The final version has not been received yet but corrections were made and approved at the 8/18/01 meeting (see minutes of 8/18/01 meeting) and are included as follows:
Minutes were amended to include copies of various reports submitted.
Minutes were amended to reflect that the blank in item number 4. under GVM MEMBER COMMENTS: is to be 4.
Minutes amended to reflect addition of the following:
By Laws Committee report was submitted and approved, including the information concerning instruction and training of the Board members that is being conducted by Jim Chisholm.
Rules Committee formation, proposal and list of areas of the Ass’n Bylaws for which it will have responsibility were approved by motion and unanimous vote of the Board.
Minutes as amended and to be amended by the Secretary approved by motion and unanimous vote.
GLACIER VIEW MEADOWS
ROAD AND RECREACTION ASSOCIATION
JULY 21,2001 REGULAR MONTHLY BOARD MEETING
PRESENT:
Peggy Bahus-President
Jack Reynolds-Vice President
Chuck Huddleson-Secretary
Gary Stanton-Treasurer
Merle Niehaus-Assistant Treasurer
STAFF:
Kent Christen-Manager
CALL TO ORDER:
Peggy Bahus called meeting to order at 9:10 AM
MINUTES:
Minutes accepted as presented.
TREASURER’S REPORT:
Merle Niehaus, former Treasurer and who prepared the Treasurer’s report for June, 2001 gave the report, which was also submitted in writing. Merle stated that because of a carry forward of $59,595 R/R should be able to meet its budget for the current fiscal year, assuming collection of dues and expenses as budgeted. However, the following fiscal year may be “nip and tuck” depending again on dues collection and expenses incurred. Chuck Huddleson moved that the Treasurer’s Report be approved as submitted-motion unanimously carried.
GVM MEMBERS COMMENTS:
6. Concern was expressed why there was no managers report as part of the agenda and the President stated that would be explained later.
OLD BUSINESS:
1. Audit. R/R has signed a contract with the CPA accounting firm of Richards Long & Rulon (Richards) to do a financial audit for fiscal years 1999 and 2000 which should get underway in August, 2001. The President and Vice President will discuss with Richards the cost of an additional financial audit for the fiscal years 1997 and 1998 and report back to the Board.
NEW BUSINESS:
1. Copier/Fax. The manager will continue to try out copier/fax machines and report back to the Board at the August meeting with his recommendation for Board action at that time.
2. Committees: The following Standing Committees are established by the R/R Bylaws and were formed by motions unanimously carried (with sign up sheets prepared for GVM members to sign and volunteer to serve):
a. Rules Committee
b. Budget Committee
c. Nominating Committee
d. Ecology Committee
e. Past President’s Advisory Committee
f. Architectural Review Committee
The above Standing Committees functions and purposes shall be as set forth in the R/R Bylaws.
Penalties. Jack Reynolds moved that the present revised schedule of penalties as contained the R/R ByLaws remain in effect pending a review of fees and penalties and the formation of the members of the Rules Committee-motion unanimously carried.
3. Architectural Review Committee (ARC). John Calhoun gave the ARC report both in writing and orally. By consensus of the Board and John Calhoun, the enforcement of the GVM covenants prohibitions concerning commercial vehicles will be that of the ARC. By further consensus of the Board and John Calhoun, all ARC committee members will serve one year terms and reappointments will be made at the expiration of those terms. Jack Reynolds moved that Roger Sharpe be appointed to the ARC-motion unanimously carried.
4. Joint Personnel Committee. Jack Reynolds moved that a Joint Personnel Standing Committee be established with the GVM Water and Sewer Association (W/S) for the purposes of and responsibilities for reviewing employee manual (s), employees, salaries and benefits and make recommendations to the R/R and W/S boards from time to time regarding the same-motion unanimously carried.
5. Glacier Gals. Mary Carroll gave the Glacier Gal report. Concern was expressed why the Glacier Gals report was not part of the meeting agenda. Among the matters reported were the potluck scheduled this month and the work day scheduled the 1st Saturday in August.
6. Slash Pile. Kristina Pearce of 99 Haystack Court sent a complaint letter of July 12, 2001 regarding her problems with the location of the slash pile to her lot. She was present at the meeting and after stating that she wished that everyone could experience the slash pile in their front yard, she left the meeting. Various solutions to the problem were discussed and it was deferred for any further action to pending the Boards inspection of the site and investigation of the circumstances of Ms. Pearce’s purchase or use of her lot and any alleged statements that GVM management may have made regarding the use or non-use of the slash pile.
7. Recreation Committee. Merele Niehaus moved that a Standing Recreation Committee be created, responsible for trails, fishing and youth activities (for which subcommittees will be formed)-motion unanimously carried. A report was given regarding the building of the trails in GVM (presently 3 miles) and maps of the trails can be found on the GVM website. There are sign at the trailheads advising of the risks. Maintenance expense of the trails will have to come from R/R. New fishing regulations were proposed by the Fishing subcommittee (some of which Merle Niehaus stated were already in effect) which will be reviewed by the Board for later action.
8. Ecology Committee. The Committee’s report was submitted in writing followed by comments by Susan Lamb, chairperson.
9. Glacier View Point. The President suggested that the Glacier View Point format and frequency of publication be changed. She suggested a pull out section for advertisers and that various articles by various writer in Glacier View be included. She also suggested that it be published monthly. Kent responded that this could create a burden upon the staff to publish and disseminate a monthly View Point. The matter was left for further consideration and discussion and the formation of a joint task force with W/S to study and recommend to both boards.
10. Personnel Replacement. Scott Niehbur GVM Operations Supervisor, who held a Class C license as required by the State of Colorado for GVM’s water and sewer facilities, has resigned and needs to be replaced. Kent reported that GVM will need an employee with a Class C license by June of 2002. Motion by Jack Reynolds that R/R advertise in the Rocky Mountain News/Denver Post for a replacement Operations Supervisor, the cost of which shall come from the miscellaneous budget item-motion unanimously carried.
11. Litigation Committee. A Special joint W/S and R/R Committee was appointed st a joint W/S and R/R boards meeting of June 13, 2001 to handle the aspects of Case #01-W4-0517, which is a legal action brought by former manager Grant Parker against the W/S and R/R boards and various individuals (Parker Lawsuit). Chuck Huddleson was appointed by the President to act as the R/R liaison with the Litigation Committee and to report such information to R/R that is not confidential, attorney work product or privileged.
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