GLACIER VIEW MEADOWS

ROAD AND RECREATION ASSOCIATION

DECEMBER 15^th, 2001

 

Approved 1/19/02

 

PRESENT:

Jack Reynolds-President

Merle Niehaus-Vice President

Gary Stanton-Treasurer

Chuck Huddleson-Secretary

Gus Eykholt-Director

 

STAFF:

Kent Christen

 

CALL TO ORDER:

Jack Reynolds called the meeting to order at 9:06a.m.  Quorum was established.  Agenda amended for the appointment of Gus Eykholt as interim Road and Recreation Board member thru term end 2002 (see attached) per Colorado Statute.

 

APPROVAL OF MINUTES:

Gus Eykholt moved to approve minutes dated November 17^th, 2001.  Unanimous.

 

TREASURER’S REPORT:

        Gary Stanton presented financials Y.T.D. (see attached) collection at 92%, spending within Y.T.D. %.  The S.I.A. funds reimbursed to Road and Recreation targeted for 12^th filing road improvement are to be put back into the special assessment.  Gus Eykholt moved the reimbursement from the S.I.A. in the amount of $33,297.00 be deposited directly into the Special Assessment Road Account.  Unanimous.

 

MANAGER’S REPORT:

        Water line pulled Fire Barn, bath installed, ready for texture/trim.  Next phase seal floor, then kitchen cabinets.

        Discussion requested on remaining two garage doors, manager felt we need that access/openness for the annual meetings.

        The second major assessment of properties was conducted by A.R.C. personnel on Thursday, December 13^th, 2001.  Twenty properties were noted, most with minor infractions.

        Please note covenants state vehicles must be operational, no limit on the number of such.   Needs attention in the future.

        The A.R.C. recommended four properties for covenant violations, three involved abandoned vehicles, response on all.  Recommended the full thirty days before any action as all have stated intended compliance.  None have approached for a hearing process to date.

        The Cub Scouts Pack 86 has been sponsored again, the new Girl Scout troop has not yet approached for formal sponsorship.

        The Christmas tree sale was not the huge success envisioned, estimate 12 sold, $120,00, possibly earlier start next year, more advertisement.

        Twenty Driveways signed to date, all release forms remitted.  Most clients selected over 6”, a few over 12”.  Revenue to fund snow removal costs.

        Slash pile not yet burned, need snow.  Permit is in place.  After burn location will go into scheduled rotation to Gate 3.

        Alternate site 12^th filing will suffice with access improvement.  This puts approved sites at total of four.

        Please note new clinic proposed in Red Feather Lakes, Wexelman??? Info forthcoming.

 

COMMITTEE REPORTS:

        Discussion held on A.R.C. fine procedures.  Full committee to give recommendation, appeal process back to Board.  Four properties have been cited, 30 day appeal process, if still not in compliance fines to be levied.

        Abuse of camping tenure and abandoned and/or excess vehicles continues to be a problem within G.V.M.

        The Rules Committee completed the management audit and will give a report to the Boards on policies and procedures recommended for attention/review.

        The Boards will reciprocate with an action plan to address areas of concern.

        The Trails Committee gave an overview of short term and long term projects (see attached).  Under consideration completion of a final trail in the 8^th filing (currently Riddle but confusing because of location) to be named at a later date.  Future projects to focus on a trail system within community greenbelts central to the 12^th filing, work to commence summer 2002.  Maps available at office and trailhead signs donated by Frank McCormick.

        Glacier Gals Christmas party a success.  Old Fire Barn renamed “ The Mountun Meetun Place” winner of naming contest Jean Weeks.  A $25.00 gift certificate was awarded.

        Next major Glacier Gals project Property Address signs, info in next Viewpoint.

        Merle Niehaus moved to accept Trails Committee Charter, Gus Eykholt abstained, motion passed.

 

OLD BUSINESS:

        Gus Eykholt moved to appoint Merle Niehaus as Road and Recreation Vice-President.  Unanimous.

         Merle Niehaus moved to ascend Jack Reynolds to President of Road and Recreation.  Unanimous.  Thanks was expressed to Jack Reynolds for assuming President duties during the vacancy.

        The G.V.M. Fire Department lease on the old fire barn tabled until after the Fire Dept. Board meeting in January, lease specifics discussed then.

        Merle Niehaus moved to adjourn to Executive Session.  Unanimous.

        Regular session resumed at 11:15a.m.

 

NEW BUSINESS:

        Covered in Manager’s Report and S.I.A. motion above.

 

Gus Eykholt moved to adjourn.  Unanimous.