GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
November 16, 2005


ROLL CALL:
Robert Naftzger – President
Larry Peterson –Vice-President- absent
Jim Doran – Treasurer
Linda Adams – Secretary
Jack Carroll – Director

STAFF:
Steve Horsmon
Gary Ellerman

CALL TO ORDER:
The meeting was called to order by Bob Naftzger, President, at 7:16 p.m.
All were present except, Larry Peterson who had an excused absence, and a quorum was established.

REVIEW AGENDA: Add B: Sign for service dog

REVIEW MINUTES DATED: September 20, 2005
The minutes were reviewed and accepted by consensus.

TREASURER’S REPORT: (See enclosed)
Jim Doran gave a synopsis of the financials. The report was accepted by consensus.

MANAGER’S REPORT: (See enclosed) Steve Horsmon gave the Manager’s Report
General Office and Budget Updates:

  1. Viewpoint newsletter articles input to editor. Goes to print week of 11/21.
  2. Roll-Off dumpster service extended to 11/1/05. Total collected since May was $2,456 with expenses of $2,769. Variance due to Association usage and allowing one household to dump without charge to resolve ongoing ARC non-compliance problems.
  3. Began process of recording and tracking progress on all covenant violation actions for 2005. See spreadsheet provided.
  4. Sent November late notices for W&S dues. Picked 3 properties delinquent in dues as candidates for possible foreclosure. Sending account ledgers to attorneys for initial "Ownership & Encumbrance" review to determine if foreclosure is a viable option.
  5. Requesting input from both boards on the idea of trading residents labor to help pay dues. We have discussed this with one interested resident. By consensus the Board approved concrete work being done by resident providing they have proof of insurance.

 

Road and Recreation Association

  1. Evaluated road grading device with manufacturer and R&R board. Decision was to purchase the Road Boss for $2200. This will allow us to address problem areas and courts more frequently.
  2. We plan to address the long discussed issue of providing some cover for mailbox pedestals. Postmaster claims this was part of the original agreement with GVM when pedestals were installed. For this year, I would like to build a cover for Gate 8 pedestal only. We also would like to have a small asphalt pad laid in front of Gate 6 pedestal for a long term fix to the mud problem affecting residents and mail carriers.
  3. Completed excavation and reseeding of last recreation area feature. Playing field and parking areas were done using the remaining deep bury machine rental time. Thanks Gary, Jerry, and Lynn.
  4. Maintenance shed "lean to" idea on hold. Requesting R&R board input on idea to put funds toward larger structure which could become new meeting/social function area. Steve also requested permission from both boards to look into the cost of a larger structure. The Boards agreed by consensus to allow GVM staff to look into the cost of a community building.

COMMITTEE REPORTS:


A.R.C: Bob Isaacson presented the report for the ARC committee. The ARC received two applications in the month of November, one fence and one shed, and both applications are approved. Bob discussed a prospective landowner, and that they would like to build a house utilizing alternative power, i.e., solar panels and a wind generator. Bob stated that during recent audits the ARC turned in several violations and the manager mailed residents a notice of violation.

Rules Committee: John Sandorf, accepted appointment by the Boards to chair the Rules Committee. John’s first point of business is to restate the charter and rules committee. The next point of business is to address the need to perform the management audit. He stated that the rules committee should be made up of 3 people including him self. John also believes this same team should be the Audit Team. There was discussion that a Vice-President from each board would be invited to attend Audit Team meetings as ex-officio members.

Ecology Committee: Judd Adams spoke for the Committee. There is a Grant of $2,000.00 offered by Larimer County that the Glacier View Trails and our noxious weed program may qualify for. Judd Adams has taken the initiative to complete the grant application. Judd also presented a synopsis of committee plans to control noxious weeds, at an estimated cost of $3,000. The Grant request is for $1,336.00 for equipment, herbicide and GPS units.

OLD BUSINESS:

None to discuss

NEW BUSINESS:

A. Saddle Creek Ranch RLUP- request letter from Boards (see letter provided by Don Weixelman) Road and Recreation to address sections A & B.

Steve pointed out that Mr. Weixelman left out an important word, see item A

Road Maintenance – Our understanding is that you will (?) the seven. Steve told Mr. Weixelman in a voice mail that the missing word should be require. The Board agreed to item A: The seven new owners are required to be full members of the Road & Recreation Association, providing that there will be no new roads to maintain.

Steve agreed to write a letter addressed to the Larimer County Rural Land Use Center stating this is correct. On the subject of item B: The Board by consensus agrees that Glacier View has no interest in building the proposed lake.

B. Service Dog Sign: "Caution Service Dog in use" The Board agreed by consensus that they have no objection to a resident placing a sign stating such on the road easement. (Note the manager will ask the resident to complete an ARC application for the sign, and present it to the committee for review).

PUBLIC INPUT:

There was some discussion concerning the noxious weeds in the Saddle Creek Ranch RLUP.

Meeting adjourned at 7:45pm