GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
May 18, 2002
PRESENT:
Merle Niehaus-President
Marilyn Buhrman-Vice-President
Gus Eykholt-Director
ABSENT:
Gary Stanton-Treasurer
Chuck Huddleson-Secretary
STAFF:
Kent J. Christen
Betsy Hackman
CALL TO ORDER:
Merle Niehaus called meeting to order at 9:02 a.m. Quorum was established.
AMEND AGENDA:
Merle
Niehaus requested that the Nominating Committee’s topic of Dick Rosencrantz be added
under old business. He also mentioned that
Ted Blevins had a concern about traffic violations a.k.a. speeding on Glacier View roads
and that this should be added to new business.
REVIEW MINUTES DATED MARCH 30TH, 2002:
Gus
Eykholt moved to accept the minutes as presented. The
motion was accepted.
REVIEW MINUTES DATED APRIL 20TH, 2002:
Marilyn Burhman moved to accept the minutes as presented. The motion was accepted.
TREASURER’S REPORT: (enclosed)
Kent Christen read the report for Gary Stanton. Figures were discussed and found to be within normal limits.
MANAGER’S REPORT: (enclosed)
Kent Christen reported that Don Rogers had left Glacier View due to the lack of a benefit package. He stressed the importance of having benefits if we intended to retain long-term employees. Kent Christen also discussed the road work presently under way in the subdivision. He asked the public for patience with the grading process and reminded everyone to drive slowly over the rough roads, otherwise flat tires would be in their future. He reassured the public that the lakes would not be stocked with predatory fish despite rumors to the contrary. Kent Christen also stated that the lakes are for the community and that the public should feel free to approach anyone and ask for their fishing pass. In closing he mentioned that wells 100 – 150 feet are going dry and that we must continue to watch our water usage.
Gus Eykholt brought up a conversation he had had with John Calhoun about the presence of trash around Batterson Lake. Gus stated that Mr. Calhoun would be happy to put together a team of people to clean it up.
STATUS OF MANAGERS AUDIT REPONSE:
1) Master list 20% complete. September 1, 2002 date feasible.
2) Committees are all staffed, confirmed, and operational with approved charters except the A.R.C., which presented a proposed charter and was requested by the R&R Board to rewrite specific segments.
3) a) Safety inspection manual is in rough draft form
b) Complaint form was approved 4/20/02
c) New late fee policy was approved 11/17/01, blanket lien recorded 4/15/02
4) Master list of records and procedures and protocols 10%
5) R&R officers validated 2/16/02 for residual term 01-02
6) Glacier Viewpoint disbanded, Litigation Committee status tabled pending conclusion of Forum lawsuit.
7) Goldberg’s Rules of Order cited to the public, public informed all future meetings will be run under these rules.
8) Proxies, ballots, complaint form, etc. have been standardized with allowances for editing as needs arise in the future.
PUBLIC INPUT:
Judy Corwin mentioned the need for a bulletin board at Gate 6. She also stated a wish for the Board to establish guidelines like; having all postings signed and dated, and having a deadline of one month for something to occupy bulletin board space. The manager mentioned that the Board did not want to have this responsibility. Judy Corwin asked the Board if they would allow her to police the bulletin boards and post guidelines she had mentioned earlier on each board in the subdivision. The Board agreed to let her have this responsibility.
Jim Chisholm shared that the Glacier View website has had 3,500 hits and that for the first time the Viewpoint is on it before the annual meeting. Merle Niehaus thanked Jim for his efforts.
COMMITTEE REPORTS:
Ecology: Harry Corwin submitted the Ecology report (enclosed) for May 2002. Main items of interest were Larimer County noxious weed control laws being enforced within G.V.M.. He mentioned that the county will begin checking properties for noxious weeds in two to three weeks. Owners of infested properties will be notified with up to 2 certified letters informing them of their choices of how to handle the situation. If the owners do not respond to the letters, the county will acquire a right of entry and mow or spray the noxious weeds at the property owner’s expense. He appealed to the Board to consider how it might enforce the by-laws on this subject.
On another topic, Mr. Corwin announced a workshop that the Nature Conservancy will be hosting on June 8th, 2002 concerning horse properties and how to manage them. Kent Christen asked the Board if they would consider paying the registration fee for someone from the Ecology Committee to go. The Board agreed that they would take care of the registration fee for one person to attend the workshop.
The board discussed a specific mistletoe problem property and how to handle it. It was decided that a letter should be sent to the property owner and that if they don’t respond within 30 days they should have to shoulder the expense to have the mistletoe taken care of. Kent Christen said that he would look into estimates to have this type of work done and the issue was tabled.
ARC Committee: Kent Christen reported for Roger Sharpe.(report enclosed) Kent mentioned that Roger is researching the possibilities of changing the covenants and that he had informed him that this was a huge undertaking. He suggested that it might be easier to change the A.R.C. Rules and Regulations.
Rules
Committee: Jim Chisholm gave the report
(enclosed). The Rules Committee was in
unanimous agreement that the process of adjusting the “Dues Cap” by obtaining a
majority vote of the membership represented at the Annual Meeting is acceptable. He asked for action from the Board to give him the
go ahead with the Policy For Committees document (enclosed). Merle Niehaus pronounced it a good document, but
that the Recreation committee should be designated as a standing committee. Gus Eykholt moved to accept and approve the
document. Marilyn Burhman seconded it.
Unanimous in favor.
Glacier Gals: The Pancake Breakfast is Monday May 27th, Memorial Day from 7:00 a.m. to 11 a.m. Mary Caroll mentioned the need for volunteers and that a sign up sheet was up in the office. The club will also be having a potluck on May 25th and their Workday will be Saturday, August 3rd at 8:00 a.m., breakfast and lunch will be provided. The club is continuing to offer property address signs (reflective) and the fire department will be endorsing them at the annual meeting. They are considering offering lunch at the annual meeting and the Board was enthusiastic about the possibility. Mary said that it would be discussed at their next meeting.
Recreation: Gus Eykholt reported that the plans for the12th filing trail system are still in process and that he is taking a poll to see what the 12th filing residents think about the trails.
Fishing: See Manager’s Report
OLD BUSINESS:
See
Manager’s report. Kent Christen
mentioned that currently we are under budget for the special assessments. Gus expressed a wish to see the extra money put
into a CD to earn better interest.
NEW BUSINESS:
The Board discussed whether or not Dick Rosencrantz should be hired to oversee the ballot count at the Annual Meeting. The general consensus was that the nominating committee could be trusted to count the ballots. The Board also discussed the R&R delegation of a one year term and who should serve just the one year. Gus Eykholt moved that the candidate with the 3rd highest vote count should serve the one year term and if there happens to be a tie that the Nominating Committee would do a coin toss to break the tie. Unanimous in favor. The Board also talked over the speeding issue on Glacier View roads, but no action was taken.
EXECUTIVE SESSION:
Merle Neihaus adjourned the meeting at 10:40 a.m. The Board went into executive session to discuss personnel matters.
Meeting Adjourned