GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
November 19, 2008

ROLL CALL:

Rick Snow – President
Linda Adams – Vice-President
Mike McKay – Treasurer
Jack Carroll – Secretary (absent)
Jere Wallack – Director

STAFF:

Steve Horsmon
Mary Keller
Gary Ellerman

CALL TO ORDER:

Rick Snow, President, called the meeting to order at 3:45 p.m. All were present except Jack Carroll whom had an excused absence. A quorum was established.

REVIEW AGENDA:

No amendments

APPROVAL OF MINUTES DATED: October 15, 2008

Rick Snow moved to approve the minutes as written. Unanimous-motion passed

TREASURER’S REPORT: (Please see the Office for attached/enclosed as none were provided with these minutes)

Mike Mckay presented a synopsis of the financials for the Road and Recreation Association.    Road and Recreation completed the fourth month or 33.3% of f the fiscal year. As planned, the Operating Road Maintenance Expense line item is still running a little high due to road base materials used for road improvement projects.  It was also noted that the trash budget carry forward is $13,216.00. The manager asked the board members for ideas or suggestions in improving the trash facility. The Board reviewed the Treasurer’s report no objections were noted.

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

General Office and Budget Updates:

  1. Deanna has filed 17 new liens against delinquent GVM properties for a total of 27.  Six properties are in collections.
  2. Mary has collected about 80% of the 2007 GVM meter readings.  Most of the remaining properties are either vacant or part-time homes which have not responded.  A smaller percentage are full-time properties which have not yet paid dues and submitted meter readings.
  3. The employee holiday bonus of $250 ($125 per Association) and extra holiday approved in 2006 is planned again for this year pending board agreement.  The “Benefits” line item in both budgets has funds to support this.
  4. Steve received some Employee Handbook examples from Jerry Wood.  Working on a new rough draft using one of the examples as a template.  We need to add a section about medical leave and return-to-work policies.  This became evident as Gary and I discussed his possible surgery.
  5. Fire Station #2 lease expires in 2012, but a 3 yr. notice is required if we do not plan to renew it.  GVM can make good use of this building.  Steve recommended giving notice to not renew the lease by this July, 2009. 
  6. In past meetings, we have discussed remodel vs. rebuild ideas for the GVM main office.  The office is badly in need of new carpet and windows.  A possible log porch cover could be planned for next year.  Steve suggested that the board think about the options for a January new business discussion.

Road and Recreation Association

  1. Received more quotations on gate sign ideas.  Using a dimension of 8 feet by 16 inches, quotations are as low as $180 per sign for a quantity of 22.  More discussion on this topic to be had under New Business.
  2. Lynn completed a lot of maintenance items including new outhouse doors at Gate 8, many new signs, fence repairs, new propane line and roof leak repairs above the Mountain Meetin’ Place, installing new electrical outlets for equipment block heaters, and two new weatherproof gravel boxes for evaluation this winter.
  3. Began follow-up on camper and vehicle violations from last fall.  Thanks to Jerry Blanz for spending a lot of time driving around to survey and photograph the status of violations.  We will be sending letters as needed.
  4. Gary is proposing a way to clean up roadside trees where there are grading and visibility problems.  We could rent a large chipper and trim limbs and remove small trees while chipping at the same time.  The chips would shoot off the road.  We should give this a try next spring.
  5. Prepared the Gate 3 greenbelt area to be opened after the 12th Filing slash pile is burned.

COMMITTEE REPORTS:

Architectural Review Committee (A.R.C):  Jerry Blanz, Chairman, presented the report.

Jerry volunteered to use his GPS and software to survey the water and sewer system. Jerry asked the board to consider purchasing a GPS unit and software as it would be an asset to Road & Recreation and Water & Sewer. 

Glacier Gals: Ginny Blanz, President, presented the report for the Glacier Gals.

Ginny discussed recycling efforts and the fact that recycling of aluminum is up but they are only earning about .35/lb. opposed to the .55/lb. they were getting last month. She finished the report by inviting the membership to the Christmas party and gift exchange on December 27, 2008.

OLD BUSINESS:

None

NEW BUSINESS:

  1. Discussion of new gate sign proposals. Options for replacing the signs at a reasonable cost were discussed.  Any new signs should complement our mountain surroundings while being as maintenance free as possible. Ginny Blanz offered to help design a snow capped mountain background for the signs. The signs discussed today will cost $7, 754 for 22 signs. Further discussion tabled until the January meeting.

PUBLIC INPUT:

There were questions concerning Riddle Lake and why are the water levels so low. It was noted that the water level is so low, that the water hydrant the fire department installed in the lake is not useable. The dam has been inspected for leaks and the water does not appear to be leaking through. 

A resident brought up the fact that Bald Mtn Dr. is very rough and appears not to have been graded.  It was explained that the road has been graded but does not hold because of low moisture and speeding vehicles.

Rick Snow moved to adjourn at 4:45am. Unanimous-motion passed