GLACIER VIEW MEADOWS

ROAD AND RECREATION ASSOCIATION

July 20, 2002

 

 

 

 

PRESENT:

Chuck Huddleson - President

Larry Peterson -Vice-President

Robert Naftzger – Secretary

Gary Stanton - Treasurer

Frank McCormick - Director

 

STAFF:

Kent J. Christen

Betsy Hackman

 

CALL TO ORDER:

Chuck Huddleson called meeting to order at 9:03 a.m.  All were present and a quorum was established.

 

AMEND AGENDA:

Under New Business item 9.G, Frank McCormick added Options for Enforcement of GVM Rules and Regulations and Covenants.

 

REVIEW MINUTES DATED MAY 18TH, 2002:

Gary Stanton moved to accept the minutes as presented.  The motion was accepted.

 

REVIEW MINUTES DATED JUNE 29TH, 2002:

Gary Stanton moved to accept the minutes as presented.  The motion was accepted.

 

TREASURER’S REPORT: (enclosed)

Gary Stanton stated that our bank accounts match our books and that R&R’s goals have been met.  He also emphasized the importance of the dues cap increase and what it will mean for R&R’s budget.

 

Bob Naftzger mentioned the importance of figuring in employee benefits into this years budget in order to stay competitive with other organizations on the mountain.  Chuck Huddleson said that they would definitely visit this issue.  Bob offered to look into benefit packages and present the different options at a work session right before the joint meeting in August.

 

MANAGER’S REPORT: (enclosed)

Kent Christen talked about the recent fish kill situation at Batterson.  The water has been too hot for the fish and the fish have been stressed as a result.  The hatchery said to do nothing and that moving the fish to another location would kill them.  Kent said that the last batch of fish received was short and the hatchery has agreed to give us another batch at no charge.  The rest of the topics in his report he read directly from the enclosed copy.

     

PUBLIC INPUT:

Gene Watt offered to give a talk on water issues for anyone interested.  Gary Stanton thought that this was a great idea for the general populous.  Robyn Phillips talked about a possible health screening clinic and wondered if the fire barn could be used for this.  Chuck Huddleson mentioned liability and insurance issues with the site and that these would have to be researched before permission could be granted.  Robyn also brought up the issue of ATV safety.  She mentioned a regulation that she felt needs to be enforced, namely, ATV’s needing have an orange flag on them with the owners filing and lot.  She wondered if the office was still selling these.  Kent Christen said he would look into this.

     

COMMITTEE REPORTS:

Ecology: Kent Christen summarized the report (enclosed) for July 2002.  He mentioned that their main concern at the moment is mistletoe.  He stated that there is too much of it for Glacier View resources.  The Board decided that a lot of the problem has to do with education.  The next area of concern was the weed contract with Larimer County (enclosed).  Jim Chisholm reviewed the actions that G.V.M. can take regarding mistletoe, pine beetle etc.  Gary Stanton asked Kent’s opinion of whether or not we need to renew the contract.  Kent stated that if the county focuses on the problem areas that it would be less expensive for the association if the county did the work.  Roger Sharpe of the A.R.C. pointed out that neighbors adjacent to mistletoe properties should be notified of the problem in case it spreads to their lots.  Bob Naftzger moved to accept the weed contract.  Unanimous – motion passed.

     

ARC Committee:  Roger Sharpe, the chairman of the A.R.C., gave the report. (enclosed)  He mentioned that the office will now have examples of appropriate fences for the public to see.  His main message to the Board centered around the inconsistencies in the covenants and the effect they are having on enforcement issues.  He stated the need for a task force consisting of members of each Board, the A.R.C. and a member of the public at large.  Their job would be to revisit the covenants and attempt to change some of the vague wording to give the A.R.C. some more teeth to enforce violations.  The Board informed Roger that this would be a huge undertaking due to the fact that 2/3rds of each filing in Glacier View would have to vote for the changes.  They suggested that he alter the rules and regulations to bring about the necessary changes.  Roger mentioned that he wanted the A.R.C. and the R&R Board to work together to enforce violations.  Chuck Huddleson stated that he would like to see the A.R.C. handle the enforcement issues and the R&R Board would handle any disputes that arise from them.  Three members of the public had expressed an interest in joining the A.R.C. and Roger stated that there were a few vacancies that needed to be filled.  Ron Field, Phil Wilson, and Dana Thompson introduced themselves to the Board and stated why they wanted to become part of the A.R.C.  Chuck asked Roger how many people he needed and Roger said he could use all three, but there is really only one formal vacancy.  Roger pointed out that the existing committee would need to be reappointed by the Board.  Bob Naftzger made a motion to reappoint the existing committee.  Frank McCormick seconded the motion – all in favor – motion passed.  Chuck Huddleson made a motion to appoint Ron Field as the permanent member, Phil Wilson as the first alternate possibly replacing Dave Muth, and Dana Thompson as the second alternate or intern.- motion passed.  Roger handed over the proposed A.R.C. charter for the Board’s perusal.(enclosed)  Chuck Huddleson stated to let the record show that the Board received the charter.

