PRESENT

Tim Simpson-President

Gene Carroll-Vice-President

Merle Niehaus-Treasurer

Peggy Bahus

ABSENT

Marilyn Buhrman-Asst. Treasure, Secretary

STAFF

Kent Christen

CALL TO ORDER

Tim Simpson called meeting to order at 9:00 A.M.

REVIEW OF MINUTES

Merle Niehaus moved to approve the minutes as written, Gene Carroll second. UNANIMOUS.

TREASURER’S REPORT

Merle Niehaus gave a report thru February, 2001. Handouts were furnished to the public. All financials accurate and reconciled to date, percentages expenditures to date at 61.1% overall at the 9 month increment. All line item categories reflect reasonable percentages with the spring season imminent (work in specific categories increases the last quarter weather permitting). Dues collected at 92.1% to date.

MANAGERS REPORT

Work Day has been set for Saturday, August 4^th, 2001. Work will progress on buck and rail fence, signs, and various community projects. A volunteer group is slated for trails and buck and rail, trails on the weekend of April 21^st and April 28^th.

The 2001-2002 Capital Road Maintenance Budget is proposed with the focus on major road reconstruction rather than rebasing isolated areas. All the main roads each filing need major ditch work and the drainage re-established.

Water and Sewer will split the office cleaning costs with Road and Recreation, new picnic tables are budgeted for all three lakes.

The Fire Barn retrofit will begin in April, with the first phase the new concrete floor and water line installation. The Board took no further direction on funding, the Glacier Gals have committed $3000.00 to further the project.

The manager reiterated the current status of rough roads is a priority, major maintenance will ensue at full spring thaw. Maintenance of roads in their frozen state is extremely hard on equipment.

GLACIER GALS

Currently meeting in more of a social format, still the 3^rd Tuesday of the month. Call Robyn Phillips for information at 493-9371. The Pancake Breakfast is scheduled for Memorial Day, May 28^th, 2001. They petitioned the public, they need help to haul the recycled aluminum to town. The club restated their commitment to partial funding of the Community Building to the amount of $3000.00.

BUDGET COMMITTEE

Gus Eykholt reported on the current status of the committee. The carryover from 99-00 was larger than expected by an estimated $35,000.00. The committee recommends Road and Recreation pay off the blade and computer with these funds to forgo interest. He requested that the Glacier Gals and the Ecology Club submitt formal estimated budget dollars required for their 2001-2002 maintenance needs. The rough draft will be ready for review April 13^th, 2001.

Issues remained on budgeting for the repair of Riddle Lake, stone work at the main gates, fencing at the recycle center, and the scope of future recreation expenditures.

A.C.C.

John Calhoun submitted an omission in the June-2000 revision of the A.C.C. Rules and Regulations that stated overall building size must meet a 1:2.5 length to width ratio. This will insert in all new applicant information effective immediately, the copy to be called revision 3, 2001.

Discussion held on implementing an effective and efficient closure process to all development, purpose to monitor and ensure building is completed as approved and on time.

Also discussed were effective means to enforce compliance and a consistent and uniform fine structure that will be applied upon violations.

OLD BUISNESS

The By-Laws will be reviewed by the Board, version 4 is the final rough draft. After Board recommended changes it will be submitted to an attorney for review, then policy will be instated as to their implementation.

The Board tabled the scope and focus of the Road and Recreation audit until the trial transcript can be reviewed.

Merle Niehaus moved to payoff the blade and computer, first exhausting funds allocated in capital reserve for each, and the balance out of the operating budget. Peggy Bahus second. UNANIMOUS.

The interest saved over the life of the two notes totals to SEE DEEE

The S.I.A. Management Group has proposed to allocate funds to focus road repair on the S.E. corner of the 12^th filing, lower sections of Horse Mtn. Dr. they have petitioned

The Road and Recreation Board for approval of such and a consensus that G.V.M. will forestall repayment on monies owed for its road maintenance to date relative to developer default.

The Board requested a budget analysis before giving formal approval on the proposed road maintenance project.

A capital allocation was made from the Operating Budget to the Road Assessment Budget in the amount of $30,285.00. These funds expended in prior years were determined to be the responsibility of G.V.M. in operating reserve, not special assessment improvement projects.

The notice for the Special Meeting on April 28^th, 2001 has been challenged by the Forum, who claim it as invalid prior to mailing. The Board declined any comments.

Merle Niehaus to adjourn, Peggy Bahus second. UNANIMOUS.