Approved 

Rough Draft 4/19//00

GLACIER VIEW

ROAD & RECREATION ASSOCIATION

MEETING, APRIL 15, 2000

 

 

 

 

ATTENDANCE:         Roger Shea – President                        Merle Niehaus - Treasurer

                                    Mark Ahart – Vice President                Marilyn Buhrman – Asst. Treasurer

Tim Simpson - Secretary

 

STAFF:                        Grant Parker - Manager                       Dorothy Anders - Secretary                                                                                        

                                    (17) Property Owners 

 

 

 

Roger Shea called the meeting to order at 9:05 A.M. 

 

MINUTES:   Tim Simpson moved to approve the minutes from the March 18, 2000 board meeting. Marilyn Buhrman second the motion. Motion carried. 

 

TREASURER'S REPORT: (See Attached)  Merle Niehaus reported on the year to date income.  We are nine months into the year and there are no surprises. Grant clarified that the Multiperil Insurance expense included all of our insurance costs not just auto insurance. At this time we are transferring costs in to our new computer system and we are within $200.00 of balancing. We should have all accounts entered and balanced in the new system in 2 weeks. As of April 14, we have collected $53,000.00 in back dues.

 

ADOPTION OF PROPOSED 2000-2001 ANNUAL BUDGET – EFFECTIVE JULY 1, 2000: Merle Niehaus made the following correction to the budget: page 3, line 42 the corrected cost is $498.00.  Line 142 Building Expansion is the allocated budget expense for R&R, W&S expressed interest in paying for a prorated share of cost for maintenance expense. Merle Niehaus moved to approve the budget for the 2000-01 fiscal year. Mark Ahart motioned to second the motion. Motion carried. Merle Niehaus did reassure the membership that “as of July 1, 2000 we will start with a clean slate our budget figures will match our bank balances. 

 

A.                 ACC: (See Attached) John Calhoun reported for the ACC, 1 shed, 2 garages, 1 deck  was approved as is. Issues pending included 2 homes and 4 sheds, items denied were 2 homes and 1 garage. Modular homes continue to require substantial and expensive  changes to the appearance to fit into the setting of Glacier View. One modular company left behind the trusses in the 12th filing, which could pose a hazard. Grant has sent a letter to the contractor  asking him to remove the trusses and gave the contractor a deadline to remove the trusses, if this is not done our maintenance staff will remove the trusses and we will bill the owner for our expense. The Committee is still searching for a solution to the multi-door garages  which present a problem of appearance, especially if they are outsized in relation to the house. In Filing 5 we had an issue where the owner begun excavation with out permission this is an ACC issue as far as disturbing the land, this is also a Water & Sewer issue due to the water augmentation plan, evaporation, impact on Gordon Creek and impact on Riddle Lake. Grant contacted Shawn Hoff, the Water Commissioner, after an on-site inspection it was decided that the Army Corps of Engineers would be contacted to do an impact study and determine an outcome, the results would then be forwarded to the Glacier View Associations.  A meeting of the ACC and the R & R Board is scheduled for this afternoon to revise and finalize the changes to the ACC Rules & Regulations and an effective date.    

 

B.                 ECOLOGY COMMITTEE: (See Attached) Grant introduced Harry & Judy Corwin of the Ecology Committee to the membership. Harry Corwin  stated the Ecology Committee’s position on the use of Curtial to control Canada Thistle. Curtail has four important advantages over other herbicides:

 

It is not necessary to pre-cut the emergent thistles prior to the application of Curtail.

 

Curtail is much cheaper to use compared to other herbicides.

 

Curtail frequently offers 100% elimination of noxious weed after only 2 application (one application per year).

 

Curtail is highly specific, only acting on three plant families—one being the thistle family.

           

Curtail is a growth regulator and not metabolic inhibitor which ensures a low environmental impact.  Some questions from the membership included how long it has been in use and the impact on wildlife and ecosystem.  Roger Shea requested that Grant consult Mason Mitchell, the Associations Attorney, regarding any issues that may arise from the spraying of our common areas.  If we chose to use Curtail we would be assuming the position it is safe to use.  Pine trees that are infested with beetles are continuing to be marked and owners are made aware of the various options for control available. 

 

C.                 GLACIER GALS: Diane Morison reported for the upcoming Glacier Gal events, on May 29th the Annual Pancake Breakfast will be held, the May potluck date may be changed due to the busyness of that weekend.  Kent Christen will be attending the next Glacier Gals meeting to discuss the upcoming renovation of the current Fire Barn.

 

MANAGEMENT ACTION ITEMS: (See Attached) Grant highlighted action items for the month of March, met with the monthly ACC Committee meeting and the Ecology Committee, conducted 10 site inspections, pursued legal issues regarding suits for judgment, and responded to an accident on Iron Mountain Road.  On May 16 we will have 3 County Commissioners attend a open forum type meeting with Glacier View residents to answer various questions pertaining to taxes, and Eiger Road.  Michelle Matkins, the Yardi specialist decided against training the GVM staff for reasons unknown.  We are still experiencing problems with the micro kernel database and have purchased a program Pervasive to assist the Yardi program hopefully this will resolve the problems we are having. 

 

CORRESPONDENCE: (See Attached) The Board reviewed a letter from Lorene & Kevin Wilson requesting a time extension for use of their trailer while they complete construction, the Board decided they were far enough along and enclosed that a formal decision was not needed.  The Board requested that Grant check into the rumor that there will be a propane staging area on Sagert’s property.  The Board questions why GVM removed the Cottonwood Hollow sign when neither party was a Road & Recreation member, this was done as courtesy there was not a motion to send a bill to Mrs. Snyder. The Nominees for the June 2000 elections were as follows: Merle Niehaus, Joseph Anders, Peggy Bahus and Stan Przygoda the Board had no objections to the candidates. 

 

OLD BUSINESS:

  

  1. COMPUTER SYSTEM UPDATE:  Discussed during management action items.          

 

B.   BYLAW AMENDMENT LEGAL OPINION: (See Attached)  Roger Shea read the letter sent to us by the Attorney Mason Mitchell  regarding a proposed By-law change to remove the dues cap by  adopting language from the State Statue. In order to change this By-law we would need a special meeting of the membership or at the Annual Meeting where we would have a quorum of 30 members and we would need 2/3’s vote to change the dues cap By-law. It was decided we will have a Special Meeting in September. Merle Niehaus moved that we have a Special Meeting September 23, 2000, at 9:00 am, with 30 days prior notice sent to membership. Mark Ahart seconded the motion. Motion carried. 

 

NEW BUSINESS:

 

A.     ANNUAL MEETING NOTIFICATION:  The Board decided to sent notice of the Annual Meeting by first class mail along with the updated ACC Rules and Regulations.

 

Meeting Adjourned at 10:45 A.M.                                 

 

ADJOURNED

    

Respectively Submitted,

 

 

 

 

Dorothy Anders, Secretary