GLACIER VIEW MEADOWS

ROAD AND RECREATION ASSOCIATION

November 15, 2003

ROLL CALL:

Larry Peterson - President

Frank McCormick-Vice-President (resigned)

Robert Naftzger – Acting Vice-President

Tom Hackman – Treasurer

Betsy Hackman – Director

STAFF:

Kent J. Christen

Mary Keller

CALL TO ORDER:

Larry Peterson called the meeting to order at 9:03 am. All were present.

REVIEW AGENDA:

Kent Christen asked that we move New Business; 9B. Appointment of Vacant Chair to the top of agenda. Under Old Business; 8B. Revised Mistletoe Letter was added.

NEW BUSINESS:

B. Appointment of Vacant Chair: Bob Naftzger moved to accept Mr. James Doran to replace Frank McCormick as a Board member. Unanimous – motion passed. Mr. Doran was runner-up in the annual election.

REVIEW MINUTES DATED: October 15th, 2003:

Bob Naftzger moved to approve the minutes as submitted. Unanimous – motion passed

TREASURER’S REPORT: See enclosed

Bob Naftzger moved to accept the Treasurer’s report as submitted. Unanimous – motion passed.

MANAGER’S REPORT: See enclosed

Kent stated that the Water and Sewer Board is looking to have R&R transfer ownership of certain greenbelts over to them. They also intend to place a slash pile on one or more of these. After some discussion it was decided that the slash pile issue is a Road and Recreation issue and not a decision for Water and Sewer to make. As of now Alan Sagert has had no notification of County approval to have a slash pile. The slash pile issue still needs a resolution and after some discussion it was decided that a group needed to be formed to investigate sites and come up with a viable location. The entire board volunteered to do this research and Kent said he would help in any way that he can. Bob Naftzger suggested that we put something in the Viewpoint asking for suggestions from the community at large. Betsy said she would take care of this piece. This issue was tabled to the next Joint meeting.

The situation in the basement was discussed and assessed. Discussion was held on the options as to repair the old building or build a new building. This was tabled to the next Joint meeting.

Kent announced that Allen Curtis stepped down from the ARC due to personal and business reasons and that most likely someone on the current committee would take his place as chairperson.

PUBLIC INPUT: The issue of the use of the water truck to keep dust down when maintaining the roads was raised. It was suggested that road base and other options i.e., using recycled asphalt might help suppress the dust.

COMMITTEE REPORTS:

Ecology Committee: no report

A.R.C.: With regrets Allen Curtis resigned his position as committee chair effective 01/01/04.

Recreation Committee: Nancy West attended the meeting and shared her plans for December activities. Nancy also asked the board what the procedure is for getting funds and how much is in the budget for recreation activities.

Trails Committee: Gus Eykholt reported that the bird houses are being used by various types of birds. The trails committee cleaned out the bird houses and are pretty much done for this year.

Fishing Committee: no report

Website: no report

Past Presidents Committee: It was suggested that past presidents be called for input or suggestions involving present day issues.

Special Reports: no report

OLD BUSINESS:

A) Slash Pile Alternatives: Discussed earlier in meeting.

B) Revised Mistletoe Letter: Bob Naftzger moved to approve the revised letter with added verbiage stating that spraying a specific herbicide is an option for controlling the spread of mistletoe. Unanimous – motion passed

NEW BUSINESS:

A) Status of Basement Repair: Kent notified the Board of the wet vermiculite in the basement foundation, options were discussed as to its removal. The material is not hazardous, but will continually hold moisture. The Manager will search for options and furnish estimates on repair. The Manager suggested an alternative facility to meet the future growth of G.V.M.

B) Amend agenda to include: Review of past membership complaints. Bob suggested that office staff consider creating a complaint folder system (pending, open, closed) for use at Board meetings.

C) Bus stop at Gate 6: Kent explained the danger of high traffic at Gate 6. I.E., School bus, children, cars, icy roads and Hwy 74E. Kent asked the Board if they

objected to moving the bus stop to Gate 8 by the shop. No objections were voiced.

Meeting Adjourned at 10:40 a.m.