GLACIER VIEW MEADOWS

ROAD AND RECREATION ASSOCIATION

July 19^th, 2003

ROLL CALL:

Larry Peterson - President

Frank McCormick -Vice-President

Robert Naftzger – Secretary

Tom Hackman – Treasurer

Betsy Hackman – Director

STAFF:

Kent J. Christen

CALL TO ORDER:

Larry Peterson called the meeting to order at 9:05 a.m. All were present, and a quorum was established.

AMEND AGENDA:

The agenda was altered to delete Executive Session, add Noxious Weeds to B) under Old Business, under New Business the spelling of Griffin was corrected, and under New Business D) was added complaints for Filing 9 Lot 119 and Filing 9 Lot 38.

REVIEW MINUTES DATED April 26th, 2003:

Larry Peterson moved that the minutes be approved as submitted.

TREASURER’S REPORT: (enclosed)

Tom Hackman gave a synopsis of the year end financials. Kent Christen added the deferred SIA money will not alter line items, but that the CPA may make minor adjustments that may affect them. The treasurer’s report was accepted as submitted.

MANAGER’S REPORT: (enclosed)

Kent stated that there wasn’t a need for a Joint meeting in August and that the next one would take place in September. The 12^th filing project is in great shape. The new bush hog is under budget and will cost approximately $1,400.00 instead of the $4,000.00 that was set aside in the budget. Kent stated that his report was incorrect in that the four tires he purchased for the blade cost $2,250.00 not $1,500.00. There are two people so far who are interested in the security position and one quote a wage of $13-$17 per hour. Work Day is scheduled for August 2^nd and the Celebration of Life ceremony for Roger Sharpe is on August 3^rd at 3:00 pm. The Manager’s report was approved as submitted.

PUBLIC INPUT: Floyd Agee announced that he was reactivating the Fishing Committee and wished to make a report when we reached his committee on the agenda. Bob Naftzger thanked all of those community members who filed a complaint and offered suggestions to solve the conflicts they had.

COMMITTEE REPORTS:

Ecology Committee: (enclosed) Harry Corwin gave the report for the Ecology Committee. He brought the Board’s attention to two sample letters, patterned after the Forest Service letter regarding pine beetle, that were doctored to address mistletoe. Frank McCormick asked Harry if he wanted the Board to accept these letters and Harry replied yes. Bob Naftzger moved to accept the Ecology Committee’s modification of the Forest Service 1^st letter of notification of mistletoe and to table the 2^nd letter to the next meeting. Unanimous – motion passed. The Board and the Ecology Committee held discussion on how to address the mistletoe problem. Kent stated that removing the mistletoe from greenbelts is no problem, but cleaning up the slash is quite a chore. The Board decided to have a work session to peruse the 2^nd mistletoe letter.

A.R.C.: No report.

Fishing Committee: Floyd Agee stated that he was reactivating the Fishing Committee and his first order of business was to have a fishing derby. He stated that he had talked to Kent and Betsy and collectively they had decided to hold it on Saturday, August 30^th. He stated that is just needed to Board’s endorsement. Discussion was held on where to have the activity and whether or not it should be open to the general public. Tom Hackman made a motion to have a fishing derby on August 30^th, 2003. – Unanimous – motion passed. It was decided that the derby would take place at Crellin Lake and be open to the general public.

Trails Committee: Gus Eykholt reported that the Trails Committee has been busy weed whacking, doing trash clean-up, and trimming branches. He stated that six out of the eight trails are done and that another bluebird box was placed in the Asbury trail. Judy Corwin stated that the picnic table at Crellin is in really bad shape and should be replaced. Larry Peterson thanked Gus for his efforts.

Past Presidents Committee: Larry Peterson expressed an interest in contacting the past presidents of Glacier View and activating this committee. Bob Naftzger stated that he would like to see them help with the Master Book. It was decided that Betsy would contact them by phone or letter and see if they could attend a work session to finish the Master Book.

OLD BUSINESS:

A) ATV Usage: Frank McCormick reported that a proposal had been drafted by the Rules Committee regarding ATV’s, but it failed to address the key issue of child safety. Frank stated that he had drafted a motion that he felt clearly addressed the issues of ATV safety, but then he received a letter from Greg Harris and he changed his mind. He read the letter to the Board. (enclosed) After some discussion the Board came to consensus that ATV’s need to follow the rules and regulations as stated in the By-laws and be registered with flags. The issue will be discussed further in the next meeting.

B) Mistletoe Issues/Noxious Weeds: The Board and the Ecology Committee discussed this issue. Harry Corwin requested that some of the money used for spraying weeds on the greenbelts be used to address the roadsides of GVM. He discussed the various noxious weeds and how to eradicate them. He also stated that there is a new herbicide available called plateau that has proven to be very effective on noxious weeds and it is a product that does not need a license for use. The Board discussed the issue and came to consensus that some money could be allocated to the GVM roadsides.

C) Greenbelt Usage/Slash Pile Issues: Frank McCormick stated that the Road and Recreation Board has been in violation of county standards for greenbelt care. He referred to a letter of complaint written by the Klund’s addressing the problems of slash pile on greenbelts.(enclosed) Frank McCormick moved that GVM discontinue inappropriate use of greenbelts as sites for slash piles and that greenbelts previously used in this manner be restored and noxious weeds removed. – Unanimous – motion passed. He also stated that the current slash pile could be used until it is burned this winter and that GVM would provide property owners with other alternatives.

D) Cessation of Corporate Attorney Collection Efforts: Bob Naftzger moved to discontinue collection efforts except on a case by case basis. – Unanimous – motion passed.

E) Security Patrol: Tabled to next meeting

NEW BUSINESS:

A) Fishing Abuse/Penalties: Kent talked about a run in with a resident who blatantly played dumb when Kent confronted him about fishing with bait. He asked for Board direction. The Board decided to address this when it discussed the complaint regarding this issue.

B) Response to Audit Report 6/28/03/Bob Naftzger: Bob proposed that the Board have a work session to address these areas that need attention. It was decided that this was needed and the issue was tabled to a work session.

C) Road Maintenance Procedure: The Board discussed Linda Bell’s letter. (enclosed). After discussion was held the Board directed Kent to place cones at the start and finish of a road being graded and to call Linda. Betsy Hackman stated that she would put something in the newsletter about this new procedure.

D) Complaint File – Magdaleno/Griffin/Skrebetz/#09038/#09119: After discussing the fishing abuse by Magdaleno witnessed by Frank McCormick and Kent, Betsy Hackman moved that Mr. Magdaleno be fined $50.00 and have his fishing privileges revoked for 90 days. – Unanimous – motion passed. The Griffin complaint was discussed and the Board decided that a letter should be sent to the offending dog owners stating that the county will be called if the dogs continue to run loose. The Skrebetz complaint warranted that the 1^st letter approved by the Board regarding mistletoe be sent. The two trailer violations were discussed and it was decided that a site visit was needed and then a certified letter would be sent to the owners in violation of the six month registration time limit. It was also decided that Betsy needed to redo the complaint form to make it more user friendly.

E) Mower Replacement/Capital Expenditure: *see Manager’s report

Meeting adjourned at 11:20 am