Approved Rough Draft: 6/25/00
GLACIER VIEW ROAD & RECREATION ASSOCIATION

MEETING, JULY 15,2000

ATTENDANCE:

Mark Ahart - President

Tim Simpson - Vice President Peggy Bahus - Secretary

Merle Niehaus - Treasurer

Marilyn Buhrman - Asst. Treasurer

STAFF:

Dorothy Anders - Secretary

Kent Christen - Manager

(42) Property Owners

Mark Ahart called the meeting to order at 9:04 A.M

MINUTES: Tim Simpson moved to approve the minutes from the May 20, 2000 board meeting. Merle Niehaus seconded the motion. Motion carried.

TREASURER'S REPORT: (See Attached) Merle Niehaus reported on the year to date income. First report using the Yardi system; at this time the numbers ftom July I have not been verified Currently the Road and Recreation Association is in good shape.

COMMITTEE REPORTS

A. ACC: (See Attached) John Calhoun reported for the ACC one new home was approved, and the color change of another home and shed were approved. The denials consisted of four new homes, one garage, one deck and four other pending. Modular homes continue to be a problem. Plans are often incomplete, hand-drawn, and not buildable. Also, failure to build as approved. The recommendation will be fines. A letter was sent to the committee regarding a residence that is not in compliance with the ACC and they have never completed their building as far as decking and reseeding the property, a make shift shed was attached to the house. The neighbor complaining is requesting that they be allowed to have a 12 foot privacy fence in front of their home so that they will no longer be subject to looking at the disrepair. There was further discussion regarding fines, and how to appropriately deal with this situation. Kent Christen, manager, for Glacier View will began action with this property owner.

B. ECOLOGY COMMITTEE: Harry Corwin reported for the committee. Alvin Stark made the sign for the Ecology Demonstration Garden. Last Saturday 11 of the 13 members showed up to refurbish the Crellin Lake nature trail. There is continued effort regarding the Mountain Pine Beetle and various noxious weeds. Funds have been allocated for the spraying of noxious weeds. A property owner volunteered the use of his mower to mow the noxious weeds, as the Association's mower is not working. There was continued discussion regarding Mountain Pine Beetle and the need to have identified trees cut down and treated properly then removed, the Colorado Forest Service is still sending out the first letter identifying infested trees.

C. GLACIER GALS: July 18th there will be a social dinner. August 12th will be another workday, the meeting on the 15th the Glacier Gals will begin making items for the Greening of Red Feather. There will be another pancake breakfast in September.

OLD BUSINESS:

COMPUTER SYSTEM UPDATE: (See Attached) Peggy Bahus reported on the Yardi system once again stating that the Peachtree database had been severely damaged by the Y2K problem and should not be used for any reason, she produced a letter from CRT a private computer contractor. Peggy is currently believes figures from 1/2000 to 3/31/2000 calculated from Peachtree should be checked manually for correct calculations. Peggy no longer wants to be involved with the Yardi computer system.

TAPES OF BOARD MEETING MINUTES: (See Attached) The Board discussed the need to maintain the tapes of the minute's verses destroying the tapes after the minutes are transcribed and approved. Merle Niehaus moved that the recorded tapes be maintained for a minimum of three

years after transcription and approval Marilyn Buhrman seconded the motion. Motion carried.

NEW BUSINESS:

GVM MANAGER: The Association has hired Kent Christen as the new manager of Glacier View. Kent has a college degree in business administration and a minor in economics and water license. Kent has been employed with Glacier View for 2 years and is very familiar with the water situation in the 12'h filing. Both Boards did meet and it was a joint decision. Scot Niebur will be fulfilling Kent's place and the Association will be hiring for the Maintenance I position. Kent introduced himself and answered various questions from the membership. There was discussion regarding the consideration of reinstating the Rules Committee to establish guidelines, ethics and revise the By- laws. Keith Weeks and Peggy Bahus volunteered to review the By-laws and suggest the necessary changes. Some of the membership expressed a desire to hire a Parliamentarian to establish confidence that each meeting is properly and professionally facilitated. Mr. Corder requested that the Board revisit the schedule of the slash pile, the past manager did not keep the established schedule of rotation of the slash pile, and this issue has caused a serious problem. Kent informed the Board that the F250 would require a new transfer case and is continually requiring new tires, it is not what we need to plow and haul, the Board advised Kent to do further research and have solid figures to present to the Board.

AIR CONDITIONING FOR OFFICE: Marilyn Buhrman moved that an air conditioner_for the office be purchased. Merle Niehaus seconded the motion. Motion carried

LETTER MAILED TO BOARD MEMEMBERS - MIMI PEARSON: (See Attached) Mimi reiterated the purpose of the Committee of Accountability A) To insure that the Board of Directors is acting in the best interest of the association membership B) To provide a resource and platform for the independent and objective investigation of facts and information affecting all GVM owners C) To assist the Boards in their efforts to do their best in the service for the Community D) To work for the common interests of the Boards, the members and the staff E) To create long term continuity and stability in the governance of Glacier View Meadows. There was more discussion of hiring a Parliamentarian as overseer at Board meetings. Mimi deferred the meeting to Irish Slack. Iris Slack read from her prepared statement (See Attached). The Board and Membership collectively looked at ways of developing effective communication with and among the membership, one way would be our website, it was pointed out that this means of communication was dropped by the previous manager and needs t o be reinstated. Also discussed were the desires of the Ad Hoc committee to be come part of a sanction and designated committee by the Board of Directors, one opinion reflected that a neutral group be formed such as the Rules Committee which would be non-political. It was suggested to put things in a written format and present it at the next Joint Meeting.

Merle Niehaus moved to adjourn the meeting. Marilyn Buhrman seconded the motion. Motion carried.

Meeting Adjourned at 11:49 A.M

ADJOURNED

Respectively Submitted, Dorothy Anders, Secretary