|
|
|
Approved
Rough
Draft 3/21//00 GLACIER VIEW ROAD & RECREATION
ASSOCIATION MEETING, MARCH 18, 2000 ATTENDANCE: Roger Shea – President Merle Niehaus -
Treasurer Mark Ahart –
Vice President Marilyn
Buhrman – Asst. Treasurer Tim Simpson - Secretary STAFF: Grant Parker - Manager Dorothy Anders -
Secretary (15) Property Owners Roger Shea called the meeting to order at 9:00
A.M. MINUTES: Marilyn Buhrman moved to approve the minutes from the February 19,
2000 board meeting. Merle Niehaus seconded the motion. Motion carried. TREASURER'S
REPORT: (See Attached) Merle Niehaus
reported on the year to date income. We
are eight months into the year and there are no surprises. Grant included two
invoices from Monroe Excavating noting an increase in the unit price of road
base. Mr. Monroe indicated the increase in product is due to the rising gas
prices. The Board did not comment on this issue. The status of the association
is good at this time. A.
ECOLOGY
COMMITTEE: Grant provided the membership with a list of Mountain Pine Beetle
control treatment contractors for our area.
B.
GLACIER
GALS: Nothing new to report, Glacier
Gals will be making decisions about the future of the fire barn once the GVM FD
moves into their new building C.
ACC:
(See Attached) At the last meeting three homes, one addition and two garages
were approved, there is one pending issue and two homes that were denied but should
be approved with modifications. John Calhoun presented the revision of the ACC
Rules and Regulations these changes would make the job of the ACC much more
concise. The revised ACC Rules and Regulations would be directly derived from
the Covenants, which would put the ACC on a much sounder legal and enforcement
basis. Important issues addressed would be an upfront section telling property
owners how the ACC derives its authority and why property owners must make
architectural applications. Roger Shea requested that the Board review the
changes and give feedback to him by March 26, in order for John to communicate
the changes to the ACC committee members at the April 5, meeting. D.
BUDGET
COMMITTEE REPORT: Gus Eykholt thanked
the committee members and addressed the following issues: Fist, recommend a standing Road Committee
that would be overseers of which roads need maintenance and/or construction,
finish the current special assessment road plan and track costs. Second, we
could all benefit from a Recreation Committee, this committee could best decide
which recreations would benefit our community, hiking trails, basketball courts
etc. The two committees could be very
productive tools for the community as well as helpful to the next Budget
Committee for proper allocations of funds. The last recommendation is how to
implement a dues increase with the current language in our By-Laws. There was
discussion regarding changing our by-laws to reflect language in the Colorado
Common Ownership Interest Act, which would remove the cap which controls the
ability to have a dues increase. This is to be discussed during the Executive
Session. MANAGEMENT
ACTION ITEMS: (See Attached) Grant highlighted action items for the month of
February; met with the ACC committee to review and discuss changes and revision
of the ACC Standards, met with the Budget Committee five time, researched
information on expenses and projected actuals and the development of monthly
reports on road maintenance. The computer transition is progressing, we have
experienced some hardware problems; currently, all issues have been addressed,
and it appears we are over a majority of the rough spots. Grant made the Board
aware we may go as much as 1,000.00 over budget, due to additional training required
so that we might utilize the Yardi software to its fullest potential. Michelle
Matkins is the Yardi specialist we have contracted and is very knowledgeable of
the software, accounting, and associations related applications. Her expertise
canl save the staff valuable time. CORRESPONDENCE:
(See Attached) A letter was sent from our Attorney to Landis Clark and Poudre
Valley Coop regarding our objection to the proposed location for the storage
tank and transfer station. It is Glacier View’s understanding that Poudre
Valley Coop intends to include an 18,000-gallon propane tank, a permanently
parked truck, 10 ft high razor wire, sodium vapor perimeter lighting, a large
concrete slab and numerous spare tanks and sundry equipment at the staging area
right off the 74 E. Highway. In addition, our attorney, Mason Mitchell
addressed the issue of speed control as determined by the operative documents,
such as the covenants, rules and regulations, bylaws, and articles of
incorporation the interpretation is as follows: Do not allow individual lot owners to install speed
controls. Do not cause the association to
install speed controls. If the Association elects to install speed controls,
do so properly with the advice and assistance of an expert consultant, such as
a highway engineer. Include such proper signage as part of the speed
controls as may be recommended by the expert consultant. A
letter sent to the property owner, who did install “speed trenches” in front of
his property requesting that the “speed trenches” be removed and the road
restored to its original condition. OLD
BUSINESS:
NEW
BUSINESS: A.
SPEED
CONTROLS - Letter from Attorney discussed during correspondence. Meeting
Adjourned at 10:15 A.M. ADJOURNED Respectively Submitted, Dorothy Anders, Secretary |