 

Rules Committee:  Jim Chisholm gave the report (enclosed).  He mentioned that the amended by-laws are on the website.  He offered the new board a training program on the by-laws if they were interested.  He also mentioned the misunderstanding about the billing policy and the need for the bill to state when the late fees would take effect.  Kent Christen stated that the office would take care of this.  Jim also brought up his concerns about the current fishing policies.  He said that in his opinion they were unfair, especially for members with grandchildren.  The Board agreed that the policies should be readdressed and revisited.  The Board also decided that a training session would be in their best interests and scheduled a work session for Saturday, July 27th at 7:00 a.m.

 

Glacier Gals:  Robyn Phillips gave the report.  She reminded everyone of the upcoming Potluck on July 27th at 5:00 p.m. at the Fire Barn.  She also announced the community workday that will be on Saturday, August 3rd at 8:00 a.m.  Kent Christen mentioned that there are still issues surrounding the use of the Fire Barn.  He stated that we still do not have a permit from the State to use the building for functions.  There are still a number of items that need to be addressed before the State will issue a permit.  Kent made the Glacier Gals aware that some of the things that the State is requiring will cost quite a bit of money and he will not be able to address the issues until the fall.  He promised to try to get a temporary use permit for the upcoming functions including the Labor Day Pancake Breakfast.

 

Recreation/Trails:  Gus Eykholt reported that the new trail in the 12th filing is on  Meadow Mountain Drive and Horse Mountain drive.  There are no trail signs yet, but it is flagged.  He stated that he needed someone to make a few signs for the trail.  Kent Christen offered to do this for Gus.  Gus mentioned that the existing trails have been maintained.  Mary Chisholm brought up the issue of posting the trails with injury disclaimer signs.  The Board discussed the inherent problems with the wording of these types of signs.  Chuck Huddleson offered to talk to our attorney about this issue.

 

Fishing:  See Manager’s Report

 

OLD BUSINESS:

A)    Formalize Appeal Form – tabled to Joint Meeting

B)     Delinquent accounts – Bob Naftzger wondered how the Board could take action to get people to bring their accounts current.  Chuck Huddleson mentioned that most likely it would require an attorney and that they cost money.  He also stated that each delinquent account would need to be considered on a case by case basis.  Small claims court was another option discussed.  Bob stressed that there needs to be some procedure.

C)    Employee Benefits – all agreed that this needs to be addressed and that it is of priority.

D)    Staff Committees – Gary Stanton moved to solicit volunteers and at the next individual R&R meeting to approve all committees, chairs, and charters. – Unanimous – motion passed.

E)     Trash Abuse – Kent Christen discussed a particular trash violation that involved a member dumping oil in the trash.  The member was physically seen dumping oil, pictures were obtained, and he met with Kent.  He reluctantly admitted that he had dumped the oil and that it would never happen again.  Kent asked the Board to decide on a course of action.  The Board decided to offer the man a chance to plead his case at a private hearing at 8:00 a.m. after the by-laws training session.  They also stated that regardless of whether he did or didn’t choose to appear that they could issue a fine up to $500.

F)     Set Joint Meeting Date- Meeting was set for Saturday, August 17th

G)    Enforcement of Rules and Regulations – Frank McCormick expressed his concern about speeding in the subdivision.  Speed guns were proposed as a possible solution.  Betsy Hackman mentioned that Brian Thomas, a sheriff in Glacier View, was willing to talk to suspect speeders and cite them for reckless driving if another member got their license plate number.  She said she would verify this and get back to the Board.  Frank McCormick also made the audience aware of a group he belongs to called Habitat Partnership Program.  He stated that they have an ample budget to tackle projects on various wildlife issues like chronic wasting disease.

 

EXECUTIVE SESSION:

Chuck Huddleson adjourned the meeting at 12:15 p.m. and the Board went into executive session to discuss personnel matters.

 

Meeting Adjourned