GLACIER VIEW MEADOWS

ROAD AND RECREATION ASSOCIATION

JANUARY 19^TH, 2002

PRESENT:

Jack Reynolds-President

Merle Niehaus-Vice President

Chuck Huddleson-Secretary

Gus Eykholt-Director

ABSENT:

Gary Stanton-Treasurer-excused

STAFF:

Kent Christen

CALL TO ORDER:

Jack Reynolds called the meeting to order at 9:01. Quorum was established. Agenda was amended as follows: (1) Public Input moved from last to follow Treasurer's Report and (2) added to Old Business were two items: D. Public Sector Personnel Proposal and E. Fire Department Lease. The Agenda was approved as modified.

APPROVAL OF MINUTES:

Minutes of December 15, 2001 were approved as submitted and attached.

TREASURER'S REPORT:

Report in writing and attached was submitted. SIA funds deposited in Bank and how to reflect in books is pending opinion of Auditor.

PUBLIC INPUT:

Discussion about adding an extra page to the Glacier ViewPoint and the expense that would entail.

MANAGER'S REPORT:

Written report as attached.

COMMITTEE REPORTS:

A. Ecology. None given.

B. ARC. Written report given and attached along with a written resignation of ARC Chairman, John Calhoun attached. Roger Sharpe will replace John as chairman and will present Board with a Charter. John shared the following with the Board: (1) it should be firm and consistent in its enforcement of covenants, rules, regulations, etc., (2) it should not be intimidated by violators resistance or lawsuits, (3) it should not be afraid to enforce covenants, rules, regulations, etc. by lawsuits if necessary, (4) it must maintain its credibility and (5) it should remember that it has the majority of the members support. John's resignation was regretfully accepted with the deepest appreciation for his time and effort on the ARC.

C. Rules. Written report given and as attached.

D. Glacier Gals. As reported by the Manager, the reflector signs are still in progress.

E. Recreation/Trails/Fishing. The Recreation Committee is planning for an Easter party. Status of the use of the former fire barn now meeting/kitchen facility was discussed and Kent reported that heat taping the water line was left to do. If not protected by heat tape, the water line will have to be flushed after every use in the winter. It was agreed by consensus that instead of using heat tape, the water line would be turned on and off and flushed with each use to save the cost of heat tape and its replacement. Trails committee reported that signs for trails are almost completed and preparation of maps is underway. Fishing committee written report was given and attached.

F. Past President's Advisory. None given.

G. V. P. Task Force. None given.

H. Records and Information. None given.

I. Long Range Planning. The committee has been unable to meet due to member's absence and illness.

J. Nominating. Chuck Huddleson moved that the list as signed up be appointed and that the committee appoint it own chairperson. Motion unanimously carried.

K. Budget. Chuck Huddleson moved to appoint Mike Schulte as Chairman and that he appoint the members of the committee. Motion unanimously carried.

L. ViewPoint Task Force. Public comments have been received and summarized. A Final Report will be published and posted in the near future.

NEW MEDICAL PRACTICE:

Dr. Janice Weixelman, D.O. and James Kavalec, PA-C were present and Dr. Weixelman discussed her efforts to establish a medical practice in red Feather Lakes. Attached are her handouts. She said a survey will be coming in the mail in March and Glacier View residents should be sure to respond, because the results of the survey will influence the Poudre Health District's decision to give such a clinic financial assistance.

OLD BUSINESS:

A. Audit Report. Scott Rulon was present and reviewed the published Independent Auditor's Report dated October 26, 2001 (Audit) as issued by Rickards Long & Rulon CPA's ( CPA) of the R & R Association for the fiscal years ending June 30, 2000 and June 30, 2001. Mr. Rulon stated that although the Audit reflects the fiscal years stated, he reviewed and examined records of the R & R Association for the 5 years prior to when the last audit was performed to reconcile and update the financial records of the R & R Association to the beginning date of the Audit. The Auditor's opinion is that "…the financial statements referred to above ( attached to and as a part of the Audit ) fairly reflect, in all material respects, the financial position of the Glacier View Road and Recreation Association as of June 30, 2001 and 2000, and the results of its operations and its cash flows for the years then ended in conformity with United State generally accepted accounting principles." Mr. Rulon stated that this is the highest and best response that can be given to an audit.

B. CPA Audit letters. Mr. Rulon also reviewed two letters issued by the CPA's dated December 10, 2001 that accompanied the Audit. Both were a discussion of the accounting standards, policies and review of internal controls that the Audit reflects.

C. Availability of Audit. A copy of the Audit and the accompanying letters are available for review and inspection at the GVM office for members of GVM.

D. Policy & Procedure/Delinquent Dues and Fees. Chuck Huddleson reported that he reviewed with Management the delinquent dues and fees that have been classified as bad debts in the past and for which no collection efforts were instituted. Chuck found they were so classified for a variety of reasons. Chuck will review the previous accounts declared as bad debts and see if any can be assigned to a collection agency for collection and discuss with Management a procedure to recommend to both R & R and W & S Boards to implement in the future for collection of delinquent dues and fees and/or pursuing/foreclosing assessment liens.

E. Formalize Budget Committee. See discussion and action above.

F. Public Sector/Personnel Proposal. It was moved by Chuck Huddleson that this matter be referred to the Personnel Committee for consideration. Motion passed unanimously.

G. Fire Department Lease. Chuck Huddleson and Gus Eykholt or one of them will locate the existing lease between the GVM R & R and the GVM Fire Department for the Fire Department's use of the fire facility located in the ___Filing. The lease will be modified to reflect a long term with 10-year renewable rights. It will be submitted to the Fire Department for its review and when approved, brought back to the Board for review and approval.

NEW BUSINESS:

A. Review of Transfer Fees. Presently GVM R & R charges $25 and W & S charges $35 to anyone inquiring as to the status of assessments, dues and fees of a lot. A party has recently complained about this cost. This is allowed by statute and will continue as a policy of GVM.

B. Management Audit. Gus Eykholt reported that the Board is and will be working on the R & R Boards response to the recent Management Audit conducted by the Rules Committee.

C. Covenant Discussion/Animal Control. Chuck Huddleson reported that dog owners in his area are not observing either the GVM covenant restrictions or County leash law restrictions on keeping dogs under leash or control. Those present voiced the same concerns and complaints. Various solutions were discussed including (1) use of animal traps, (2) filing complaint with the County Animal Control, (3) have a complaint procedure with GVM and/or (4) publish articles and notices in the ViewPoint.

D. Litigation Update. Chuck Huddleson reported that he will prepare a Litigation Report to reflect (1) the dismissal or withdrawal of the appeal by the Forum in the Forum vs. GVM lawsuit, (2) Motion for summary Judgement in the Parker vs. GVM lawsuit and (3) the statement of Ryan Mosher stating that his affidavit accusing Kent Christen and others of several acts of wrongdoing in the motion for an injunction made by Parker in the Parker lawsuit was not his statement and did not truthfully reflect what he said. He further stated that Parker's attorney had represented it was for what Mosher thought was Mosher's claim for wrongful discharge and not to assist Parker in Parker's lawsuit.

The meeting was duly adjourned.

____________________________

Chuck Huddleson, Secretary

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