GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
December 14, 2002
ROLL CALL:
Chuck Huddleson - President
Larry Peterson -Vice-President
Robert Naftzger – Secretary
Gary Stanton – Treasurer
Frank McCormick - Director
STAFF:
Kent J. Christen
Betsy Hackman
CALL TO ORDER:
Chuck Huddleson called meeting to order at 9:04 a.m. All were present.
AMEND AGENDA:
Agenda was amended to add under Old Business D. Speed Control, and under Approval of Previous Minutes, Joint November 16, 2002.
REVIEW MINUTES DATED October 19th, 2002:
The minutes were accepted as submitted.
REVIEW MINUTES DATED November 16th, 2002:
The minutes were accepted as submitted.
TREASURER’S REPORT: (enclosed)
Gary Stanton gave the report on the financials. He stated that the checkbook is balanced, and that 41% through the year we have 94% of the collections completed. The report was accepted as submitted.
MANAGER’S REPORT: Tabled
PUBLIC INPUT: None
COMMITTEE REPORTS:
Architectural Review Committee: Roger
Sharpe reviewed his report for the Board. (enclosed) He briefly touched on the newly proposed Rules and
Regulations. Chuck Huddleson stated
that there is extensive work to be done on the Rules and Regulations and that
we would need to enlist an attorneys help and advice in how to give the ARC
greater enforcement powers. He also
stressed that we may have large legal costs if we pursue foreclosures. Due to the complexity of the Rules and
Regulations, Chuck suggested that the issue be tabled. It was decided that the proposed ARC and
Rules and Regulations charter would be reviewed at a work session on January 18th
after the Joint Board meeting. It was
also decided that Frank McCormick would talk to the Ecology Committee about
taking on the responsibility of handling pine beetle, mistletoe, and horse
grazing issues and report back at the work session.
Rules Committee: Jim Chisholm submitted a report, an audit action plan, and an audit report for the Board to review.(enclosed) He stated that the audit report found 4 items that were in non-compliance and proceeded to identify these by reviewing the action plan. He asked for a motion to approve the action plan. He also brought to the Board’s attention the new charter and the ATV proposal that were submitted at a prior meeting. The Board decided to table the charter and the ATV proposal to the next Joint meeting on January 18th. The audit report and action plan were put aside to be reviewed directly after the current meeting. Gary Stanton moved to accept the Action Plan. Motion passed – Unanimous. Jim stated that the existing charter could be used until the new one is instituted. Gary Stanton acknowledged the work of the Rules Committee and Chuck publicly thanked Gus Eykholt for his work.
Recreation/Trails: Gus Eykholt had no formal report, but stated that all trails proposed by the committee are complete and that new maps are available at the office and in boxes by the trailheads. He also publicly thanked Frank McCormick for his trail signs.
OLD BUSINESS:
A) ATV Rules and Regulations:
Lou Klamm stated that, in his opinion, a safety program was needed for kids and that he would volunteer to offer a safety course. Jim Chisholm clarified what an ATV is and that his proposal from the Rules Committee determined that the parents are responsible for the conduct of their children. He also stressed the need for a registration program for ATV’s. Jamie Franklin stated that he was willing to help with the safety course. Justin Franz said, that in his opinion, the problem truly lies with speeding drivers of cars. After discussion on speeding, Chuck Huddleson stated that the Board has two responsibilities on this issue; first to mitigate injury to others and two to develop rules for safety and maintenance. He also stated that ATV safety is the parent’s responsibility, but that we have negligent parents to consider. He continued by stating that ATV’s should have flags. Jim Chisholm stated that the Rules Committee has addressed all of these issues and that we need to come up with a proposal to submit to the public for their input. Gus Eykholt stated that ATV’s should be registered and the office should give out safety guidelines. Chuck Huddleson stated that he thought Jim Chisholm should spearhead the ATV issue and write up some rules and regulations. Jim agreed to do this.
B)
Greenbelt Policy – Tabled
C) Benefits – Bob Naftzger – Tabled to executive session
D) Speed Control – Frank McCormick spoke on this issue. He proposed installing speed bumps on specific sites on Glacier View’s roads, and speed limit signs. He suggested this due to recent accidents within the sub-division. Frank McCormick made a motion that the General Manager be instructed to install speed bumps at locations he sees fit and post speed limit signs, and take public input for other possible sites. After discussing the issue the Board took a vote. All were in favor except Larry Peterson who was opposed. Motion passed.
NEW BUSINESS:
A) Discussion of Revocation of Building Application Filing 9, Lot 33 Fanjoy – Roger Sharpe stated that the Fanjoy’s have been a continuing problem dating back a few years. In his opinion he believed that they will never finish their house. The Board discussed the protocol for the situation and Chuck stated that we need to notify the Fanjoy’s and have a hearing with the ARC and the R&R Board to make a decision. Chuck asked for a list of violations from Roger and for the office to send a certified letter to the Fanjoy’s. The Board decided to have the hearing on January 18th at 8:00 a.m.
B)
Discussion on Revision/A.R.C. Rules and Regulations – Tabled
C) Discussion on Transfer Fee/Refinance – After a brief discussion it was decided that the fees are justified.
D) Assessment Delinquency Collection/Foreclosure – Chuck Huddleson reported that we have 2 delinquent accounts being pursued in small claims court. One problem we’ve encountered is serving one property owner. If papers can’t be served then the court has no jurisdiction, and that is why foreclosure is the best option in Chuck’s opinion. He stated that after consulting with our attorney the fees to pursue this course of action would range between $1,700.00 - $2,200.00. He explained to the audience and Board that GVM would own the foreclosed lot and have to sell it. Bob Naftzger suggested a fund for foreclosure, so that any money made from the sale of lots would be used to fund other future foreclosures.
Chuck recommended foreclosure, but pointed out that legal cost might be high and the Board would have to prioritize and take things on a case by case basis. He also stated that more research would need to done and that we should try to obtain a flat fee estimate from the attorney.
E) Projection of Attorney’s Fees - *see D) above
F) Snowplowing/Slippery Roads – After some discussion the Board figured that if GVM were to sand and gravel the roads the snowplowing budget would be overextended. They decided to use these techniques only in emergency circumstances.
Rules Committee – Action Plan Review- Jim Chisholm presented the Rules Committee Audit Action plan to the Board (enclosed). He identified areas that need to be addressed by the office staff in order to satisfy the audit. A few deadlines were decided for certain items on the audit and are as follows:
3/30/02 – All Charters to be in and approved
3/30/02 – Motions to be updated and uniform
4/30/02 – Review Recreation Committee charter and peruse for overlap with the Glacier Gals.
Meeting Adjourned 12:50 p.m.
EXECUTIVE SESSION:
The Board discussed personnel matters.
Executive session was adjourned
and the Board went into regular session.
Bob Naftzger moved to approve the benefit package as proposed, with
W&S concurrence, to take effect by January 1st, 2003. –
Unanimous – Motion passed. Bob
Naftzger moved to approve the promotion for Betsy Hackman from Secretary to
Executive Assistant at the rate of
$11.00 per hour. The one year annual review date will commence from
12/18/02 – Unanimous – motion passed.
Meeting Adjourned