on July 16, 2001 (Audit Letter) is to be amended by the Rickards Firm to (1) cover the fiscal years 1999 to 2000 and 2000 to 2001 and to be done for a total estimated fee of $10,000. Peggy Bahus and Jack Reynolds will contact the Rickards Firm to obtain the amended Audit Letter. Also submitted by the Rickards Firm was a letter of August 26, 2001, attached, addressed to the board with a cost estimate of $4000 per year of additional years to audit along with an alternate suggestion of defining specific areas to examine. The board deferred action on any additional audits or examinations by the Rickards Firm.
2. Copier and Fax Purchase. Chuck Huddleson moved that the Cannon Copier recommended by the staff be purchased at a total price of $5475, the Ass’n paying its ½ share of $2737.50 and Water and Sewer Ass’n paying the remaining ½-unanimously carried.
3. Slash Pile Location. Peggy Bahus submitted a report dated August 17, 2001, attached, regarding her discussion with a Forest Service representative and the possible use of Forest Service property for a slash/burn pile. Gary Stanton reported that he found in his investigation that the current adjoining owner that has complained about the presence of the slash/burn pile purchased her property knowing the location of the slash/burn pile area adjacent to her property. She had complained to former manager Grant Parker and after that, 3 additional locations for slash/burn piles were established. Action was deferred with the suggestion that Peggy Bahus together with Paul Porter contact the Forest Service again and also that it be suggested that the GVM Fire Department could use the slash/burn pile if located on Federal lands as training to assure fire control when burning. Will Smith volunteered and was requested to assist in the discussions.
4. Standing Committees Sign Up Sheets. Members were encouraged to sign up for the standing committees on the lists posted in the office area.
5. Realtor Signs. Most of the signs have been removed. Local realtors obey the rule and have helped in enforcing. A discussion was had whether the placement of signs can be controlled by GVM if in County ROW. Since it is unknown if roadway is dedicated or deed to the County or merely an easement, it will be assumed that GVM has the authority to exclude signs from gate entrances or outer boundaries via its covenant restrictions. Chuck Huddleson was directed to contact the owner on Green Mountain Drive that has multiple pennant flags strung out all the time and request they be removed as a nuisance.
6. Roads Long Range Planning Task Force. Gary Stanton moved that Bill Hieden, Jack Reynolds and Dean Reynolds (no relation to Jack) be appointed as the Roads Long Range Planning Task Force for the purpose of planning what long range plans the Ass’n should consider in regard to its roads maintenance, improvement, etc., and that the task force report back to the board with its charter and chairperson-unanimously carried. Jack Reynolds will be in charge of contacting the members and organizing the task force.
7. Glacier ViewPoint. The history of the ViewPoint was discussed along with possible changes to its format and frequency of publication. A request was made to keep its present editor, Linda Gobel, involved in the discussions. It was pointed out that the change in format might change it from a newsletter to a magazine, increasing the postal rate from bulk mailing to first class mailing. Action was deferred.
8. Job Opening and Advertisements. The Denver Post advertising cost for the present job opening was prohibitive and not used. Suggestions given were (i) GVM website, (ii) institutions that train Class C operators, (iii) Poudre Valley REA magazine, (iv) Thrifty Nickel, and (v) Fence Post.
NEW BUSINESS:
1. Yardi Update. Yardi submitted an Update and Service Plan, attached, which was recommended by Peggy Bahus. Action was deferred pending a recommendation from both Peggy Bahus and Alena Coy.
2. Glacier Gals. Robyn Phillips submitted the Glacier Gals report, attached and further reported:
a. That Peggy Bahus, on behalf of the Board, had told Robyn that because (i) the agenda was too full, (ii) the need to be considerate of the members attending the Board meeting, and (iii) the Glacier Gals only need give quarterly reports, that the Glacier Gals report at the July meeting wasn’t necessary. Peggy later admitted she was speaking only for herself and not the Board. The Glacier Gals felt insulted and mistreated by Peggy’s actions.
b. That the Glacier Gals are an integral part of GVM and although a separate non-profit corporation, they operate solely for the benefit of GVM. They should be a part of the monthly agenda. The Board by consensus agreed that the Glacier Gals report would be part of the Standing Committees on future agendas.
3. Trash Dumpster Warning Sign. Marsella Johnson complained about the language of the warning sign posted at the trash dumpster warning the violators that were dumping oil, construction materials, etc. that they would be found out, fined and forever barred from use of the Trash Dumpster. There were differing opinions expressed by the members concerning the sign and no action was taken.
4. Livermore Post Office Request for Box Cluster Covers. Attached is a request by the Livermore PO regarding the construction of covers for PO Box Clusters at Gates 1, 3 and 8 and an agreement with a former manager to have them constructed. Robyn Phillips stated that the Glacier Gals had funds allocated for this but had at the Board’s previous request reallocated these funds for the security and safety of the community. At this point Will Smith became very argumentative and angry with Robyn Phillips and stormed out of the meeting, slamming the door. Action was deferred until Peggy Bahus and Robyn Phillips have a chance to discuss with staff and report back to the Board.
5. Manager’s Report. In Kent’s absence, Chuck Huddleson was responsible for answering questions about the manager’s report, attached, whose absence was also questioned. Peggy Bahus reported that Kent told her he was taking personal leave time and missing the meeting. Member’s present expressed opinions that it was necessary to have manager at monthly meetings. In regard to item 10 of the Manager’s Report, Jack Reynolds moved that the manager investigate a new lock and key for the dumpster for use in the sign-up procedure as recommended by the manager at item 10-unanimously carried.
6. Litigation Committee Report. Chuck Huddleson reported the following:
a. In the Forum vs. GVM, the action is dismissed without the right to bring or raise the same issues again (with prejudice) and the Forum will have to pay GVM’s attorney’s fees and costs. Marsella Johnson as President of the Forum stated that the Forum’s attorney had filed a motion to reconsider the order of dismissal and if that failed, the Forum would appeal the order.
b. In Parker vs. GVM, the parties are in the discovery stage of the lawsuit. By affidavits filed with a motion in the lawsuit, some members of GVM have accused GVM and some other members of purging documents and therefore destroying evidence. The Court has issued an Order prohibiting both sides from destroying evidence.
c. Chuck will post an explanation of the two lawsuits on the GVM bulletin board.
The Meeting was duly adjourned
____________________________________
Charles R. Huddleson
Secretary.
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