GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
October 15, 2008

ROLL CALL:

Rick Snow – President
Linda Adams – Vice-President
Mike McKay – Treasurer
Jack Carroll – Secretary
Jere Wallack – Director

STAFF:

Steve Horsmon
Mary Keller

CALL TO ORDER:

Rick Snow, President, called the meeting to order at 3:45 p.m. All were present and a quorum was established.

REVIEW AGENDA:

Under New Business add 8B: Appointment of Architectural Review Committee member.

APPROVAL OF MINUTES DATED: August 20, 2008

Jere Wallack moved to approve the minutes as written. Unanimous-motion passed

TREASURER’S REPORT: (Please see the Office for attached/enclosed as none were provided with these minutes)

Mike Mckay presented a synopsis of the financials for the Road and Recreation Association. Road and Recreation completed the third month of the fiscal year with no significant deviations from the budget. The Board reviewed the Treasurer’s report no objections were noted.

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

General Office and Budget Updates:

  1. Educational article is provided on "Assignment of an Association’s Lien in Foreclosure". This article describes a process we recently completed on a foreclosure at Filing 1, Lot 13 where we collected over $2,000 including all late fees by selling/assigning our lien to a real estate broker.
  2. Deanna has completed the 07-08 W&S financials. Mike Perry, CPA, has completed his review of the 07-08 R&R financials and submitted his report.
  3. Last roll-off dumpster of the year will be removed this month.
Road and Recreation Association
  1. Began looking at designs for possible gate sign replacement. Getting a preliminary quote from a wholesale sign shop (see example provided). We want involve the community as much as possible and solicit feedback via the next Viewpoint. Larimer County will be placing official street signs at each gate off 74E, therefore; new GVM signs will not need the street name. Also, if we replace the existing signs, we are subject to the County sign regulations. Sent email to the Planning Department to start discussion.
  2. Finished the widening of cul-de-sac at Windom Ct. using fill material excavated from Mt. Princeton Ct. which also needed a larger turn-around.
  3. Finished removal of remaining red granite rip-rap stockpiled at Gate 3 greenbelt. Applied rip-rap to ditches on Gate 5 and 6. Gate 3 greenbelt will be the 2009 slash pile location and will be opened after the 12th Filing slash pile is burned.
  4. Road grader air conditioning compressor failed and needed to be replaced along with seals and a dryer. The repair was slightly over $1000 which was charged to R&R capital due to the cost and nature of the repair.
  5. Completed mowing of many greenbelts and roadsides throughout GVM. Investigating prices of side mounted rotary mowers for board consideration next spring.

During the meeting the manager updated the board on the status of the GVM recycling Dumpster. Because the recycling Dumpster is available to the entire community not just GVM, Larimer County pays for the recycling Dumpster out of their waste management budget. Lately the recycling dumpster is constantly being over filled and creating a mess for neighbors and bait for bears. Upon request, Larimer County has agreed to pay for up to three pickups a month.

COMMITTEE REPORTS:

Architectural Review Committee (A.R.C): No report

Ecology Committee: No report

Glacier Gals: No report

OLD BUSINESS:

None

NEW BUSINESS:

  1. Resident Request. Discussion of Non-Horse Lot (Filing 11, Lot 1) consolidation with Horse Lot (Filing 10 Lot 60). Requesting board review of possible horse lot designation per Joint Board pre-conditions made during the March, 2008 Joint Meeting. The Boards discussed the fact that 160 lots are allowed by the court decree. Some lot consolidations of other horse properties have left some designations "available". The boards agreed that there is a possibility they might agree with such a proposal, however, the following conditions would have to be met:
    1. A site visit of the property would have to be done by the boards and formal approval granted.
    2. A unanimous written approval of all property owners within 500ft. or bordering the proposed lot must be obtained and presented to the boards.
    3. The Colorado Div. of Water Resources must approve a "change in use" permit application to allow the additional water use, acknowledging that the intent of the court decree is not violated.
    4. Since supplemental covenants for each GVM Filing state which lots are horse properties, Larimer County would have to consider changing the legal description of Filing 11- Lot 1 to Filing 11- Lot 38. Due to lot consolidations Filing 11, Lot 38 no longer exists.

      5. Rick Snow, Road & Recreation President, recommended that the boards make a site visit to the property. After the site visit the boards will decide if the property owner should continue on to step 2.

  2. Appointment of new Architectural Review Committee (ARC) member: Ted Rodenbeck has graciously volunteered to serve on the ARC committee. Ted’s background as an architect will be a benefit to the ARC committee. Rick Snow moved to appoint Ted to the ARC Committee. Unanimous-motion passed.

PUBLIC INPUT:

Diane Morrison voiced concern that the decision to allow visiting livestock may violate the Master Declaration. It was explained the Alpaca only visit the property once in awhile and they are not housed overnight nor are they given water from a well within Glacier View Meadows boundaries. The board agreed that there is no covenant violation.

Jack Carroll moved to adjourn @ 5:02pm

The subcommittee adjourned into work session @5:05 pm to review the GVM Employee Handbook.